Senior Executive Assistant

As an Executive Assistant, you will play a critical role in enabling the leadership team to operate at peak efficiency by managing high-level administrative tasks, coordinating strategic initiatives, and acting as a key liaison both internally and externally. The ideal candidate will have a background in manufacturing, food production, or fast paced operational industries.

If you have at 7 to 10 years of experience supporting multiple C-Level Executives, thrive in fast-paced environments, and have strong business acumen, we want to hear from you! Apply online today to join a close knit team in a fast growing company in the Food and Beverage Industry!

Position: Senior Executive Assistant
Employment Type: Full Time, Permanent
Various Locations: Brampton and Vaughan (on-site)
Salary: $100, 000 - $120, 000
Start Date: June 2025

Advantages
- $100 000 - $120 000 yearly salary
- Full-time permanent position
- 9:00pm - 5:00pm schedule
- Health and Dental Benefits
- Vacation Club
- On-site parking
- Business Casual Dress Attire

Responsibilities
- Oversee and manage the calendars up up to 3 C-Level executives and the Director of Operations, including scheduling meetings and appointments. Proactively identify issues or bottlenecks before they escalate
- Offers solutions and alternatives to optimize executive productivity
- Manage email communications, drafting and responding on behalf of the executives.
- Coordinate board meetings, SLT meetings, Townhalls meetings, Employee Events, Social Committee Events, Deck preparation for Clients, and cross-functional leadership sessions
- Prepare various documents, including reports and presentations on PowerPoint.
- Arrange travel plans and itineraries in the GTA and across Canada as needed
- Project and event coordination
- Act as the primary contact between executives and both internal and external stakeholders.
- Complete expense reports and handle document management.
- Ensure thorough documentation of meetings, including minutes and action items.
- Manage projects with a focus on budget control and operational efficiency.

Qualifications
Must-Have:
- Bachelor’s degree in Business Administration, Communications, or a related field
- 7-10 years of experience as an Executive Assistant or Senior Level Administrative role
- Advanced organizational and time management skills
- Outstanding written and verbal communication skills with a high level of professionalism
- Tech-Savvy & Adaptable with Office 365 ,Excel, Teams, PowerPoint, Task Manager, ERP systems, Shared Drive
- Ability to thrive in a fast-paced environment with multiple competing priorities
- Demonstrable ability to use discretion and protect confidential information
- High energy, proactive, problem solver
- Willingness to be on-call outside regular hours when needed

Nice-to-Have:
- Executive Assistant certification (CAP, CEAP, or similar)
- Experience in a regulated, fast-paced industry
- Experience with Owner-Operated businesses
- Experience with Project Management
- Knowledge of Automation and AI tools
- Experience in a multi-site environments.

Summary
If you are interested in the position, please apply online today with a copy of your resume. We thank all interested candidates in advance, but only successful candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.