Calling all Administrative Assistants!
We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support our team. The ideal candidate will be a proactive, reliable professional capable of managing a wide range of administrative tasks with a high degree of accuracy and a positive attitude.
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Pay Rate: $22/hr
Location: Mississauga, ON
Job Type: Contract with potential to become permanent
Industry: Distribution
Advantages
- $22/hr wages
- Regular Office Hours, Monday to Friday
- 7:00AM - 3:30PM shift
- Contract with the potential to become permanent for the right fit
Responsibilities
- Invoicing and Financial Administration: Administer all aspects of invoicing, including processing terminal invoices, verifying values, and issuing purchase order (PO) numbers to prevent overcharging. Enter all invoice information into the imaging system and follow up on payables with the internal accounts receivable (AR) team to ensure timely payment.
- Driver Payroll Management: Use a fully automated payroll system to manage payroll for all city drivers. This includes processing payroll corrections, answering driver questions, and issuing back payments via EFT system or on paycheques.
- Health and Safety Support: Handle clerical duties for health and safety meetings, including taking notes and ensuring all forms are updated with the latest health and safety details. Complete monthly fire alarm tests and serve as the first point of contact for these tests.
- Filing and Records Management: Process and organize employee files, including doctor's notes and sick notes. Print copies of files and ensure they are placed with the correct employee records.
- Building Maintenance Administration: Perform administrative duties related to building repairs, including booking repairs and calling contacts for plumbing and HVAC maintenance.
- Ad Hoc Administrative Tasks: Complete and file KPI productivity reports, provide backup support to the payroll coordinator, and assist with other administrative duties as assigned.
Qualifications
- 3-5 years of experience in an administrative or operations support role
- MS Office, familiar with Google- email / g-docs
- Strong communication skills, with the ability to handle a variety of inquiries from drivers and internal teams.
- Familiarity with AS 400 preferred
- Accurate and efficient administration skills and strong attention to detail.
- Confidentiality, punctuality, good interpersonal and communication skills
- Ability to work independently with little supervision
- Ability to work with people at all levels in the organization
Summary
If you are interested in the position, please apply online with a copy of your resume. We thank all interested candidates in advance, but only successful candidates will be contacted
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Calling all Administrative Assistants!
We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support our team. The ideal candidate will be a proactive, reliable professional capable of managing a wide range of administrative tasks with a high degree of accuracy and a positive attitude.
Pay Rate: $22/hr
Location: Mississauga, ON
Job Type: Contract with potential to become permanent
Industry: Distribution
Advantages
- $22/hr wages
- Regular Office Hours, Monday to Friday
- 7:00AM - 3:30PM shift
- Contract with the potential to become permanent for the right fit
Responsibilities
- Invoicing and Financial Administration: Administer all aspects of invoicing, including processing terminal invoices, verifying values, and issuing purchase order (PO) numbers to prevent overcharging. Enter all invoice information into the imaging system and follow up on payables with the internal accounts receivable (AR) team to ensure timely payment.
- Driver Payroll Management: Use a fully automated payroll system to manage payroll for all city drivers. This includes processing payroll corrections, answering driver questions, and issuing back payments via EFT system or on paycheques.
...
- Health and Safety Support: Handle clerical duties for health and safety meetings, including taking notes and ensuring all forms are updated with the latest health and safety details. Complete monthly fire alarm tests and serve as the first point of contact for these tests.
- Filing and Records Management: Process and organize employee files, including doctor's notes and sick notes. Print copies of files and ensure they are placed with the correct employee records.
- Building Maintenance Administration: Perform administrative duties related to building repairs, including booking repairs and calling contacts for plumbing and HVAC maintenance.
- Ad Hoc Administrative Tasks: Complete and file KPI productivity reports, provide backup support to the payroll coordinator, and assist with other administrative duties as assigned.
Qualifications
- 3-5 years of experience in an administrative or operations support role
- MS Office, familiar with Google- email / g-docs
- Strong communication skills, with the ability to handle a variety of inquiries from drivers and internal teams.
- Familiarity with AS 400 preferred
- Accurate and efficient administration skills and strong attention to detail.
- Confidentiality, punctuality, good interpersonal and communication skills
- Ability to work independently with little supervision
- Ability to work with people at all levels in the organization
Summary
If you are interested in the position, please apply online with a copy of your resume. We thank all interested candidates in advance, but only successful candidates will be contacted
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
