Office Manager

The Role
We are seeking a hands-on, highly organized, and tech-savvy Office Manager to oversee the smooth day-to-day functioning of our Montreal office. In this role, you will wear multiple hats: managing the office space, providing vital support to full-cycle payroll, and assisting with HR administration and recruitment.

Reporting directly to the Chief Financial Officer (CFO), you will be the backbone of our daily operations. This role is perfect for a resourceful, meticulous individual who enjoys creating structure, helping others, and keeping administrative engines running smoothly.

Advantages
Permanent position
Montreal
65k-75k / per year
3 weeks vacations
Competitive benefits after 3 months
9 to 5 pm Monday to Friday , 35 hrs/week
100 % on site
Great team
Beautiful office
Parking available

Responsibilities
Key Responsibilities
Office & Operations Management
Oversee daily office operations, including reception, facilities, supplies, and vendor coordination.
Coordinate travel arrangements, meetings, company events, and employee engagement activities.
Assist with invoicing, expense tracking, purchase orders, and general administrative accounting support.
Support health and safety compliance and manage general administrative special projects as required.
Payroll & HR Support
Provide support to process full-cycle payroll using Ceridian Powerpay, ensuring accuracy, timeliness, and proper record-keeping.
Serve as the primary point of contact for employees regarding office, administrative, payroll, and HR questions.
Coordinate recruitment activities, manage scheduling, and support the onboarding/offboarding processes.
Maintain highly confidential employee files, contracts, HR/payroll records, and expense trackers.
Assist with HR administration, including employee status changes, employment verification letters, and benefits coordination.

Qualifications
Similar experience in office administration, payroll administration, HR coordination, or a similar blended role.
The position requires a very advanced level of english very little french, all their operations with clients outiside of Quebec and Canada, all communication 90 % of the time will be done in English.
Tech-Savvy & Innovative: Highly comfortable with Microsoft Office (Outlook, Excel, Teams) and modern office technology; someone who naturally looks for smarter, more efficient ways to get things done.
Payroll & HR Knowledge: A solid foundational understanding of payroll rules, employment standards, deductions, taxable benefits, and vacation/sick time tracking.
Meticulous & Organized: Exceptional coordination skills, sharp attention to detail, and a proven ability to manage multiple priorities seamlessly.
Soft Skills: Highly resourceful, proactive, service-oriented, and capable of handling sensitive, confidential information with absolute discretion.

Summary
If you are interested in this position and would like to contribute to the success of your future employer as well as your own, we encourage you to apply by sending your resume to:

maria.gaglione@randstad.ca
elise.belzile@randstad.ca

or contact us at 514.332.1055 (Maria or Elise)

Good to know you !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.