Are you a proactive administrative professional with a talent for navigating the complexities of C-Suite support? Our client is seeking a self-motivated Executive Assistant to provide high-level support its C suite executive and the broader investment leadership team.
...
Based in the heart of downtown Toronto, this is a dynamic 3–6 month temporary role for an individual who excels in a collaborative, fast-paced corporate environment. You will act as a strategic partner - managing complex calendars, facilitating critical team communications, and leveraging modern AI tools like Copilot and ChatGPT to enhance operational efficiency.
The Ideal Candidate:
-Experienced: You bring 3+ years of experience supporting C-level executives in financial, legal, or corporate services.
-Tech-Forward: You are proficient in MS Office and eager to use AI and digital board portals to streamline workflows.
-Autonomous & Proactive: You are a natural self-starter who can anticipate needs, manage competing demands, and maintain strict confidentiality.
-Polished: You thrive in a "Business Professional" environment and value clear, direct communication with internal and external stakeholders.
If you are ready to take on this exciting opportunity, please apply directly to this post.
*Please note: This job requires a criminal and credit check.*
Advantages
-Mon-Friday In-Office, 8:30 am - 5 pm
-Join a Mission-Driven Organization
-Collaborative, Inclusive Environment
-Professional Development
-Downtown Toronto Location- Work in the heart of the city with access to transit, restaurants, and professional networking opportunities.
-Modern Tools & Practices
-Values-Driven Workplace
Responsibilities
-Complete a wide variety of administrative tasks for the investment team, including but not limited to:
-Communicating with internal and external stakeholders directly and on behalf of the team members, and in doing so, building trust relationships with key audiences
-Keeping the teams well informed of upcoming commitments and responsibilities, as applicable, and helping address competing demands and necessary follow ups
-Tracking and managing certain correspondence and determining appropriate referrals or responses
-Organizing and strategically managing the teams complex calendars, as requested from time to time
-Coordinating external appearances, engagements, and invitations, as appropriate
-Planning and managing logistics for a variety of special projects
-Assuring clarity of action items arising from tea meetings; confirming responsibility for closure and follow-up on the status of open items, as requested from time to time
-Assuming responsibility for planning, organizing and facilitating internal events, as requested from time to time
-Support internal expense reporting and invoicing
-Scheduling and coordinating logistics for meetings
-Supporting the drafting and dissemination of materials and documents
-Providing support to team members for travel, education, and expense claims related to company
Qualifications
-Post-secondary education or equivalent certification
-Administrative experience in a corporate or professional environment, with direct support to C-Suite leaders and professionals
-Strong outlook and calendaring skills (MS Office)
-Willing to learn new software such as board portals and doodle polls
-Experience in document Management
-Willingness to adopt AI tools such as Copilot and ChatGPT
-Proactive self starter with an ability to work autonomously
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a proactive administrative professional with a talent for navigating the complexities of C-Suite support? Our client is seeking a self-motivated Executive Assistant to provide high-level support its C suite executive and the broader investment leadership team.
Based in the heart of downtown Toronto, this is a dynamic 3–6 month temporary role for an individual who excels in a collaborative, fast-paced corporate environment. You will act as a strategic partner - managing complex calendars, facilitating critical team communications, and leveraging modern AI tools like Copilot and ChatGPT to enhance operational efficiency.
The Ideal Candidate:
-Experienced: You bring 3+ years of experience supporting C-level executives in financial, legal, or corporate services.
-Tech-Forward: You are proficient in MS Office and eager to use AI and digital board portals to streamline workflows.
-Autonomous & Proactive: You are a natural self-starter who can anticipate needs, manage competing demands, and maintain strict confidentiality.
-Polished: You thrive in a "Business Professional" environment and value clear, direct communication with internal and external stakeholders.
...
If you are ready to take on this exciting opportunity, please apply directly to this post.
*Please note: This job requires a criminal and credit check.*
Advantages
-Mon-Friday In-Office, 8:30 am - 5 pm
-Join a Mission-Driven Organization
-Collaborative, Inclusive Environment
-Professional Development
-Downtown Toronto Location- Work in the heart of the city with access to transit, restaurants, and professional networking opportunities.
-Modern Tools & Practices
-Values-Driven Workplace
Responsibilities
-Complete a wide variety of administrative tasks for the investment team, including but not limited to:
-Communicating with internal and external stakeholders directly and on behalf of the team members, and in doing so, building trust relationships with key audiences
-Keeping the teams well informed of upcoming commitments and responsibilities, as applicable, and helping address competing demands and necessary follow ups
-Tracking and managing certain correspondence and determining appropriate referrals or responses
-Organizing and strategically managing the teams complex calendars, as requested from time to time
-Coordinating external appearances, engagements, and invitations, as appropriate
-Planning and managing logistics for a variety of special projects
-Assuring clarity of action items arising from tea meetings; confirming responsibility for closure and follow-up on the status of open items, as requested from time to time
-Assuming responsibility for planning, organizing and facilitating internal events, as requested from time to time
-Support internal expense reporting and invoicing
-Scheduling and coordinating logistics for meetings
-Supporting the drafting and dissemination of materials and documents
-Providing support to team members for travel, education, and expense claims related to company
Qualifications
-Post-secondary education or equivalent certification
-Administrative experience in a corporate or professional environment, with direct support to C-Suite leaders and professionals
-Strong outlook and calendaring skills (MS Office)
-Willing to learn new software such as board portals and doodle polls
-Experience in document Management
-Willingness to adopt AI tools such as Copilot and ChatGPT
-Proactive self starter with an ability to work autonomously
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
