Facilities Administrator

Advantages
Competitive payrate
Contract: 3 months with with possible conversion into permanent role
Schedule: Monday to Friday


Responsibilities
Print Device First responder for print device issues and escalation to tech services if needed
Ensure proper maintenance and usage of all equipment and supplies Mail/Shipping
Receiving
Verify, sign, sort, deliver and record all incoming/outgoing mail and packages. Handle rush pick-up/delivery requests Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured Daily interaction and updates with vendors to ensure that procedures and work standards for the Mail Center operations are maintained
Coordinate audio-visual equipment and prepare facility for meeting including Skype, WebEx, teleconference and VTC Prepares coffee and set out snacks as needed
Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
Assist with special projects as needed e.g. employee desk moves
Create and maintain office phone list and desk assignments
Scheduling, coordinating and catering ordering for meetings, events and other similar activities
Identify, evaluate, research, and recommend solutions to office services related issues
Coordinating between departments and operating units in resolving day-to-day administrative issues
Assisting with administrative management, directory maintenance, logistics, equipment and storage
Actively participate in Emergency Fire Warden Safety program for campus locations
Link to North America management Point of contact for the landlord, space management team and asset protection team Keep track and update Asset Protection team of any required changes
Maintenance Responsible for all preventive maintenance regarding the facility installations such as HVAC, electrical, plumbing, flooring, paint, janitorial, pest control, etc. with external contractors.
Coordinate with Space Management Team to keep high level of quality standards and review contracts if necessary.
Keep track of every preventive maintenance.
Present recommendation to facility management team if new projects are required.
Supervise work with contractor and make sure health and safety procedures are maintained.
Coordinate with facility team, landlord and other services

Qualifications
Bilingual
Proficiency in Microsoft Suite (Word, Excel, Outlook);

PROFILE (SKILLS AND ATTITUDES REQUIRED) :
 Problem-solving skills;
 Good management of priorities;
 Organized, methodical and rigorous in follow-up;
 Ability to work on several projects simultaneously;
 Good oral and written communication skills;
 Good interpersonal skills;
 Determination and perseverance;
 Judgment.

Summary
If this role sounds like a good fit for you please APPLY ONLINE. Thank you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.