We are seeking a proactive, highly organized, and "tech-savvy" Executive Assistant & Office Coordinator to join a prestigious national sports organization. This dual-function role provides high-level administrative support to the executive leadership team while ensuring the daily operations of our Toronto office run seamlessly.
Advantages
...
-Pay Rate: $35/hr - $40/hr
-TTC Access
-Right in Downtown Toronto
-Work Schedule: Monday – Friday, 8:30 AM – 4:30 PM (Onsite)
Responsibilities
Executive Assistance
-Calendar & Meeting Management: Manage extensive executive calendars, prioritizing conflicting needs and handling scheduling for internal/external stakeholders.
-Communication Support: Manage high volumes of email inquiries, answer calls, and compose professional correspondence while handling sensitive information with total discretion.
-Board Liaison: Support Board and Committee meetings by managing logistics and preparing/distributing digital materials.
-Travel & Expenses: Coordinate domestic and international travel arrangements and manage expense documentation via Concur.
-Project Tracking: Use sound judgment to follow through on projects to successful completion under tight deadlines.
Office Coordination & Guest Reception
-First Point of Contact: Greet incoming guests, manage the reception area, and handle all incoming calls with a "bubbly and engaging" demeanor.
-Facility Management: Act as the liaison with building management to ensure a safe, clean, and functional office environment; oversee light maintenance and common area upkeep (kitchen, production rooms, etc.).
-Onboarding Support: Assist the People & Culture team with employee onboarding/offboarding, including desk setup and building access.
-Operations: Monitor and order office supplies, manage mail/couriers, and ensure all office equipment (printers, etc.) is functional.
-Event Logistics: Coordinate boardroom bookings, catering, and technical requirements for internal and external meetings.
Qualifications & Skills
-Experience: A few years of experience in an Executive Assistant or Administrative Coordinator role.
-Language: Bilingualism (English/French) is highly preferred.
-Technical Proficiency: Advanced knowledge of Microsoft Office Suite. Experience with Concur and Asana is considered a strong asset (training can be provided).
-Traits: Resourceful, proactive, and organized. You are someone who "sees what needs to be done without being told."
-Reliability: Ability to work onsite 5 days a week in downtown Toronto.
Qualifications
Experience: A few years of experience in an Executive Assistant or Administrative Coordinator role.
Language: Bilingualism (English/French) is highly preferred.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite. Experience with Concur and Asana is considered a strong asset (training can be provided).
Traits: Resourceful, proactive, and organized. You are someone who "sees what needs to be done without being told."
Reliability: Ability to work onsite 5 days a week in downtown Toronto.
Summary
If you are a resourceful professional who excels at anticipating needs and thrives in a fast-paced environment, we invite you to apply today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
We are seeking a proactive, highly organized, and "tech-savvy" Executive Assistant & Office Coordinator to join a prestigious national sports organization. This dual-function role provides high-level administrative support to the executive leadership team while ensuring the daily operations of our Toronto office run seamlessly.
Advantages
-Pay Rate: $35/hr - $40/hr
-TTC Access
-Right in Downtown Toronto
-Work Schedule: Monday – Friday, 8:30 AM – 4:30 PM (Onsite)
Responsibilities
Executive Assistance
-Calendar & Meeting Management: Manage extensive executive calendars, prioritizing conflicting needs and handling scheduling for internal/external stakeholders.
-Communication Support: Manage high volumes of email inquiries, answer calls, and compose professional correspondence while handling sensitive information with total discretion.
-Board Liaison: Support Board and Committee meetings by managing logistics and preparing/distributing digital materials.
-Travel & Expenses: Coordinate domestic and international travel arrangements and manage expense documentation via Concur.
...
-Project Tracking: Use sound judgment to follow through on projects to successful completion under tight deadlines.
Office Coordination & Guest Reception
-First Point of Contact: Greet incoming guests, manage the reception area, and handle all incoming calls with a "bubbly and engaging" demeanor.
-Facility Management: Act as the liaison with building management to ensure a safe, clean, and functional office environment; oversee light maintenance and common area upkeep (kitchen, production rooms, etc.).
-Onboarding Support: Assist the People & Culture team with employee onboarding/offboarding, including desk setup and building access.
-Operations: Monitor and order office supplies, manage mail/couriers, and ensure all office equipment (printers, etc.) is functional.
-Event Logistics: Coordinate boardroom bookings, catering, and technical requirements for internal and external meetings.
Qualifications & Skills
-Experience: A few years of experience in an Executive Assistant or Administrative Coordinator role.
-Language: Bilingualism (English/French) is highly preferred.
-Technical Proficiency: Advanced knowledge of Microsoft Office Suite. Experience with Concur and Asana is considered a strong asset (training can be provided).
-Traits: Resourceful, proactive, and organized. You are someone who "sees what needs to be done without being told."
-Reliability: Ability to work onsite 5 days a week in downtown Toronto.
Qualifications
Experience: A few years of experience in an Executive Assistant or Administrative Coordinator role.
Language: Bilingualism (English/French) is highly preferred.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite. Experience with Concur and Asana is considered a strong asset (training can be provided).
Traits: Resourceful, proactive, and organized. You are someone who "sees what needs to be done without being told."
Reliability: Ability to work onsite 5 days a week in downtown Toronto.
Summary
If you are a resourceful professional who excels at anticipating needs and thrives in a fast-paced environment, we invite you to apply today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
