Expeditor II

A key part of the job is building strong relationships with stakeholders, including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues.

We are looking for a detail-oriented and organized Expeditor for SCM Projects to help streamline the procurement process. Responsibilities include tracking orders, coordinating with suppliers and internal teams, and ensuring goods are delivered on time. Strong communication, negotiation skills, and the ability to work under pressure are essential for success in this role.

High-Level Description

+ This role is responsible for the facilitation of all expediting and logistics aspects and deliverables for the equipment/materials required to complete Purchase Orders, Contracts, and/or Projects.

+ Accountabilities include proactively expediting assigned item(s) by competently managing stakeholder meetings, systems, templates, processes to aid mitigation and/or identification and resolution of potential risks to ensure successful delivery of items to their final destinations.

+Building and maintaining strong relationships with all stakeholders is critical. This includes vendors and key client groups such as; engineering, business partners, project team members, project contractors, quality and other SCM team members as well as other stakeholders as identified.

Specific Accountabilities

+Manage assigned equipment/material to ensure on-time readiness and delivery to site in line with the project and construction schedule.

+Coordinate with suppliers to obtain accurate and up-to-date information on order status, delivery dates, and any potential delays.

+Manage all vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

+Schedule, chair, minute and manage vendor supply meetings and attend project meetings as required.

+Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

+Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

+Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

+Assist in the review and verification of invoices for accuracy as required

+Work with vendors and stakeholders to resolve investigate quantity shortages/overages, shipment errors, tagging issues etc.

+Communicate potential commercial and technical issues to the Project team members and stakeholders.

+Coordinate activities and communicate regularly with key stakeholders.

+Oversee logistics moves with suppliers and monitor supplier delivery using identified freight forward and transportation companies

+Manage the coordination of international shipments including proper documentation and customs clearance.

+Aid in management of Logistics files and systems (as required).

+Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the Supervisor.

+Maintain accurate records of all procurement activities, including order confirmations, delivery receipts, and invoices.

+Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

+Consult/Report with Supervisor regularly on Project, PO or Contract on goings.
Other duties as assigned

Required Skills

+Strong organizational and time management skills, with the ability to prioritize tasks effectively.

+Excellent communication and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.

+Attention to detail and accuracy in order tracking and documentation.

+Proactive problem-solving abilities and the capacity to work well under pressure.

+Proficiency in using procurement software and systems.

+Knowledge of procurement and supply chain management principles and practices.

+Ability to analyze data and make informed decisions


Required Qualifications

+Bachelor's degree in supply chain management, business administration, or a related field. Alternately 3-5 years of Supply Chain experience with Expediting as a core component.

+Proven experience as an Expeditor in a similar procurement role.

+Knowledge of purchasing processes, including order placement, tracking, and delivery coordination.

+Familiarity with procurement software and systems.

+Strong understanding of supply chain management principles and practices.

+Excellent negotiation and communication skills.

+Proficiency in Microsoft Office Suite, particularly Excel.

+Ability to work independently and collaboratively in a team environment.

+Attention to detail and accuracy in data entry and record keeping.

+Strong problem-solving and decision-making abilities.

+Ability to adapt to changing priorities and work in a fast-paced environment.

Please send your resume in confidence to paul.dusome@randstad.ca

Advantages
+Knowledge of purchasing processes, including order placement, tracking, and delivery coordination.

+Familiarity with procurement software and systems.

Responsibilities
Description:

Location: Calgary preferred, Edmonton

Duration: 1 year - possible extension

Work Schedule: Hybrid (In office Monday Tuesday Thursday WFH Wednesday Friday)

This role focuses on managing and ensuring the timely delivery of equipment and materials for Purchase Orders, Contracts, and Projects. It involves organizing and facilitating meetings, using tools and processes, and addressing potential risks to ensure items reach their destinations successfully.

A key part of the job is building strong relationships with stakeholders, including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues.

We are looking for a detail-oriented and organized Expeditor for SCM Projects to help streamline the procurement process. Responsibilities include tracking orders, coordinating with suppliers and internal teams, and ensuring goods are delivered on time. Strong communication, negotiation skills, and the ability to work under pressure are essential for success in this role.

High-Level Description

+ This role is responsible for the facilitation of all expediting and logistics aspects and deliverables for the equipment/materials required to complete Purchase Orders, Contracts, and/or Projects.

+ Accountabilities include proactively expediting assigned item(s) by competently managing stakeholder meetings, systems, templates, processes to aid mitigation and/or identification and resolution of potential risks to ensure successful delivery of items to their final destinations.

+Building and maintaining strong relationships with all stakeholders is critical. This includes vendors and key client groups such as; engineering, business partners, project team members, project contractors, quality and other SCM team members as well as other stakeholders as identified.

Specific Accountabilities

+Manage assigned equipment/material to ensure on-time readiness and delivery to site in line with the project and construction schedule.

+Coordinate with suppliers to obtain accurate and up-to-date information on order status, delivery dates, and any potential delays.

+Manage all vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

+Schedule, chair, minute and manage vendor supply meetings and attend project meetings as required.

+Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

+Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

+Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

+Assist in the review and verification of invoices for accuracy as required

+Work with vendors and stakeholders to resolve investigate quantity shortages/overages, shipment errors, tagging issues etc.

+Communicate potential commercial and technical issues to the Project team members and stakeholders.

+Coordinate activities and communicate regularly with key stakeholders.

+Oversee logistics moves with suppliers and monitor supplier delivery using identified freight forward and transportation companies

+Manage the coordination of international shipments including proper documentation and customs clearance.

+Aid in management of Logistics files and systems (as required).

+Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the Supervisor.

+Maintain accurate records of all procurement activities, including order confirmations, delivery receipts, and invoices.

+Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

+Consult/Report with Supervisor regularly on Project, PO or Contract on goings.
Other duties as assigned

Required Skills

+Strong organizational and time management skills, with the ability to prioritize tasks effectively.

+Excellent communication and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.

+Attention to detail and accuracy in order tracking and documentation.

+Proactive problem-solving abilities and the capacity to work well under pressure.

+Proficiency in using procurement software and systems.

+Knowledge of procurement and supply chain management principles and practices.

+Ability to analyze data and make informed decisions


Required Qualifications

+Bachelor's degree in supply chain management, business administration, or a related field. Alternately 3-5 years of Supply Chain experience with Expediting as a core component.

+Proven experience as an Expeditor in a similar procurement role.

+Knowledge of purchasing processes, including order placement, tracking, and delivery coordination.

+Familiarity with procurement software and systems.

+Strong understanding of supply chain management principles and practices.

+Excellent negotiation and communication skills.

+Proficiency in Microsoft Office Suite, particularly Excel.

+Ability to work independently and collaboratively in a team environment.

+Attention to detail and accuracy in data entry and record keeping.

+Strong problem-solving and decision-making abilities.

+Ability to adapt to changing priorities and work in a fast-paced environment.

Please send your resume in confidence to paul.dusome@randstad.ca

Qualifications
+Bachelor's degree in supply chain management, business administration, or a related field. Alternately 3-5 years of Supply Chain experience with Expediting as a core component.

+Proven experience as an Expeditor in a similar procurement role.

+Knowledge of purchasing processes, including order placement, tracking, and delivery coordination.

+Familiarity with procurement software and systems.

+Strong understanding of supply chain management principles and practices.

+Excellent negotiation and communication skills.

+Proficiency in Microsoft Office Suite, particularly Excel.

+Ability to work independently and collaboratively in a team environment.

+Attention to detail and accuracy in data entry and record keeping.

+Strong problem-solving and decision-making abilities.

+Ability to adapt to changing priorities and work in a fast-paced environment.

Summary
Description:

Location: Calgary preferred, Edmonton

Duration: 1 year - possible extension

Work Schedule: Hybrid (In office Monday Tuesday Thursday WFH Wednesday Friday)

This role focuses on managing and ensuring the timely delivery of equipment and materials for Purchase Orders, Contracts, and Projects. It involves organizing and facilitating meetings, using tools and processes, and addressing potential risks to ensure items reach their destinations successfully.

A key part of the job is building strong relationships with stakeholders, including vendors, engineering teams, business partners, project members, contractors, quality teams, and supply chain colleagues.

We are looking for a detail-oriented and organized Expeditor for SCM Projects to help streamline the procurement process. Responsibilities include tracking orders, coordinating with suppliers and internal teams, and ensuring goods are delivered on time. Strong communication, negotiation skills, and the ability to work under pressure are essential for success in this role.

High-Level Description

+ This role is responsible for the facilitation of all expediting and logistics aspects and deliverables for the equipment/materials required to complete Purchase Orders, Contracts, and/or Projects.

+ Accountabilities include proactively expediting assigned item(s) by competently managing stakeholder meetings, systems, templates, processes to aid mitigation and/or identification and resolution of potential risks to ensure successful delivery of items to their final destinations.

+Building and maintaining strong relationships with all stakeholders is critical. This includes vendors and key client groups such as; engineering, business partners, project team members, project contractors, quality and other SCM team members as well as other stakeholders as identified.

Specific Accountabilities

+Manage assigned equipment/material to ensure on-time readiness and delivery to site in line with the project and construction schedule.

+Coordinate with suppliers to obtain accurate and up-to-date information on order status, delivery dates, and any potential delays.

+Manage all vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

+Schedule, chair, minute and manage vendor supply meetings and attend project meetings as required.

+Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

+Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

+Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

+Assist in the review and verification of invoices for accuracy as required

+Work with vendors and stakeholders to resolve investigate quantity shortages/overages, shipment errors, tagging issues etc.

+Communicate potential commercial and technical issues to the Project team members and stakeholders.

+Coordinate activities and communicate regularly with key stakeholders.

+Oversee logistics moves with suppliers and monitor supplier delivery using identified freight forward and transportation companies

+Manage the coordination of international shipments including proper documentation and customs clearance.

+Aid in management of Logistics files and systems (as required).

+Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the Supervisor.

+Maintain accurate records of all procurement activities, including order confirmations, delivery receipts, and invoices.

+Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

+Consult/Report with Supervisor regularly on Project, PO or Contract on goings.
Other duties as assigned

Required Skills

+Strong organizational and time management skills, with the ability to prioritize tasks effectively.

+Excellent communication and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.

+Attention to detail and accuracy in order tracking and documentation.

+Proactive problem-solving abilities and the capacity to work well under pressure.

+Proficiency in using procurement software and systems.

+Knowledge of procurement and supply chain management principles and practices.

+Ability to analyze data and make informed decisions


Required Qualifications

+Bachelor's degree in supply chain management, business administration, or a related field. Alternately 3-5 years of Supply Chain experience with Expediting as a core component.

+Proven experience as an Expeditor in a similar procurement role.

+Knowledge of purchasing processes, including order placement, tracking, and delivery coordination.

+Familiarity with procurement software and systems.

+Strong understanding of supply chain management principles and practices.

+Excellent negotiation and communication skills.

+Proficiency in Microsoft Office Suite, particularly Excel.

+Ability to work independently and collaboratively in a team environment.

+Attention to detail and accuracy in data entry and record keeping.

+Strong problem-solving and decision-making abilities.

+Ability to adapt to changing priorities and work in a fast-paced environment.

Please send your resume in confidence to paul.dusome@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.