Office Administrator

As an Office Administrator, you will be the face and voice of the organization, managing busy phone lines, interacting closely with tenants, and supporting property managers. If you excel in business administration and pride yourself on delivering top-tier customer care, this Office Administrator role in North York, ON is the perfect next step for your professional journey.

Advantages
• Salary compensation at $45,000-50,000 annually.
• Desirable work schedule with early Friday finishes (8:30 AM – 4:00 PM), on-site 5 days per week.
• Special summer hours perk featuring an early 3:00 PM finish on Fridays to kickstart your weekend.
• Comprehensive health care coverage available after the initial three-month probationary milestone.
• Two weeks of paid vacation allotment structured into the permanent career pathway.
• Complimentary on-site parking included at the North York, ON office location.
• Exceptional room to grow professionally with a supportive management team willing to teach you accounting and executive support functions.
• Dynamic, friendly, and close-knit office environment.

Responsibilities
• Greet and welcome guests warmly as soon as they arrive at the office, providing excellent initial customer care.
• Direct visitors, contractors, and tenants to the appropriate person, department, or office suite efficiently.
• Answer, screen, and forward incoming phone calls using a multi-line switchboard system while handling high-volume inquiries.
• Ensure the front reception area remains tidy, presentable, and compliant with corporate presentation standards.
• Provide basic, accurate information in-person, over the phone, and via email regarding property management policies.
• Receive, sort, and distribute daily mail, courier packages, and special deliveries to internal team members.
• Perform other clerical business administration duties such as filing, photocopying, scanning, transcribing, and faxing.
• Conduct proactive tenant calling to share updates, follow up on maintenance requests, and coordinate administrative notices.
• Collaborate closely with property managers and provide administrative support to the Vice President, including filing and organizing.
• Assist with basic, entry-level accounting and billing tasks under direct mentorship (no prior accounting experience required).

Skills
• Exceptional verbal and written communication skills with a highly professional, welcoming attitude and appearance.
• Strong customer care mindset, demonstrating patience, active listening, and problem-solving capabilities when handling tenant concerns.
• Proven multitasking and time-management skills, with a demonstrated ability to prioritize urgent calls and walk-in guests seamlessly.
• Resourceful and proactive nature, capable of managing a locked-door front entrance security protocol confidently.
• Strong interpersonal skills with an outgoing, energetic personality who enjoys interacting with a diverse group of people daily.
• Technical proficiency with basic office equipment, including multi-line phone systems, scanners, and high-volume printers.
• Adaptability and an eagerness to learn new systems, including property management software and introductory accounting data entry.

Qualifications
• Minimum of 2 years of proven work experience as a Receptionist, Front Office Representative, Office Admin or a similar customer care role.
• Hands-on experience working within an office environment utilizing modern business administration tools and software.
• Educational background equivalent to a High School Diploma or higher; post-secondary coursework in administration is a plus.
• Full availability to work on-site at the North York, ON office.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.