Are you a strategic, high-energy administrative professional looking to partner with top-tier leadership at a globally renowned communications agency? Our client is seeking a proactive Executive Assistant to provide high-level operational and strategic support to their CEO, President, and Senior Finance Manager. This is a dynamic, high-visibility role where you will not only manage the day-to-day operations but also play an active role in building the CEO’s executive profile, managing business development initiatives, and driving corporate projects.
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Working out of their downtown Toronto office, you will act as a principal aid to the leadership team. We are looking for someone who thrives in an agency environment, possesses exceptional critical thinking skills, and can exercise absolute discretion while managing competing priorities. Whether you are coordinating town halls, managing complex travel logistics, or ensuring financial documentation is seamless, you will be the backbone of the leadership team's daily success. If you are a self-starter who adapts quickly and is eager to take ownership of projects, we want to hear from you.
Advantages
-Competitive Compensation
-Career Potential: This is a contract role (month-to-month) with the potential to transition into a permanent position (Temp-to-Perm).
-Flexible Hybrid Model: Enjoy a hybrid work arrangement, with core in-office days on Wednesdays (with the possibility of more onsite time during initial training).
-High-Visibility Impact: Work directly with the CEO, President, and Senior Finance Manager at a leading agency, gaining exposure to high-level strategic decision-making.
-Central Location: Located in the heart of Toronto at 351 King St E, steps from transit and amenities.
-Dynamic Culture: Join a fast-paced agency environment that rewards initiative, leadership, and professional growth.
Responsibilities
Serves as principal aid to the CEO, supporting in dealing with business administration & management; directly handling matters of importance on their behalf.
Builds and elevates the CEO’s executive profile. Identifies and strategically aligns CEO with all relevant marketing opportunities.
Conducts client outreach on behalf of CEO. Understands segments and priorities based on CEO’s profile building strategy and needs of the agency. Maintains communication on behalf of CEO as requested including notes, thank you cards, and gifts and follow-up memos.
Strategic calendar management on behalf of the CEO with full understanding of priority commitments and impact on her profile. Will manage, input changes and new commitments in CEOs schedule. Must ensure all preparatory items are completed –presentations, handouts, catering, internal & external communications—on behalf of CEO. Accepts full responsibility in this regard to coordinating efforts of CEO; managing internal and external priorities and all related administrative support needs.
Helping to support the CEO & President on the coordination of corporate office campus client, new business and employee events from town halls to more intimate CEO/President meetings (in collaboration with Stagwell office team)
Develops and/or contributes to the preparation of reports, briefings, presentations, and responses on agency issues.
Prepares expense reports and monthly finance related submissions on behalf of CEO; President, and others as assigned.
Prepares and/or edits memos, presentations, letters, invitations, and other documents. This includes highly confidential internal and external correspondence.
Develops and maintains a well organized filing system that permits easy reference and rapid retrieval of information.
Monitors, responds to and distributes incoming communication.
Knowledgeable and interested in developing social content, relating to CEO profile.
Oversees all travel & logistics arrangements made on behalf of CEO.
Supports CEO on all Board activities and responsibilities.
Coordinates and research special projects on behalf of the CEO.
Oversees all facets of the daily operations of the CEO.
Works with HR to ensure CEO is prepared for all personnel discussions. Identifies team integration opportunities and challenges; works with CEO and HR to develop viable solutions and programs.
Financial & Operational Admin: Provide dedicated support to the Senior Finance Manager regarding expense reporting, data entry, and financial submissions; ensure all budgeting and documentation is accurate and timely.
Qualifications
-Education: Bachelor’s degree in Business Administration, Communications, or a related field is required.
-Experience: A minimum of 5–7 years of progressively responsible experience in an Executive Assistant or senior administrative role, ideally within an agency or fast-paced corporate environment.
-Technical Proficiency: Advanced skills in MS Office (Outlook, Word, PowerPoint, Excel) and project management software.
-Critical Thinking: A systematic, multi-faceted approach to problem-solving; you must be a self-starter who can take initiative, anticipate needs, and resolve conflicts with minimal supervision.
-Professionalism: Exceptional communication skills with the ability to influence and negotiate; highly approachable, tactful, and diplomatic in sensitive situations.
-Cultural Fit: Ability to remain calm under pressure, adapt to changing workflows, and demonstrate a high capacity for tolerance and collaboration in a busy agency setting.
-Compliance: Successful completion of required background checks (Criminal, Credit, and Professional References).
