We are seeking a highly organized and proactive Executive Assistant II to join a dynamic team of 50 within a leading financial institution. This role is a one-year contract with a strong potential for both extension and permanent conversion.
...
This is a hybrid position based in the heart of Toronto’s financial district, offering a professional environment where your administrative expertise will directly support the senior leadership team’s success.
The Executive Assistant II will provide high-level administrative support to an Executive, managing complex schedules, high-volume inboxes, and strategic meeting coordination. You will act as a central point of contact, ensuring that business planning sessions, town halls, and day-to-day operations run seamlessly. The ideal candidate is a polished professional who thrives in a fast-paced corporate setting and possesses a sharp eye for detail.
Pay Rate: $27
Duration: 1 Year (Extension/Conversion possible)
Schedule: Monday – Friday, Core Business Hours
Work Location: Hybrid (Toronto, ON)
Advantages
Career Growth: Long-term role with a clear path for extension and permanent conversion.
Hybrid Flexibility: Enjoy a balance of remote and onsite work (up to 4 days onsite at 66 Wellington Street West).
Corporate Culture: Join a collaborative team of 50 in a high-energy, professional atmosphere.
Responsibilities
Calendar & Meeting Management: Proactively manage and maintain complex calendars; coordinate conferences, video calls, and in-person meetings, including booking equipment and venues.
Inbox & Communication: Monitor executive inboxes to manage meeting proposals, delegate inquiries, and track action items.
Documentation & Reporting: Prepare high-quality presentation materials, reports, and agendas. Attend meetings to record minutes and follow up on deliverables.
Event Coordination: Organize and support large-scale events such as town halls, business planning sessions, and employee engagement social events.
Logistics & Expenses: Coordinate travel and hotel arrangements; process and validate monthly expense reports and maintain vacation schedules via Workday.
Cross-Functional Collaboration: Partner with other Executive Assistants to provide coverage and ensure organizational alignment.
Qualifications
Experience: 4+ years of professional experience as an Executive Assistant (EA).
Industry Background: Previous experience working within a Financial Institution (FI) or large corporate environment is strongly preferred.
Technical Proficiency: Expert-level skills in the MS Office Suite (Outlook, PowerPoint, Excel, Word).
Skills: Strong project coordination/management skills with the ability to handle competing priorities.
Communication: Exceptional verbal and written communication skills with a high degree of discretion.
Summary
If you are interested in the executive assistant position please apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
We are seeking a highly organized and proactive Executive Assistant II to join a dynamic team of 50 within a leading financial institution. This role is a one-year contract with a strong potential for both extension and permanent conversion.
This is a hybrid position based in the heart of Toronto’s financial district, offering a professional environment where your administrative expertise will directly support the senior leadership team’s success.
The Executive Assistant II will provide high-level administrative support to an Executive, managing complex schedules, high-volume inboxes, and strategic meeting coordination. You will act as a central point of contact, ensuring that business planning sessions, town halls, and day-to-day operations run seamlessly. The ideal candidate is a polished professional who thrives in a fast-paced corporate setting and possesses a sharp eye for detail.
Pay Rate: $27
Duration: 1 Year (Extension/Conversion possible)
Schedule: Monday – Friday, Core Business Hours
Work Location: Hybrid (Toronto, ON)
Advantages
Career Growth: Long-term role with a clear path for extension and permanent conversion.
...
Hybrid Flexibility: Enjoy a balance of remote and onsite work (up to 4 days onsite at 66 Wellington Street West).
Corporate Culture: Join a collaborative team of 50 in a high-energy, professional atmosphere.
Responsibilities
Calendar & Meeting Management: Proactively manage and maintain complex calendars; coordinate conferences, video calls, and in-person meetings, including booking equipment and venues.
Inbox & Communication: Monitor executive inboxes to manage meeting proposals, delegate inquiries, and track action items.
Documentation & Reporting: Prepare high-quality presentation materials, reports, and agendas. Attend meetings to record minutes and follow up on deliverables.
Event Coordination: Organize and support large-scale events such as town halls, business planning sessions, and employee engagement social events.
Logistics & Expenses: Coordinate travel and hotel arrangements; process and validate monthly expense reports and maintain vacation schedules via Workday.
Cross-Functional Collaboration: Partner with other Executive Assistants to provide coverage and ensure organizational alignment.
Qualifications
Experience: 4+ years of professional experience as an Executive Assistant (EA).
Industry Background: Previous experience working within a Financial Institution (FI) or large corporate environment is strongly preferred.
Technical Proficiency: Expert-level skills in the MS Office Suite (Outlook, PowerPoint, Excel, Word).
Skills: Strong project coordination/management skills with the ability to handle competing priorities.
Communication: Exceptional verbal and written communication skills with a high degree of discretion.
Summary
If you are interested in the executive assistant position please apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
