Project Buyer

As a Project Buyer, you will be responsible for managing the end-to-end transactional procurement process, encompassing RFX activities as well as the full Purchase Requisition (PR) and Purchase Order (PO) lifecycle. You will proactively expedite and follow up on orders to ensure on-time delivery in alignment with internal priorities and quality standards, and in accordance with established terms and conditions.

Your role will be instrumental in driving continuous improvement in supplier performance and optimizing commodity costs. You will collaborate closely with project management teams and senior leadership to achieve key business objectives, and will take full ownership of all sourcing activities related to part management.

This position requires a solid foundation of procurement skills, along with a thorough knowledge of purchasing and sourcing principles. You will be accountable for the effective and timely execution of procurement activities, ensuring an uninterrupted flow of goods and services essential to organizational success.

Advantages
Location Ottawa - ( HM would be open for candidate in Victoria too)

This role is Hybrid, 3 days in office, 2 days work from home.

Schedule: Core hours are 9:00am–3pm

Interview - 1 interview via Team ( Panel)

Clearance Requirement: Secret, CGP, or Trade clearance to start but must be eligible to obtain NATO- Secret

Duration 9 months - This position can be extended or become permanent

Responsibilities
Essential Functions / Key Areas of Responsibility

Primary Duties & Responsibilities

Negotiation & Sourcing

Manage RFx activities and carry out local negotiations within delegated thresholds, ensuring best value for the organization.
Prepare regular purchasing reports and analyses to inform team strategy and support the setup of strategic offers.
Execution & Fulfillment

Execute and own the fulfillment process from purchase requisition (PR) receipt through order creation, purchase order (PO) issuance, tracking, and invoice processing.
Ensure accuracy and completeness of orders regarding commodity codes, delivery locations, supplier details, and relevant notes.
Engage with suppliers to confirm PO receipt and secure delivery commitments; follow up and expedite as necessary to ensure timely delivery.
Manage and resolve medium- and high-level procurement problems or disputes, escalating issues per guidelines.
Stakeholder Communication & Coordination

Meet weekly with internal project teams to review procurement priorities and provide updates on status of open orders.
Coordinate PR priorities with project planning and industry requirements to align with business needs.
Maintain strong working relationships with suppliers, as well as other tactical buyers, and support collaboration within the wider procurement team.
Support the implementation of improved SAP or other system functionalities to enhance purchasing efficiencies.
Compliance & Best Practices

Ensure all procurement activities align with company, ISO series quality standards, and defense regulatory requirements as applicable.
Maintain an ethical approach in all procurement tasks, in line with Thales policies.
Identify and report medium- and high-level procurement issues to Supply Chain Manager, Category Buyers/Managers as directed.
Support efforts to monitor and improve departmental KPIs, following best practices established within the organization.
General Support

Support all relevant department activities as required to meet team goals and objectives.
Familiarize oneself with and consistently apply company procurement policies and procedures.

Qualifications
The candidate must meet all the following criteria:

a) possess a university degree in any field and possess a minimum of 1 year of demonstrated experience in a procurement and finance related activity within the last 5 years; or possess a diploma from a recognized college program in procurement, finance, economics, commerce, accounting or materiel management and possess a minimum of 18 months of demonstrated experience in a procurement and finance related activity within the last 6 years; and

b) possess a minimum of 1 year of demonstrated experience in a procurement and finance related activity in the federal government, either as a civilian or military Crown employee or as contractor personnel through extensive experience dealing with the federal government.

Minimum 3 years of relevant experience performing similar activities within a supply chain environment;
Experience and ability to understand contract terms & conditions;
Previous experience using of SAP or other Enterprise Resource Planning (ERP) system;
· Able to prioritize tasks while meeting deadlines in high-pressure environment;

· Knowledge of Export regulations an asset;

· Open minded and able to listen, share ideas while bringing added value / capturing innovation;

· Excellent communication and people skills;

· Knowledge of Industrial Technical Benefits, Canadian Content Value an asset; and

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR.

Preferred Qualifications

• Purchasing or Financial Certification and/or 5 years of applicable experience; and

• Previous experience in the Defense Industry;

Deliverables:

We have two open Project Buyer positions and are looking for candidates with experience in either of the following profiles:

Service & Material Buyer (End-to-End): Manages both material and service procurement. Handles service quoting, and works closely with change and service engineers.

Material (Transactional) Buyer: Focuses on high-volume, transactional material buying. Primarily manages repeat orders and uses SAP (training offered if needed).

For both roles:

Must have at least 1 year of procurement or finance experience within the federal government (civilian, military, or as a contractor)—please ensure this is clear on the resume.

At least 3 years’ experience in a supply chain/procurement role.

Purchasing background and understanding of supplier process changes required.

Experience with SAP or other ERP systems (can be trained on SAP if they have similar system experience).

Must be able to work under pressure and prioritize tasks.

Soft skills are crucial: looking for confident, team players who are self-starters, open-minded, and engaging.

Must be eligible for Canadian NATO Secret clearance and meet Controlled Goods/ITAR requirements.

Summary
You can apply to this posting with your resume or email me directly at leslie.walker@randstad.ca

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.