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a strategic, high-energy administrative professional looking to partner with top-tier leadership at a globally renowned communications agency? Our client is seeking a proactive Executive Assistant to provide high-level operational and strategic support to their CEO, President, and Senior Finance Manager. This is a dynamic, high-visibility role where you will not only manage the day-to-day operations but also play an active role in building the CEO’s executive profile, managing business development initiatives, and driving corporate projects.
Working out of their downtown Toronto office, you will act as a principal aid to the leadership team. We are looking for someone who thrives in an agency environment, possesses exceptional critical thinking skills, and can exercise absolute discretion while managing competing priorities. Whether you are coordinating town halls, managing complex travel logistics, or ensuring financial documentation is seamless, you will be the backbone of the leadership team's daily success. If you are a self-starter who adapts quickly and is eager to take ownership of projects, we want to hear from you.
Advantages
-Competitive Compensation
...
-Career Potential: This is a contract role (month-to-month) with the potential to transition into a permanent position (Temp-to-Perm).
-Flexible Hybrid Model: Enjoy a hybrid work arrangement, with core in-office days on Wednesdays (with the possibility of more onsite time during initial training).
-High-Visibility Impact: Work directly with the CEO, President, and Senior Finance Manager at a leading agency, gaining exposure to high-level strategic decision-making.
-Central Location: Located in the heart of Toronto at 351 King St E, steps from transit and amenities.
-Dynamic Culture: Join a fast-paced agency environment that rewards initiative, leadership, and professional growth.
Responsibilities
Serves as principal aid to the CEO, supporting in dealing with business administration & management; directly handling matters of importance on their behalf.
Builds and elevates the CEO’s executive profile. Identifies and strategically aligns CEO with all relevant marketing opportunities.
Conducts client outreach on behalf of CEO. Understands segments and priorities based on CEO’s profile building strategy and needs of the agency. Maintains communication on behalf of CEO as requested including notes, thank you cards, and gifts and follow-up memos.
Strategic calendar management on behalf of the CEO with full understanding of priority commitments and impact on her profile. Will manage, input changes and new commitments in CEOs schedule. Must ensure all preparatory items are completed –presentations, handouts, catering, internal & external communications—on behalf of CEO. Accepts full responsibility in this regard to coordinating efforts of CEO; managing internal and external priorities and all related administrative support needs.
Helping to support the CEO & President on the coordination of corporate office campus client, new business and employee events from town halls to more intimate CEO/President meetings (in collaboration with Stagwell office team)
Develops and/or contributes to the preparation of reports, briefings, presentations, and responses on agency issues.
Prepares expense reports and monthly finance related submissions on behalf of CEO; President, and others as assigned.
Prepares and/or edits memos, presentations, letters, invitations, and other documents. This includes highly confidential internal and external correspondence.
Develops and maintains a well organized filing system that permits easy reference and rapid retrieval of information.
Monitors, responds to and distributes incoming communication.
Knowledgeable and interested in developing social content, relating to CEO profile.
Oversees all travel & logistics arrangements made on behalf of CEO.
Supports CEO on all Board activities and responsibilities.
Coordinates and research special projects on behalf of the CEO.
Oversees all facets of the daily operations of the CEO.
Works with HR to ensure CEO is prepared for all personnel discussions. Identifies team integration opportunities and challenges; works with CEO and HR to develop viable solutions and programs.
Financial & Operational Admin: Provide dedicated support to the Senior Finance Manager regarding expense reporting, data entry, and financial submissions; ensure all budgeting and documentation is accurate and timely.
Qualifications
-Education: Bachelor’s degree in Business Administration, Communications, or a related field is required.
-Experience: A minimum of 5–7 years of progressively responsible experience in an Executive Assistant or senior administrative role, ideally within an agency or fast-paced corporate environment.
-Technical Proficiency: Advanced skills in MS Office (Outlook, Word, PowerPoint, Excel) and project management software.
-Critical Thinking: A systematic, multi-faceted approach to problem-solving; you must be a self-starter who can take initiative, anticipate needs, and resolve conflicts with minimal supervision.
-Professionalism: Exceptional communication skills with the ability to influence and negotiate; highly approachable, tactful, and diplomatic in sensitive situations.
-Cultural Fit: Ability to remain calm under pressure, adapt to changing workflows, and demonstrate a high capacity for tolerance and collaboration in a busy agency setting.
-Compliance: Successful completion of required background checks (Criminal, Credit, and Professional References).
Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
