Receptionist

In this role, you will provide warm, high-touch front desk reception services, manage meeting room bookings to prevent room clashes, receive guests, and route incoming inquiries. Working closely with a collaborative team of 4 administrative professionals, your day-to-day will also involve general office care—such as managing mail and couriers, restocking kitchen snacks, maintaining coffee equipment, loading/unloading dishwashers, and supporting administrative tasks for HR, Finance, and Operations. If you are a proactive team player with excellent communication skills, strong attention to detail, and a "ready to help" attitude, apply today!

Advantages
-Competitive Hourly Pay: Earn $25.00/hour in a key public sector organization.
-Paid Holiday Closure: Paid by the client during the holiday office closure.
-Commuter Perks: Access to Uber for Business registration and bike-to-work programs for quick transportation to and from Union Station.
-Predictable Day Hours: 8:30 AM to 5:00 PM (37.5 hours per week) with paid overtime during occasional evening board meetings.
-Collaborative Atmosphere: Work alongside a supportive administrative and HR team in a vibrant setting.

Responsibilities
-Provide professional, in-office reception support five days per week
-Welcome visitors and staff, ensuring a positive and professional experience
-Answer, screen, and direct incoming phone calls and inquiries
-Respond to and route phone, email, and in–person inquiries to the appropriate departments or contacts
-Maintain visitor logs and notify staff of guest arrivals
-Receive, sort, and distribute incoming mail, packages, and courier deliveries
-Prepare and coordinate outgoing mail, courier shipments, and internal documents
-Perform general administrative duties, including data entry, filing, scanning, and photocopying
-Maintain a clean, organized, and welcoming reception area
-Monitor office and kitchen supplies and assist with inventory replenishment
-Ensure common areas, including the kitchen, remain clean, stocked, and well organized
-Liaise with vendors, couriers, and service providers to support daily office operations
-Coordinate maintenance and repair requests in collaboration with HR and facility management
-Address and escalate office-related concerns and requests in a timely and professional manner
-Provide administrative support to HR, Finance, and Operations teams as needed
-Assist with the coordination of staff events, meetings, and team-building activities
-Support additional office administration and operational tasks and assigned

Qualifications
-Any length of previous reception experience
-Excellent verbal and written communication skills, with the ability to provide exceptional customer service and act as professional first point of contact
-Strong interpersonal skills with the ability to build positive relationships and interact effectively with stakeholders, visitors, and colleagues
-Demonstrated professionalism, discretion, and sound judgement when handling inquiries, concerns, and confidential information
-Exceptional organizational skills with the ability to manage multiple priorities, maintain accurate schedules, and coordinate meeting room bookings
-Proven ability to multitask in a fast-paced environment while balancing reception, administrative, and communication responsibilities
-Proficiency with MS Office and the ability to learn and use office technology and equipment
-Strong problem solving skills and the ability to respond effectively to unexpected situations and changing priorities
-Flexible and adaptable, with a willingness to support a variety of administrative and reception-related tasks as needed


Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.