Are you a proactive administrative professional with a talent for navigating the complexities of senior leadership support? Our client, a leading institution in the arts and culture public sector, is seeking two self-motivated Executive Assistants to provide high-level support to their executive and research leadership teams.
...
Based in the heart of downtown Toronto, this is a fully onsite (5 days per week) contract role for an individual who excels in a collaborative, fast-paced environment. You will act as a strategic partner—managing complex calendars, facilitating critical team communications, and leveraging digital platforms to enhance operational efficiency.
The Ideal Candidate:
Experienced: You bring 5+ years of experience supporting senior executives in a large-scale institution, government, or corporate environment.
Tech-Forward: You are proficient in MS Office and Adobe, and eager to use digital tools to streamline workflows and "manage up" with leadership.
Autonomous & Proactive: You are a natural self-starter who can anticipate needs, manage competing demands, and maintain strict confidentiality.
Polished: You thrive in a "Business Professional" environment and value clear, direct communication with internal and external stakeholders.
If you are ready to take on this exciting opportunity starting ASAP
Please note: This job requires a criminal and credit check .
Advantages
-Mon-Friday In-Office, 9:00 am - 5 pm
-Join a Mission-Driven Organization
-Collaborative, Inclusive Environment
-Professional Development
-Technology driven organization
-Modern Tools & Practices
-Values-Driven Workplace
Responsibilities
Provide administrative assistance for a senior executive
Prepare business correspondence, reports, speeches, minutes, and presentations
Handle all aspects of calendar coordination for the executive. Brief the executive on their daily activities and provide appropriate supporting documentation for upcoming meetings
Develop administrative procedures and protocols for the executive
Compose, edit, and produce documents and reports including preparing deck presentations
Coordinate special events and programs, often in collaboration with other departments
Provide briefing packages for executive meetings, transcribe and distribute minutes following select meetings
Coordinate travel and accommodation arrangements for domestic and international travel
Purchase supplies as required
Track monthly expenditures for applicable accounts
Respond to internal and external inquiries or redirect as appropriate
Assist with requests from external and government agencies
Set up and maintain comprehensive information files for the executive
Maintain appropriate filing records including financial reports and reconciliations
Monitor assigned budget areas and coordinate applicable payments
Perform other duties as assigned
Qualifications
A minimum requirement of a university degree in Business or culture related program or an acceptable equivalent in experience and education
A minimum of 5 years in a senior administrative environment
Intermediate to advanced skills using MS Word, PowerPoint, Excel, Access, and Adobe
Strong organizational skills and the ability to manage and coordinate details for projects, anticipate logistical and administrative needs and manage scheduling of executive calendars
Strong initiative, problem solving skills, and sound judgement required to effectively coordinate and maintain activities
Strong business communication skills for effective interaction with a wide range of contacts always using tact, diplomacy, and judgement to anticipate and respond to complex/sensitive situations
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a proactive administrative professional with a talent for navigating the complexities of senior leadership support? Our client, a leading institution in the arts and culture public sector, is seeking two self-motivated Executive Assistants to provide high-level support to their executive and research leadership teams.
Based in the heart of downtown Toronto, this is a fully onsite (5 days per week) contract role for an individual who excels in a collaborative, fast-paced environment. You will act as a strategic partner—managing complex calendars, facilitating critical team communications, and leveraging digital platforms to enhance operational efficiency.
The Ideal Candidate:
Experienced: You bring 5+ years of experience supporting senior executives in a large-scale institution, government, or corporate environment.
Tech-Forward: You are proficient in MS Office and Adobe, and eager to use digital tools to streamline workflows and "manage up" with leadership.
Autonomous & Proactive: You are a natural self-starter who can anticipate needs, manage competing demands, and maintain strict confidentiality.
...
Polished: You thrive in a "Business Professional" environment and value clear, direct communication with internal and external stakeholders.
If you are ready to take on this exciting opportunity starting ASAP
Please note: This job requires a criminal and credit check .
Advantages
-Mon-Friday In-Office, 9:00 am - 5 pm
-Join a Mission-Driven Organization
-Collaborative, Inclusive Environment
-Professional Development
-Technology driven organization
-Modern Tools & Practices
-Values-Driven Workplace
Responsibilities
Provide administrative assistance for a senior executive
Prepare business correspondence, reports, speeches, minutes, and presentations
Handle all aspects of calendar coordination for the executive. Brief the executive on their daily activities and provide appropriate supporting documentation for upcoming meetings
Develop administrative procedures and protocols for the executive
Compose, edit, and produce documents and reports including preparing deck presentations
Coordinate special events and programs, often in collaboration with other departments
Provide briefing packages for executive meetings, transcribe and distribute minutes following select meetings
Coordinate travel and accommodation arrangements for domestic and international travel
Purchase supplies as required
Track monthly expenditures for applicable accounts
Respond to internal and external inquiries or redirect as appropriate
Assist with requests from external and government agencies
Set up and maintain comprehensive information files for the executive
Maintain appropriate filing records including financial reports and reconciliations
Monitor assigned budget areas and coordinate applicable payments
Perform other duties as assigned
Qualifications
A minimum requirement of a university degree in Business or culture related program or an acceptable equivalent in experience and education
A minimum of 5 years in a senior administrative environment
Intermediate to advanced skills using MS Word, PowerPoint, Excel, Access, and Adobe
Strong organizational skills and the ability to manage and coordinate details for projects, anticipate logistical and administrative needs and manage scheduling of executive calendars
Strong initiative, problem solving skills, and sound judgement required to effectively coordinate and maintain activities
Strong business communication skills for effective interaction with a wide range of contacts always using tact, diplomacy, and judgement to anticipate and respond to complex/sensitive situations
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
