Our client, in Real Estate Management, is looking for a self-motivated, tech-savvy, problem-solving individual to join their team as a Junior Project Coordinator in their Toronto, ON, office.
You will be part of a collaborative team with the same goal: to perform to the highest standards.
This position is a 3-6 month contract with a high chance of being extended,
...
If you would be an excellent fit for this Project Coordinator role, apply now!
Advantages
- Monday to Friday 8:30 am - 5:00 pm
- TTC accessible
- Start as soon as possible
- chance to network and build a professional profile with a well-known company
- High chance of becoming a permanent opportunity
Responsibilities
- email correspondence and follow-ups with clients
- attend meetings to give and receive updates on current projects
- work with internal staff in other departments when needed
- complete invoices using templates - heavy Excel usage for this
- scanning, filing, and other clerical duties
- data entry in templates, including contracts
- traveling to other locations (TTC accessible) to perform related tasks such as taking photos or meeting with contractors
-read/be familiar with Building Tenant and Construction Manuals - bring to the attention of Property Management & Construction Management team any discrepancies or "old" information to be updated. This relates to role in reviewing Work Permits for compliance.
-review and process Work Permits for contractors
-attend deficiency walk throughs and proactively follow up with Contractor for photo documentation and updated deficiency list at end of the week.
-take ownership of closeout phase by cross referencing documents submitted are complete as per the companies Closeout Checklist
Save project documents into Teams project folders and rename to follow GWLRA naming guidelines
Take ownership of project start up requirements by cross referencing documents submitted are complete as per GWLRA Startup checklist.
Confirm Certificates of Insurance (COI) correctly identified insured and additionally insured as per property. Note expropriation date on PDF saved name
Assist Construction team with scheduling meeting invites
Assist Construction team with scanning and saving project documents
Assist Construction team by requesting CAD and PDF as-builts from Archidata site
Assist Construction team with review of invoices, coordination of inputs into Yardi/Construction Manager as directed
Qualifications
- 2-3 years of admin or relevant experience
- strong in Microsoft Office suite, specifically Excel
- tech savvy and has a strong understanding of computers
- Construction or property management background is an asset
- knowledge of Yardi software is an asset
- excellent written and verbal skills
- attention to detail
-ability to work independently
Summary
Are you ready to gain and show off your experience as a Project Coordinator? If so, apply NOW through the Randstad site!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client, in Real Estate Management, is looking for a self-motivated, tech-savvy, problem-solving individual to join their team as a Junior Project Coordinator in their Toronto, ON, office.
You will be part of a collaborative team with the same goal: to perform to the highest standards.
This position is a 3-6 month contract with a high chance of being extended,
If you would be an excellent fit for this Project Coordinator role, apply now!
Advantages
- Monday to Friday 8:30 am - 5:00 pm
- TTC accessible
- Start as soon as possible
- chance to network and build a professional profile with a well-known company
- High chance of becoming a permanent opportunity
Responsibilities
- email correspondence and follow-ups with clients
- attend meetings to give and receive updates on current projects
- work with internal staff in other departments when needed
- complete invoices using templates - heavy Excel usage for this
- scanning, filing, and other clerical duties
- data entry in templates, including contracts
- traveling to other locations (TTC accessible) to perform related tasks such as taking photos or meeting with contractors
...
-read/be familiar with Building Tenant and Construction Manuals - bring to the attention of Property Management & Construction Management team any discrepancies or "old" information to be updated. This relates to role in reviewing Work Permits for compliance.
-review and process Work Permits for contractors
-attend deficiency walk throughs and proactively follow up with Contractor for photo documentation and updated deficiency list at end of the week.
-take ownership of closeout phase by cross referencing documents submitted are complete as per the companies Closeout Checklist
Save project documents into Teams project folders and rename to follow GWLRA naming guidelines
Take ownership of project start up requirements by cross referencing documents submitted are complete as per GWLRA Startup checklist.
Confirm Certificates of Insurance (COI) correctly identified insured and additionally insured as per property. Note expropriation date on PDF saved name
Assist Construction team with scheduling meeting invites
Assist Construction team with scanning and saving project documents
Assist Construction team by requesting CAD and PDF as-builts from Archidata site
Assist Construction team with review of invoices, coordination of inputs into Yardi/Construction Manager as directed
Qualifications
- 2-3 years of admin or relevant experience
- strong in Microsoft Office suite, specifically Excel
- tech savvy and has a strong understanding of computers
- Construction or property management background is an asset
- knowledge of Yardi software is an asset
- excellent written and verbal skills
- attention to detail
-ability to work independently
Summary
Are you ready to gain and show off your experience as a Project Coordinator? If so, apply NOW through the Randstad site!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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