Are you a high performing Executive Assistant with extensive experience providing exceptional C-level support? Are you precise, concise, organized, and detail-oriented?
...
We are seeking an outstanding Executive Assistant to provide top-tier administrative support to our client's highest executives. This is an opportunity for a dedicated and discrete professional to thrive in a fast-paced, dynamic environment, where your discretion, dedication, and outstanding interpersonal skills will make a significant impact. Our client is looking for someone committed, resourceful, but also personable and confident. Professional and polished is key, as the right candidate will take great pride in the C-level support they provide. In this role, you will serve as a strategic partner, trusted advisor, and operational anchor, enabling the executives to focus on driving innovation, technical strategy, and global leadership.
If you provide the "best of the best" in executive support, apply today!
Advantages
What’s in it for YOU:
• Compensation of $70,000-$98,000 annually based on relevant experience .
• Comprehensive benefits package, RRSP matching, 3 weeks vacation, sick days.
• Monday-Friday 9:00am-5:00pm - Hybrid, 3 days per week on-site.
• Office located in downtown Toronto.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events across multiple time zones.
• Makes detailed travel arrangements for routine and special meetings and lunches, including coordinating conference space and schedules with other departments.
• Completes monthly expense reports, tracks and organizes expenses, and document them accordingly.
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information.
• Composes various documents such as agreements, contracts, correspondence, presentations, reports and agendas.
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews.
• Creates, updates, and maintains departmental databases when appropriate.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Build and maintain strong working relationships across the organization and external partners, representing the executives' office with warmth, professionalism, and a deep understanding of stakeholder needs.
• Bring a creative lens to challenges. Whether it’s streamlining a process or improving a communication flow, you’re always looking for ways to enhance efficiency and impact.
• Think several steps ahead. Proactively identify opportunities, flag potential issues and propose solutions such as pre-booking necessary resourcing and monitoring upcoming deadlines.
• Assists with special projects.
Qualifications
What YOU bring to the table:
• Minimum 5+ of experience in a high level administrative role serving a senior executive in a professional office environment.
• Post-secondary education or equivalent practical experience.
• Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously without compromising quality.
• Strong written and verbal communication skills.
• Proficient with modern office suites (e.g., Microsoft Office 365 – particularly Calendar, Docs/Word, Sheets/Excel, Slides/PowerPoint).
• Proven track record of handling highly confidential information with the utmost integrity and professionalism.
• A self-starter who takes initiative, anticipates needs, identifies problems, and proposes solutions with minimal oversight.
• Ability to thrive in a dynamic, rapidly evolving environment, adapting to changing priorities and tight deadlines with a positive attitude.
• Strong ability to build rapport, influence without authority, and collaborate effectively with diverse personalities and work styles.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you a high performing Executive Assistant with extensive experience providing exceptional C-level support? Are you precise, concise, organized, and detail-oriented?
We are seeking an outstanding Executive Assistant to provide top-tier administrative support to our client's highest executives. This is an opportunity for a dedicated and discrete professional to thrive in a fast-paced, dynamic environment, where your discretion, dedication, and outstanding interpersonal skills will make a significant impact. Our client is looking for someone committed, resourceful, but also personable and confident. Professional and polished is key, as the right candidate will take great pride in the C-level support they provide. In this role, you will serve as a strategic partner, trusted advisor, and operational anchor, enabling the executives to focus on driving innovation, technical strategy, and global leadership.
If you provide the "best of the best" in executive support, apply today!
Advantages
What’s in it for YOU:
• Compensation of $70,000-$98,000 annually based on relevant experience .
• Comprehensive benefits package, RRSP matching, 3 weeks vacation, sick days.
...
• Monday-Friday 9:00am-5:00pm - Hybrid, 3 days per week on-site.
• Office located in downtown Toronto.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events across multiple time zones.
• Makes detailed travel arrangements for routine and special meetings and lunches, including coordinating conference space and schedules with other departments.
• Completes monthly expense reports, tracks and organizes expenses, and document them accordingly.
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information.
• Composes various documents such as agreements, contracts, correspondence, presentations, reports and agendas.
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews.
• Creates, updates, and maintains departmental databases when appropriate.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Build and maintain strong working relationships across the organization and external partners, representing the executives' office with warmth, professionalism, and a deep understanding of stakeholder needs.
• Bring a creative lens to challenges. Whether it’s streamlining a process or improving a communication flow, you’re always looking for ways to enhance efficiency and impact.
• Think several steps ahead. Proactively identify opportunities, flag potential issues and propose solutions such as pre-booking necessary resourcing and monitoring upcoming deadlines.
• Assists with special projects.
Qualifications
What YOU bring to the table:
• Minimum 5+ of experience in a high level administrative role serving a senior executive in a professional office environment.
• Post-secondary education or equivalent practical experience.
• Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously without compromising quality.
• Strong written and verbal communication skills.
• Proficient with modern office suites (e.g., Microsoft Office 365 – particularly Calendar, Docs/Word, Sheets/Excel, Slides/PowerPoint).
• Proven track record of handling highly confidential information with the utmost integrity and professionalism.
• A self-starter who takes initiative, anticipates needs, identifies problems, and proposes solutions with minimal oversight.
• Ability to thrive in a dynamic, rapidly evolving environment, adapting to changing priorities and tight deadlines with a positive attitude.
• Strong ability to build rapport, influence without authority, and collaborate effectively with diverse personalities and work styles.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
