Payroll Specialist

The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards.

Your Responsibilities
Payroll Processing
 Prepare and process end-to-end payroll cycles (weekly, bi-weekly, and semi-monthly) for assigned employee groups, accurately and timely.
 Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments.
 Ensure payroll deadlines are met, and calculations are accurate.
 Audit timesheets and resolve discrepancies before payroll submission.

Employee Changes
 Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates.
 Maintain accurate employee payroll records in compliance with organizational policies and legal requirements.
 Coordinate with HR to ensure employee data is consistent across systems.

Issue Resolution & Support
 Respond to standard payroll-related inquiries from divisional HR teams via internal ticketing program
 Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits.
 Escalate complex or unresolved issues to senior payroll specialists, payroll leads/supervisors.

Compliance & Documentation
 Ensure payroll processes follow relevant federal/provincial/state laws and company policies.
 Complete payroll audits and year-end tax reporting (e.g., T4s, W-2s).
 Support reconciliation of payroll accounts and remittances to third parties.

Qualifications
 2–5 years of experience processing Canadian and/or US payroll.
 Strong working knowledge of payroll fundamentals, legislation, and statutory deductions.
 Experience with HRIS or payroll systems is an asset.
 PCP certification or FPC in progress or completed is preferred.
 Basic understanding of accounting and payroll reconciliation processes.

Skills & Competencies
 High attention to detail with a strong commitment to accuracy and compliance.
 Excellent organizational and time-management skills to meet strict deadlines.
 Strong communication and interpersonal skills.
 Ability to handle sensitive and confidential information with discretion.
 Proficiency in Microsoft Excel and general comfort with data entry and audit tasks.



Advantages
Hybrid - Monday, Tuesday mandatory in office. 3rd day candidate can choose which day
Salary plus 5% bonus
3 weeks vacation
Lots of other perks to be discussed upon hiring - summer days, etc

Responsibilities
Your Responsibilities
Payroll Processing
 Prepare and process end-to-end payroll cycles (weekly, bi-weekly, and semi-monthly) for assigned employee groups, accurately and timely.
 Review and enter payroll inputs, including hours worked, leaves, deductions, and earnings adjustments.
 Ensure payroll deadlines are met, and calculations are accurate.
 Audit timesheets and resolve discrepancies before payroll submission.

Employee Changes
 Process employee lifecycle transactions in the payroll system including hires, terminations, promotions, and compensation updates.
 Maintain accurate employee payroll records in compliance with organizational policies and legal requirements.
 Coordinate with HR to ensure employee data is consistent across systems.

Issue Resolution & Support
 Respond to standard payroll-related inquiries from divisional HR teams via internal ticketing program
 Troubleshoot and resolve routine payroll issues related to pay, tax withholdings, deductions, and benefits.
 Escalate complex or unresolved issues to senior payroll specialists, payroll leads/supervisors.

Compliance & Documentation
 Ensure payroll processes follow relevant federal/provincial/state laws and company policies.
 Complete payroll audits and year-end tax reporting (e.g., T4s, W-2s).
 Support reconciliation of payroll accounts and remittances to third parties.

Qualifications
Qualifications
 2–5 years of experience processing Canadian and/or US payroll.
 Strong working knowledge of payroll fundamentals, legislation, and statutory deductions.
 Experience with HRIS or payroll systems is an asset.
 PCP certification or FPC in progress or completed is preferred.
 Basic understanding of accounting and payroll reconciliation processes.

Skills & Competencies
 High attention to detail with a strong commitment to accuracy and compliance.
 Excellent organizational and time-management skills to meet strict deadlines.
 Strong communication and interpersonal skills.
 Ability to handle sensitive and confidential information with discretion.
 Proficiency in Microsoft Excel and general comfort with data entry and audit tasks.

Summary
The Payroll Specialist plays an essential role in the accurate and timely processing of Canadian and/or US payrolls. This position is responsible for managing regular payroll cycles, processing employee changes such as hires and terminations, and resolving routine payroll issues. Working closely with HR and Finance, this role ensures that payroll operations run smoothly and in compliance with all relevant legislation and internal standards.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.