Are you a polished professional with a talent for seamless office operations? Do you pride yourself on being the friendly, proactive face of a workplace? If you thrive in a collaborative environment and love keeping things running like clockwork, we want to meet you!
...
Our client is seeking a dedicated Office Coordinator to join their team in downtown Toronto. This is a high-visibility, 12-month assignment where you will act as the backbone of the office - supporting everything from high-level reception and meeting logistics to social committee events and new hire orientations.
Ready to bring your administrative expertise to a dynamic corporate environment? This is your chance to shine!
The Ideal Candidate:
A Natural Host: You are the first point of contact for clients and visitors, ensuring everyone feels welcomed and supported from the moment they walk in.
Tech-Savvy & Organized: You are proficient with Outlook for complex scheduling and comfortable assisting with digital filing, document preparation, and IT coordination.
Proactive Problem Solver: Whether it’s restocking supplies, prepping a boardroom for a high-stakes meeting, or submitting maintenance requests, you stay one step ahead.
Versatile Collaborator: You’re happy to roll up your sleeves—assisting with fundraising initiatives like the United Way, planning office events, and supporting workplace safety.
Quick Facts:
Role: Office Coordinator (5 days per week, fully onsite).
Location: Downtown Toronto.
Hours: 9:00 am – 5:00 pm.
Requirements: Previous experience in reception or office coordination and a professional, "Business Professional" demeanor.
If you are ready to jump into this multi-faceted role and make an immediate impact, please apply directly to this post!
Advantages
-Pay Rate: $25/hour
-8:30am to 5 pm (one-hour break)
-In-person office location with play area and great amenities
-Downtown Toronto
Responsibilities
Reception & Office Support
● Provide backup reception coverage as required (e.g., breaks, vacations), in coordination with the Office Manager.
● Assist with maintaining a clean, organized reception area, kitchens, meeting rooms, and common spaces.
● Support ordering, restocking, and organization of office and kitchen supplies.
● Assist with meeting coordination, including Outlook scheduling, catering support, and room setup.
● Provide general administrative assistance as needed (printing, binding, scanning, and organizing documents).
Office Management Support
● Provide backup support to the Office Manager as required.
● Assist with maintaining and updating office management documentation and shared drive files.
● Scan and document invoices and assist with approvals in the absence of the Office Manager.
Meetings, Events & Administrative Assistance
● Support the Reception team with meeting preparation, room setup, and materials.
● Assist with food and beverage setup and clean-up for meetings and internal events.
● Provide ad hoc administrative support to team members to support daily office operations.
Client, Visitor & New Hire Support
● Welcome and assist clients, visitors, and new hires, including escorting them to meeting rooms as needed.
● Coordinate with IT to support new hire workstation setup.
● Assist with new hire orientation activities, including office tours and sharing general office information.
Mail, Courier & Office Maintenance Support
● Assist Reception with sorting and distributing incoming mail and couriers and preparing outgoing mail.
● Submit office maintenance requests and report equipment or facility issues as needed.
Events, Fundraising & Communication Support
● Assist with United Way and other fundraising initiatives, including basic tracking of donations with the Reception team.
● Support internal office communications and event logistics (emails, invitations, attendance tracking).
● Assist the Social Committee with planning and executing office events.
Workplace Safety
● Attend required JHSC and Fire Safety training and maintain first aid certification.
● Assist with communicating safety updates and supporting workplace safety initiatives.
Qualifications
-Previous reception experience
-Excellent written and verbal communication skills
-Excellent time management and organizational skills
-Ability to multi-task; flexible and adaptable to change
-Proficient knowledge of MS Office and other office software
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
Are you a polished professional with a talent for seamless office operations? Do you pride yourself on being the friendly, proactive face of a workplace? If you thrive in a collaborative environment and love keeping things running like clockwork, we want to meet you!
Our client is seeking a dedicated Office Coordinator to join their team in downtown Toronto. This is a high-visibility, 12-month assignment where you will act as the backbone of the office - supporting everything from high-level reception and meeting logistics to social committee events and new hire orientations.
Ready to bring your administrative expertise to a dynamic corporate environment? This is your chance to shine!
The Ideal Candidate:
A Natural Host: You are the first point of contact for clients and visitors, ensuring everyone feels welcomed and supported from the moment they walk in.
Tech-Savvy & Organized: You are proficient with Outlook for complex scheduling and comfortable assisting with digital filing, document preparation, and IT coordination.
Proactive Problem Solver: Whether it’s restocking supplies, prepping a boardroom for a high-stakes meeting, or submitting maintenance requests, you stay one step ahead.
...
Versatile Collaborator: You’re happy to roll up your sleeves—assisting with fundraising initiatives like the United Way, planning office events, and supporting workplace safety.
Quick Facts:
Role: Office Coordinator (5 days per week, fully onsite).
Location: Downtown Toronto.
Hours: 9:00 am – 5:00 pm.
Requirements: Previous experience in reception or office coordination and a professional, "Business Professional" demeanor.
If you are ready to jump into this multi-faceted role and make an immediate impact, please apply directly to this post!
Advantages
-Pay Rate: $25/hour
-8:30am to 5 pm (one-hour break)
-In-person office location with play area and great amenities
-Downtown Toronto
Responsibilities
Reception & Office Support
● Provide backup reception coverage as required (e.g., breaks, vacations), in coordination with the Office Manager.
● Assist with maintaining a clean, organized reception area, kitchens, meeting rooms, and common spaces.
● Support ordering, restocking, and organization of office and kitchen supplies.
● Assist with meeting coordination, including Outlook scheduling, catering support, and room setup.
● Provide general administrative assistance as needed (printing, binding, scanning, and organizing documents).
Office Management Support
● Provide backup support to the Office Manager as required.
● Assist with maintaining and updating office management documentation and shared drive files.
● Scan and document invoices and assist with approvals in the absence of the Office Manager.
Meetings, Events & Administrative Assistance
● Support the Reception team with meeting preparation, room setup, and materials.
● Assist with food and beverage setup and clean-up for meetings and internal events.
● Provide ad hoc administrative support to team members to support daily office operations.
Client, Visitor & New Hire Support
● Welcome and assist clients, visitors, and new hires, including escorting them to meeting rooms as needed.
● Coordinate with IT to support new hire workstation setup.
● Assist with new hire orientation activities, including office tours and sharing general office information.
Mail, Courier & Office Maintenance Support
● Assist Reception with sorting and distributing incoming mail and couriers and preparing outgoing mail.
● Submit office maintenance requests and report equipment or facility issues as needed.
Events, Fundraising & Communication Support
● Assist with United Way and other fundraising initiatives, including basic tracking of donations with the Reception team.
● Support internal office communications and event logistics (emails, invitations, attendance tracking).
● Assist the Social Committee with planning and executing office events.
Workplace Safety
● Attend required JHSC and Fire Safety training and maintain first aid certification.
● Assist with communicating safety updates and supporting workplace safety initiatives.
Qualifications
-Previous reception experience
-Excellent written and verbal communication skills
-Excellent time management and organizational skills
-Ability to multi-task; flexible and adaptable to change
-Proficient knowledge of MS Office and other office software
Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
