This role involves providing high-level administrative support to a C-Suite Executive (CSE) within a fast-paced environment. You'll serve as a trusted partner, handling complex, concurrent tasks, making strategic decisions, and working with confidential and time-sensitive materials. The core purpose is to enable the CSE to focus on strategic priorities
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Advantages
- Permanent full time
- Professional Development
- Enhanced Business Acumen
- Benefits
- vacation
Responsibilities
-Calendar & Communication Management: This includes extensive, proactive, and complex calendar and email management. You'll also prepare documents, presentations, and internal and external communications, while reviewing correspondence for accuracy and tone.
-Travel & Events: You will proactively plan and coordinate meetings, events, and conferences, including complex domestic and international travel with visa arrangements. You may also be required to provide on-site support for events.
-Financial & Administrative Tasks: The role involves processing a high volume of complex expense reports and vendor invoice coding. You will also handle general research, document management, and timesheet support as needed.
-Technology & Team Collaboration: This position requires you to support the adoption of new firm technology and policies. You'll also work closely with the Chief of Staff and other teams to ensure the CSE's deliverables are met. The role includes being a backup for other team members in a team-centric environment
Qualifications
-A minimum of five years of administrative support experience at the executive level is required.
-Experience in managing a senior executive’s calendar and understanding how to prioritize demands based on various organizational needs is essential.
-You must be fluent in both English and French, with advanced proficiency in both written and verbal communication.
-Must be able to demonstrate intermediate proficiency in M365 and have extensive technical knowledge of firmwide applications.
-Experience with social media tools and Webex is also required.
-Strong client service focus and the ability to demonstrate professionalism, discretion, integrity, and tact.
-Excellent judgment, strong problem-solving skills, and the ability to be proactive and flexible.
-Exceptional organizational skills and the ability to prioritize multiple responsibilities.
-You should have a passion for working in a team-centric environment, including acting as a backup for other team members and contributing to team activities.
-A confident, adaptable approach to working in a highly technical and ever-changing environment is crucial
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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This role involves providing high-level administrative support to a C-Suite Executive (CSE) within a fast-paced environment. You'll serve as a trusted partner, handling complex, concurrent tasks, making strategic decisions, and working with confidential and time-sensitive materials. The core purpose is to enable the CSE to focus on strategic priorities
Advantages
- Permanent full time
- Professional Development
- Enhanced Business Acumen
- Benefits
- vacation
Responsibilities
-Calendar & Communication Management: This includes extensive, proactive, and complex calendar and email management. You'll also prepare documents, presentations, and internal and external communications, while reviewing correspondence for accuracy and tone.
-Travel & Events: You will proactively plan and coordinate meetings, events, and conferences, including complex domestic and international travel with visa arrangements. You may also be required to provide on-site support for events.
-Financial & Administrative Tasks: The role involves processing a high volume of complex expense reports and vendor invoice coding. You will also handle general research, document management, and timesheet support as needed.
...
-Technology & Team Collaboration: This position requires you to support the adoption of new firm technology and policies. You'll also work closely with the Chief of Staff and other teams to ensure the CSE's deliverables are met. The role includes being a backup for other team members in a team-centric environment
Qualifications
-A minimum of five years of administrative support experience at the executive level is required.
-Experience in managing a senior executive’s calendar and understanding how to prioritize demands based on various organizational needs is essential.
-You must be fluent in both English and French, with advanced proficiency in both written and verbal communication.
-Must be able to demonstrate intermediate proficiency in M365 and have extensive technical knowledge of firmwide applications.
-Experience with social media tools and Webex is also required.
-Strong client service focus and the ability to demonstrate professionalism, discretion, integrity, and tact.
-Excellent judgment, strong problem-solving skills, and the ability to be proactive and flexible.
-Exceptional organizational skills and the ability to prioritize multiple responsibilities.
-You should have a passion for working in a team-centric environment, including acting as a backup for other team members and contributing to team activities.
-A confident, adaptable approach to working in a highly technical and ever-changing environment is crucial
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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