Are you a highly organized professional with a passion for executive support and corporate governance?
Our client is hiring an Executive Assistant & Governance Coordinator to support their CFO and General Counsel in their Toronto office. This hybrid role is perfect for a detail-oriented individual who thrives in fast-paced environments and brings a proactive, polished approach to high-level administration.
...
In this role, you’ll manage complex calendars, coordinate board and committee meetings, oversee governance documentation, and provide frontline support to senior leadership. If you excel at balancing priorities, communicating with stakeholders at all levels, and handling confidential information with care — we want to hear from you!
Advantages
What’s in it for YOU:
• Compensation of $70,000-$95,000 annually with bonus potential
• Benefits (fully paid) after 3 months, Pension Contribution, 3 weeks vacation and paid sick days
• Monday-Friday
• Hybrid work model - 2 days work from home, 3 days in the office per week
• TTC friendly office location in downtown Toronto
Responsibilities
In this role, you will:
Executive Support (CFO & GCCS):
• Manage complex calendars, travel arrangements, meeting logistics, and file organization
• Handle sensitive correspondence, reports, and stakeholder communications
• Track budgets and manage expense reporting for CFO and GCCS
• Support Enterprise Risk Management and other special projects
• Organize agendas, documentation, and provide meeting support
Governance Coordination:
• Ensure compliance with governance policies, deadlines, and Board/Committee mandates
• Maintain master files and distribute timely Board and Committee meeting materials
• Coordinate all logistics for Board/Session/Committee meetings (travel, accommodation, materials)
• Provide direct support and concierge services to Board members
• Track decisions, attendance, and action items for follow-up
Qualifications
What you'll bring to the table:
Education & Experience:
• Post-secondary education in office administration, finance, or related field
• Minimum 5 years of experience in a similar executive/governance support role
Core Skills & Attributes:
• High attention to detail, discretion, and professionalism
• Strong organizational, time management, and communication skills
• Ability to manage competing priorities under tight deadlines
• Experience supporting Board and Committee operations
• Tech-savvy: Microsoft Office, advanced PowerPoint, Diligent platform
• Resourceful, adaptable, collaborative, and independent
• Bilingualism (English/French) and interest in amateur sport are assets
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered and contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you a highly organized professional with a passion for executive support and corporate governance?
Our client is hiring an Executive Assistant & Governance Coordinator to support their CFO and General Counsel in their Toronto office. This hybrid role is perfect for a detail-oriented individual who thrives in fast-paced environments and brings a proactive, polished approach to high-level administration.
In this role, you’ll manage complex calendars, coordinate board and committee meetings, oversee governance documentation, and provide frontline support to senior leadership. If you excel at balancing priorities, communicating with stakeholders at all levels, and handling confidential information with care — we want to hear from you!
Advantages
What’s in it for YOU:
• Compensation of $70,000-$95,000 annually with bonus potential
• Benefits (fully paid) after 3 months, Pension Contribution, 3 weeks vacation and paid sick days
• Monday-Friday
• Hybrid work model - 2 days work from home, 3 days in the office per week
• TTC friendly office location in downtown Toronto
Responsibilities
In this role, you will:
...
Executive Support (CFO & GCCS):
• Manage complex calendars, travel arrangements, meeting logistics, and file organization
• Handle sensitive correspondence, reports, and stakeholder communications
• Track budgets and manage expense reporting for CFO and GCCS
• Support Enterprise Risk Management and other special projects
• Organize agendas, documentation, and provide meeting support
Governance Coordination:
• Ensure compliance with governance policies, deadlines, and Board/Committee mandates
• Maintain master files and distribute timely Board and Committee meeting materials
• Coordinate all logistics for Board/Session/Committee meetings (travel, accommodation, materials)
• Provide direct support and concierge services to Board members
• Track decisions, attendance, and action items for follow-up
Qualifications
What you'll bring to the table:
Education & Experience:
• Post-secondary education in office administration, finance, or related field
• Minimum 5 years of experience in a similar executive/governance support role
Core Skills & Attributes:
• High attention to detail, discretion, and professionalism
• Strong organizational, time management, and communication skills
• Ability to manage competing priorities under tight deadlines
• Experience supporting Board and Committee operations
• Tech-savvy: Microsoft Office, advanced PowerPoint, Diligent platform
• Resourceful, adaptable, collaborative, and independent
• Bilingualism (English/French) and interest in amateur sport are assets
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered and contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
