Executive Assistant Oakville, ON
Are you an exceptionally organized and detail-oriented Executive Assistant ready to elevate your career? Join a respected global organization in Oakville and become an indispensable part of their leadership team! This 12 month contract position offers a dynamic environment where your expertise in administrative support and interest in contracts will drive operational efficiency and contribute to strategic initiatives.
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Advantages
• 12 month contract with the possibility to be extended or become permanent
• Hybrid remote and in office (number of days depends on events and meetings but typically 2 days in office)
• Monday - Friday 8:00am - 4:30pm (some overtime may be required for events)
• Annual Salary of $50,000 - $60,000 based on experience.
• Group Benefits, RRSP matching, and employer-paid benefits.
• Team Lunches and events!
• Oakville with easy access to the highway.
Responsibilities
• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Serve as a main point of contact between executives and internal/external partners
• Draft and prepare documents, presentations, and correspondence
• Organize meetings, prepare agendas, take notes, and track follow-up items
• Handle confidential information with professionalism
• Assist with research, reporting, and special projects as needed
• Track project deliverables and follow up on action items
• Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions.
Qualifications
• A keen eye for detail and ability to stay well-organized in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Bilingual French/Enlish is an asset but not required
• Ability to stay ahead of deadlines and manage multiple priorities effectively.
• A minimum of 2 years of experience in Executive Assistance
• Professionalism and ability to approach conversations with ease.
• Ability to operate effectively and leverage AI for efficiencies (Co-Pilot is an asset)
• Experience with MS Office including Teams, Outlook, Excel (basic) and Co-Pilot
Summary
If you are a dedicated and proactive Executive Assistant looking for an opportunity with a global leader, we want to hear from you!
Please send your resume directly to Angela at angela.bold@randstad.ca or apply online today.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Executive Assistant Oakville, ON
Are you an exceptionally organized and detail-oriented Executive Assistant ready to elevate your career? Join a respected global organization in Oakville and become an indispensable part of their leadership team! This 12 month contract position offers a dynamic environment where your expertise in administrative support and interest in contracts will drive operational efficiency and contribute to strategic initiatives.
Advantages
• 12 month contract with the possibility to be extended or become permanent
• Hybrid remote and in office (number of days depends on events and meetings but typically 2 days in office)
• Monday - Friday 8:00am - 4:30pm (some overtime may be required for events)
• Annual Salary of $50,000 - $60,000 based on experience.
• Group Benefits, RRSP matching, and employer-paid benefits.
• Team Lunches and events!
• Oakville with easy access to the highway.
Responsibilities
• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Serve as a main point of contact between executives and internal/external partners
• Draft and prepare documents, presentations, and correspondence
...
• Organize meetings, prepare agendas, take notes, and track follow-up items
• Handle confidential information with professionalism
• Assist with research, reporting, and special projects as needed
• Track project deliverables and follow up on action items
• Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions.
Qualifications
• A keen eye for detail and ability to stay well-organized in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Bilingual French/Enlish is an asset but not required
• Ability to stay ahead of deadlines and manage multiple priorities effectively.
• A minimum of 2 years of experience in Executive Assistance
• Professionalism and ability to approach conversations with ease.
• Ability to operate effectively and leverage AI for efficiencies (Co-Pilot is an asset)
• Experience with MS Office including Teams, Outlook, Excel (basic) and Co-Pilot
Summary
If you are a dedicated and proactive Executive Assistant looking for an opportunity with a global leader, we want to hear from you!
Please send your resume directly to Angela at angela.bold@randstad.ca or apply online today.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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