Are you a master of the "one step ahead" philosophy? We are looking for a powerhouse Executive Assistant to serve as the primary strategic partner to our CEO and Board of Directors. This isn't just an administrative role; it is a position for a results-driven professional who thrives on accountability, integrity, and the art of anticipating needs before they arise. If you are recognized for your superb judgment, proactive approach, and ability to handle high-pressure environments with grace, we want to meet you.
...
The Opportunity
As the Executive Assistant, you will be the "engine room" for our leadership team. You will manage a high-volume C-suite desk where no two days are the same, balancing complex calendar management with high-level project coordination. You will act as a vital bridge between the CEO and the Board of Directors, ensuring that communication is seamless and the organization’s most critical initiatives stay on track.
Advantages
RRSP contribution no need for an employee to contribute.
Generous vacation.
Benefits start on the First day
Responsibilities
Strategic Executive Support
Forward-Looking Calendar Management: Execute sophisticated calendar coordination for the CEO, troubleshooting conflicts and making judgment-based recommendations to ensure a frictionless daily schedule.
Primary Liaison: Act as the first point of contact for internal and external stakeholders, managing inquiries that are often highly confidential or time-sensitive.
Proactive Decision Making: Prioritize and determine the appropriate course of action, referral, or response for incoming matters, mirroring the CEO’s style and organizational policy.
Travel & Logistics: Manage complex travel arrangements and prepare detailed expense reports with 100% accuracy.
Board of Directors & Leadership Coordination
Board Liaison: Serve as the central point of contact for the Board of Directors, facilitating meetings, preparing board materials, and managing ongoing communications.
Meeting Preparation: Collect and synthesize information for meetings with staff and outside parties, ensuring the CEO is fully briefed and prepared for every engagement.
Project Management: Lead or assist with special projects, maintaining high-quality outputs from initial research to final documentation.
Qualifications
Experience: 5+ years of experience supporting C-suite executives within a complex, professional environment.
Education: Minimum 1-year certificate program from a recognized Community College (or equivalent).
Communication Master: Exceptional verbal and written communication skills with the ability to draft professional correspondence and proofread with an eagle eye.
Technical Prowess: Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), Adobe, and a natural agility in learning new applications and digital tools.
The "Anticipation" Factor: A proven ability to stay one step ahead, anticipating needs and troubleshooting issues before they impact the executive’s workflow.
Discretion: An intuitive sense of confidentiality and the ability to exercise sound judgment in sensitive situations.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a master of the "one step ahead" philosophy? We are looking for a powerhouse Executive Assistant to serve as the primary strategic partner to our CEO and Board of Directors. This isn't just an administrative role; it is a position for a results-driven professional who thrives on accountability, integrity, and the art of anticipating needs before they arise. If you are recognized for your superb judgment, proactive approach, and ability to handle high-pressure environments with grace, we want to meet you.
The Opportunity
As the Executive Assistant, you will be the "engine room" for our leadership team. You will manage a high-volume C-suite desk where no two days are the same, balancing complex calendar management with high-level project coordination. You will act as a vital bridge between the CEO and the Board of Directors, ensuring that communication is seamless and the organization’s most critical initiatives stay on track.
Advantages
RRSP contribution no need for an employee to contribute.
Generous vacation.
Benefits start on the First day
Responsibilities
Strategic Executive Support
...
Forward-Looking Calendar Management: Execute sophisticated calendar coordination for the CEO, troubleshooting conflicts and making judgment-based recommendations to ensure a frictionless daily schedule.
Primary Liaison: Act as the first point of contact for internal and external stakeholders, managing inquiries that are often highly confidential or time-sensitive.
Proactive Decision Making: Prioritize and determine the appropriate course of action, referral, or response for incoming matters, mirroring the CEO’s style and organizational policy.
Travel & Logistics: Manage complex travel arrangements and prepare detailed expense reports with 100% accuracy.
Board of Directors & Leadership Coordination
Board Liaison: Serve as the central point of contact for the Board of Directors, facilitating meetings, preparing board materials, and managing ongoing communications.
Meeting Preparation: Collect and synthesize information for meetings with staff and outside parties, ensuring the CEO is fully briefed and prepared for every engagement.
Project Management: Lead or assist with special projects, maintaining high-quality outputs from initial research to final documentation.
Qualifications
Experience: 5+ years of experience supporting C-suite executives within a complex, professional environment.
Education: Minimum 1-year certificate program from a recognized Community College (or equivalent).
Communication Master: Exceptional verbal and written communication skills with the ability to draft professional correspondence and proofread with an eagle eye.
Technical Prowess: Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), Adobe, and a natural agility in learning new applications and digital tools.
The "Anticipation" Factor: A proven ability to stay one step ahead, anticipating needs and troubleshooting issues before they impact the executive’s workflow.
Discretion: An intuitive sense of confidentiality and the ability to exercise sound judgment in sensitive situations.
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
