Are you a seasoned administrative professional looking to elevate your career?
We are currently seeking a high-caliber Executive Assistant to serve as a trusted partner to the C-suite executives of a prestigious philanthropic organization in Toronto. You will be a strategic partner who operates with autonomy, discretion, and precision. In this pivotal position, you will act as an extension of the executive office, enabling leadership effectiveness through proactive planning and high-level judgment.
...
You will manage complex executive workflows and prepare leaders for high-stakes internal and external engagements. You will be the architect of the executive's day, ensuring seamless coordination across executive leadership, the Board, advisory bodies, and external stakeholders. This role offers a unique hybrid work environment where your ability to anticipate needs and facilitate decision-making will be highly valued. You will be empowered to make decisions on behalf of executives within defined parameters, ensuring the organization's vision is executed flawlessly.
If you thrive in a fast-paced environment and possess the tact and nuance to support high-level executives, this is the opportunity for you. Join a team where your organizational skills directly contribute to meaningful impact. Apply today!
Advantages
• Competitive annual salary ranging from $85,000 to $95,000 annually.
• Comprehensive benefits package covering 100% of premiums for the employee and dependents, effective from day one.
• Hybrid work model offering a balance between in-office collaboration (Midtown Toronto) and remote work.
• Accessible location in Toronto, close to St. Clair subway station.
• 15 days of paid vacation to ensure work-life balance.
• Opportunity to join a values-driven organization focused on integrity, excellence, and making a difference.
• A supportive environment that values professional growth and excellence.
Responsibilities
• Provide executive-level support to the executives, operating as a trusted partner and extension of the executive office.
• Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts efficiently.
• Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives.
• Coordinate comprehensive travel arrangements and manage travel expense reporting with precision.
• Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and necessary follow-ups.
• Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities.
• Coordinate high-level meetings involving executive leadership, Board members, advisory council members, and external stakeholders.
• Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials.
• Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners, representing the executive office with diplomacy.
• Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up.
• Maintain meticulously organized records, documentation, and filing systems to support executive continuity and decision-making.
Qualifications
Key Responsibilities
• Executive Partnership: Act as a trusted partner and extension of the executive office for the Managing Director and other senior leaders, independently triaging requests and managing complex calendars.
• Workflow & Engagement Prep: Prepare executives for high-stakes meetings by coordinating agendas, briefing materials, background context, and presentations.
• Tracking & Execution: Meticulously track executive commitments, decisions, and action items to ensure alignment and timely organizational follow-through.
• Stakeholder & Board Liaison: Serve as the primary, professional point of contact for Board members, advisory councils, and high-profile external partners.
Qualifications
• Experience: 7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership (experience supporting multiple executives preferred).
• Skills: Exceptional organizational, prioritization, and attention-to-detail skills within a fast-paced environment.
• Communication: Outstanding written and verbal communication skills, with proven experience preparing executive-level correspondence and reports.
• Tech Savvy: Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); comfort with CRMs or collaboration platforms.
• Assets: Bilingualism (English/French) is a strong asset but not required.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a seasoned administrative professional looking to elevate your career?
We are currently seeking a high-caliber Executive Assistant to serve as a trusted partner to the C-suite executives of a prestigious philanthropic organization in Toronto. You will be a strategic partner who operates with autonomy, discretion, and precision. In this pivotal position, you will act as an extension of the executive office, enabling leadership effectiveness through proactive planning and high-level judgment.
You will manage complex executive workflows and prepare leaders for high-stakes internal and external engagements. You will be the architect of the executive's day, ensuring seamless coordination across executive leadership, the Board, advisory bodies, and external stakeholders. This role offers a unique hybrid work environment where your ability to anticipate needs and facilitate decision-making will be highly valued. You will be empowered to make decisions on behalf of executives within defined parameters, ensuring the organization's vision is executed flawlessly.
...
If you thrive in a fast-paced environment and possess the tact and nuance to support high-level executives, this is the opportunity for you. Join a team where your organizational skills directly contribute to meaningful impact. Apply today!
Advantages
• Competitive annual salary ranging from $85,000 to $95,000 annually.
• Comprehensive benefits package covering 100% of premiums for the employee and dependents, effective from day one.
• Hybrid work model offering a balance between in-office collaboration (Midtown Toronto) and remote work.
• Accessible location in Toronto, close to St. Clair subway station.
• 15 days of paid vacation to ensure work-life balance.
• Opportunity to join a values-driven organization focused on integrity, excellence, and making a difference.
• A supportive environment that values professional growth and excellence.
Responsibilities
• Provide executive-level support to the executives, operating as a trusted partner and extension of the executive office.
• Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts efficiently.
• Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives.
• Coordinate comprehensive travel arrangements and manage travel expense reporting with precision.
• Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and necessary follow-ups.
• Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities.
• Coordinate high-level meetings involving executive leadership, Board members, advisory council members, and external stakeholders.
• Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials.
• Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners, representing the executive office with diplomacy.
• Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up.
• Maintain meticulously organized records, documentation, and filing systems to support executive continuity and decision-making.
Qualifications
Key Responsibilities
• Executive Partnership: Act as a trusted partner and extension of the executive office for the Managing Director and other senior leaders, independently triaging requests and managing complex calendars.
• Workflow & Engagement Prep: Prepare executives for high-stakes meetings by coordinating agendas, briefing materials, background context, and presentations.
• Tracking & Execution: Meticulously track executive commitments, decisions, and action items to ensure alignment and timely organizational follow-through.
• Stakeholder & Board Liaison: Serve as the primary, professional point of contact for Board members, advisory councils, and high-profile external partners.
Qualifications
• Experience: 7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership (experience supporting multiple executives preferred).
• Skills: Exceptional organizational, prioritization, and attention-to-detail skills within a fast-paced environment.
• Communication: Outstanding written and verbal communication skills, with proven experience preparing executive-level correspondence and reports.
• Tech Savvy: Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); comfort with CRMs or collaboration platforms.
• Assets: Bilingualism (English/French) is a strong asset but not required.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
