Contracts Specialist

We are currently seeking a Contracts Specialist on behalf of a premier client in the industrial manufacturing sector. Reporting to the Legal and Internal Controls Manager and working closely with executive leadership—including the Chief Operating Officer (COO) and VP of Sales—this dynamic role provides end-to-end legal support, contract administration, and corporate secretarial governance. As a trusted advisor, you will directly draft, review, and negotiate commercial agreements (vendor contracts, P.O.s, NDAs), ensure statutory compliance, and serve as the critical bridge between sales, procurement, finance, and global stakeholders.

If you see yourself in this role and want to learn more about this opportunity, please apply to this job posting and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Advantages
• Full-time, permanent position with an established global leader in industrial equipment and manufacturing.
• Competitive annual base salary of $72,000 to $90,000, complemented by an annual performance incentive bonus.
• Comprehensive group insurance plan covering prescription drugs, extended health, dental, and vision care.
• Company-supported pension plan to help build your long-term retirement savings.
• Paid vacation package along with standard paid personal time off (PTO).
• Consistent, predictable workweek from Monday to Friday (8:30 AM to 5:00 PM) with under 5% travel requirements.
• Direct collaboration and daily visibility with the Legal and Internal Controls Manager, the VP of Sales, and global corporate leadership.
• Work out of a modern facility located in Milton, ON with free on-site parking.

Responsibilities
• Draft, review, revise, and negotiate complex commercial contracts, including vendor agreements, customer agreements, service contracts, master services agreements, and non-disclosure agreements (NDAs).
• Partner directly with internal stakeholders, including executive leadership, the COO, VP of Sales, procurement managers, and regional sales teams to ensure contracts fulfill operational goals and manage risk exposure.
• Review customer purchase orders (P.O.s) to ensure alignment with corporate terms, conditions, pricing structures, and risk guidelines prior to formal approval.
• Translate complex legal terminology and contractual provisions into practical, actionable guidance for internal business units and departmental leaders.
• Lead or participate in contract negotiations with clients, vendor partners, and third parties via phone, video conferences, and written correspondence.
• Identify potential legal, financial, and operational risks within contractual obligations and propose innovative risk mitigation strategies and commercial solutions.
• Maintain and administer a comprehensive corporate contract database, tracking repository, and physical/digital filing system to ensure seamless document retrieval and contract lifecycle management.
• Facilitate corporate secretarial functions, including corporate filings, statutory record compliance, maintenance of corporate governance registers, and drafting/filing of board meeting minutes.
• Assist in preparing corporate annual reports, compliance documentation, and governance disclosures in accordance with regulatory standards.
• Monitor global legal, political, and regulatory developments to advise senior management on potential risk exposures and recommend proactive policy updates.
• Conduct Security Trade Control (STC) checks and oversee international trade compliance assessments for commercial transactions.
• Collaborate with external legal counsel, parent company legal teams, and sister organizations to minimize organizational liability and legal exposure.
• Provide ongoing contract management training, compliance workshops, and legal guidance to internal staff regarding best practices and policy adherence.

Qualifications
• At least 4 years of hands-on experience drafting, redlining, managing, and negotiating commercial agreements, ideally within an industrial, manufacturing, or engineering environment.
• Sound commercial judgment with the ability to identify contract risks, recommend creative solutions, and protect business interests while closing deals.
• Demonstrated experience managing the entire contract lifecycle, including purchase orders, vendor agreements, and non-disclosure agreements.
• Working familiarity with corporate secretarial duties, such as statutory filings, maintenance of corporate registers, and drafting board meeting minutes.
• Familiarity with international trade compliance practices and executing Security Trade Control (STC) assessments.
• Exceptional written communication, editing, and proofreading skills, with high attention to detail in high-stakes documents.
• Strong proficiency in Microsoft Office applications, particularly Word, PowerPoint, and Outlook, for contract markup and corporate presentations.
• Post-secondary education in law, commerce, or business administration with relevant coursework in commercial contract law is strongly preferred.
• Professional certification in contract management (such as CPCM or NCCP) or corporate governance (such as ICSA) is considered a distinct asset.
• Working knowledge of Microsoft CRM or specialized contract administration databases is a definite plus.

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.