Our client, an international supplier of sensor systems for automation equipment in the manufacturing industry is looking for an Office Administrator to join their team at their Mississauga location seconds away from Square One. They are looking for someone to join on a permanent basis. If you have experience in Customer Service, Human Resources, Finance, and overall Administration this would be the ideal opportunity for you.
...
Advantages
What's in it for YOU...
-Opportunity for increase in salary based on performance
-2 weeks vacation, 2 personal days and 4 sick days
-Bonus Potential: You set a list of goals to complete and are rewarded a bonus upon completion
-Medical and Dental benefits after 90 day probationary period
Responsibilities
What are YOU responsible for...
The Office Administrator is responsible for ensuring the smooth operation of the company's office and contributing to its growth. This role involves a wide range of responsibilities, including supervision, financial tasks, human resources, and customer service.
Key Responsibilities:
Administration:
-Supervising and coordinating with external service providers.
-Managing contracts for services like telephone, car fleet, internet, and office rent.
-Maintaining records and databases, handling correspondence, and procuring office equipment.
-Planning for and overseeing disaster and emergency procedures.
-Organizing travel arrangements and company events.
-Ensuring compliance with both headquarters' procedures and local laws.
Finance:
-Participating in bookkeeping, cost control, and preparing the BWA planning file with the Country Manager.
-Preparing for and attending meetings for KPI reporting.
-Approving invoices for payment and monitoring the dunning process for overdue payments.
-Coordinating with the headquarter's Finance & Compliance department on reporting, financial statements, and tax matters.
Human Resources (HR):
-Handling recruiting and registration of new employees.
-Supervising administrative staff and dividing responsibilities.
-Managing payroll information, absence, and vacation lists.
-Updating and implementing the employee handbook.
Customer Service (CS):
-Acting as the primary customer service contact during the company's startup phase or if they are the only person in the office.
-Supervising the customer service team and monitoring their processes if a team exists.
-Handling quoting, order entry, processing, and invoicing.
-Managing inventory and ensuring the "first in first out" principle is applied.
-Responsible for quality management and returns.
The Office Administrator reports to the Country Manager and cooperates with the Head of Sales and the Finance & Compliance team at the headquarters
Qualifications
What do YOU bring to the table...
-Minimum 2 years of experience working in an office coordinator position where they are responsible for multiple department type tasks (HR, Finance, Shipping & Receiving)
-Experience and comfortable with financial analysis interpreting financial data, and performing accounts receivable tasks
-Experience with various computer programs and softwares for documenting and storing data (Sage 50 Quantum preferred)
-Strong communication skills and ability to communicate effectively with various departments and entities of the company both locally and internationally
-Able to and comfortable with working in an environment with low number of staff/working alone at the office
-Strong sense of ownership over office and operations; who takes initiative with a solution-oriented mindset
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client, an international supplier of sensor systems for automation equipment in the manufacturing industry is looking for an Office Administrator to join their team at their Mississauga location seconds away from Square One. They are looking for someone to join on a permanent basis. If you have experience in Customer Service, Human Resources, Finance, and overall Administration this would be the ideal opportunity for you.
Advantages
What's in it for YOU...
-Opportunity for increase in salary based on performance
-2 weeks vacation, 2 personal days and 4 sick days
-Bonus Potential: You set a list of goals to complete and are rewarded a bonus upon completion
-Medical and Dental benefits after 90 day probationary period
Responsibilities
What are YOU responsible for...
The Office Administrator is responsible for ensuring the smooth operation of the company's office and contributing to its growth. This role involves a wide range of responsibilities, including supervision, financial tasks, human resources, and customer service.
Key Responsibilities:
Administration:
-Supervising and coordinating with external service providers.
...
-Managing contracts for services like telephone, car fleet, internet, and office rent.
-Maintaining records and databases, handling correspondence, and procuring office equipment.
-Planning for and overseeing disaster and emergency procedures.
-Organizing travel arrangements and company events.
-Ensuring compliance with both headquarters' procedures and local laws.
Finance:
-Participating in bookkeeping, cost control, and preparing the BWA planning file with the Country Manager.
-Preparing for and attending meetings for KPI reporting.
-Approving invoices for payment and monitoring the dunning process for overdue payments.
-Coordinating with the headquarter's Finance & Compliance department on reporting, financial statements, and tax matters.
Human Resources (HR):
-Handling recruiting and registration of new employees.
-Supervising administrative staff and dividing responsibilities.
-Managing payroll information, absence, and vacation lists.
-Updating and implementing the employee handbook.
Customer Service (CS):
-Acting as the primary customer service contact during the company's startup phase or if they are the only person in the office.
-Supervising the customer service team and monitoring their processes if a team exists.
-Handling quoting, order entry, processing, and invoicing.
-Managing inventory and ensuring the "first in first out" principle is applied.
-Responsible for quality management and returns.
The Office Administrator reports to the Country Manager and cooperates with the Head of Sales and the Finance & Compliance team at the headquarters
Qualifications
What do YOU bring to the table...
-Minimum 2 years of experience working in an office coordinator position where they are responsible for multiple department type tasks (HR, Finance, Shipping & Receiving)
-Experience and comfortable with financial analysis interpreting financial data, and performing accounts receivable tasks
-Experience with various computer programs and softwares for documenting and storing data (Sage 50 Quantum preferred)
-Strong communication skills and ability to communicate effectively with various departments and entities of the company both locally and internationally
-Able to and comfortable with working in an environment with low number of staff/working alone at the office
-Strong sense of ownership over office and operations; who takes initiative with a solution-oriented mindset
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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