Executive Office Assistant-Bookkeper
Location: Niagara on the Lake
We are currently seeking a highly organized and detail-oriented Executive Assistant & Bookkeeper to support a non-for-profit organization's's daily operations. This full-time role is critical to the financial and administrative parts of our clients organizations. The successful candidate will be primarily responsible for managing all bookkeeping functions, including accounts payable and receivable, bank reconciliations, payroll processing, financial reporting, and maintaining accurate and up-to-date records.
...
In addition to bookkeeping, this role provides administrative support to executive leadership, assists with meeting preparation and documentation, coordinates governance-related tasks, and ensures compliance with internal policies and external regulations. The ideal candidate will be proactive, trustworthy, and capable of handling confidential information with discretion, while contributing to smooth daily operations and long-term financial planning.
If you see yourself in this role, please apply to this job posting directly.
Advantages
-$68,000-$73,000 Annual Salary
-Full-Time, Permanent
-Monday to Friday, Regular Day Time Hours
-Benefits (Dental Care, Extended Health Care, Life Insurance)
-Fully On-Site, with Free Parking
-PTO/Vacation
Responsibilities
-Provide executive support to the Executive Director, including scheduling, travel coordination, and document preparation.
-Manage daily office operations, supplies, and correspondence to ensure a smooth-running workplace.
-Coordinate board and committee meetings, take minutes, and support governance activities in compliance with ONCA and organizational bylaws.
-Maintain accurate financial records using QuickBooks Online; process payroll, invoices, and employee expenses.
-Prepare monthly financial reports and assist with budgeting, cash flow management, and financial tracking.
-Submit government filings and enforce procurement policies.
-Maintain organized administrative and financial filing systems.
-Oversee employee records, benefits administration, and time-off tracking.
-Support recruitment and onboarding processes.
-Liaise with banks and external partners as needed.
-Perform other duties as assigned to support the overall operations
Qualifications
-Post-secondary education in Finance, Accounting, Business Administration, or related field.
-Proficient in QuickBooks Online, Microsoft Excel, and payroll systems (minimum 4 years' experience).
-Knowledge of government filings (HST, WSIB, CRA, payroll taxes, Corporate Tax Filing).
-Ability to present complex financial information clearly and manage multiple priorities.
-Familiarity with ONCA compliance and non-profit governance is an asset.
Summary
If you believe your skills and experience align with the responsibilities of this role, we encourage you to apply directly through this job posting.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Executive Office Assistant-Bookkeper
Location: Niagara on the Lake
We are currently seeking a highly organized and detail-oriented Executive Assistant & Bookkeeper to support a non-for-profit organization's's daily operations. This full-time role is critical to the financial and administrative parts of our clients organizations. The successful candidate will be primarily responsible for managing all bookkeeping functions, including accounts payable and receivable, bank reconciliations, payroll processing, financial reporting, and maintaining accurate and up-to-date records.
In addition to bookkeeping, this role provides administrative support to executive leadership, assists with meeting preparation and documentation, coordinates governance-related tasks, and ensures compliance with internal policies and external regulations. The ideal candidate will be proactive, trustworthy, and capable of handling confidential information with discretion, while contributing to smooth daily operations and long-term financial planning.
If you see yourself in this role, please apply to this job posting directly.
Advantages
-$68,000-$73,000 Annual Salary
...
-Full-Time, Permanent
-Monday to Friday, Regular Day Time Hours
-Benefits (Dental Care, Extended Health Care, Life Insurance)
-Fully On-Site, with Free Parking
-PTO/Vacation
Responsibilities
-Provide executive support to the Executive Director, including scheduling, travel coordination, and document preparation.
-Manage daily office operations, supplies, and correspondence to ensure a smooth-running workplace.
-Coordinate board and committee meetings, take minutes, and support governance activities in compliance with ONCA and organizational bylaws.
-Maintain accurate financial records using QuickBooks Online; process payroll, invoices, and employee expenses.
-Prepare monthly financial reports and assist with budgeting, cash flow management, and financial tracking.
-Submit government filings and enforce procurement policies.
-Maintain organized administrative and financial filing systems.
-Oversee employee records, benefits administration, and time-off tracking.
-Support recruitment and onboarding processes.
-Liaise with banks and external partners as needed.
-Perform other duties as assigned to support the overall operations
Qualifications
-Post-secondary education in Finance, Accounting, Business Administration, or related field.
-Proficient in QuickBooks Online, Microsoft Excel, and payroll systems (minimum 4 years' experience).
-Knowledge of government filings (HST, WSIB, CRA, payroll taxes, Corporate Tax Filing).
-Ability to present complex financial information clearly and manage multiple priorities.
-Familiarity with ONCA compliance and non-profit governance is an asset.
Summary
If you believe your skills and experience align with the responsibilities of this role, we encourage you to apply directly through this job posting.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
