Order Processing Specialist - Laval

As an Order Processing Specialist, you will hold a strategic position at the heart of the information flow. This business administration role requires exemplary thoroughness to ensure that every piece of data entered into the system accurately reflects commercial agreements. The incumbent in the Order Processing Specialist position must demonstrate an analytical mind to process complex information and meet our clients' high standards for sales & marketing and customer relations. The precision of your administrative work will directly impact customer satisfaction and the organization's operational efficiency.

Bilingualism and Language Requirements:
This Order Processing Specialist position in Laval requires an expert level of English (bilingual). This requirement is essential as the job holder will communicate daily for information processing with suppliers located in the United States, outside of Quebec, who do not speak French. Proficiency in English is therefore necessary to validate order specifications, ensure administrative follow-up, and resolve any information discrepancies with these English-speaking partners.

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Advantages
Advantages
• Permanent position within a renowned distribution company in Laval
• Stimulating career in the field of business administration with significant responsibilities
• Comprehensive onboarding program and continuous training on information management tools
• Competitive salary accompanied by a full benefits package for you and your family
• Modern work environment promoting balance between professional and personal life
• Privileged access to the expertise of Randstad recruiters, leaders in business administration

Responsibilities
Responsibilities
• Manage the full administrative processing cycle of sales orders and purchase orders for the business administration department
• Enter, validate, and maintain the integrity of order data with surgical precision in the SAP system
• Ensure the administrative conversion of sales orders into purchase orders destined for international suppliers
• Coordinate product allocation and information distribution per container to ensure perfect inventory visibility
• Perform necessary administrative adjustments to order files (dates, quantities, product codes)
• Maintain constant and professional communication in English with U.S. suppliers to validate processing details
• Collaborate closely with the sales & marketing and customer relations teams to align order data with market needs
• Ensure rigorous follow-up on the execution of merchandise programs for assigned major accounts
• Monitor order reservation statuses to ensure system information matches factory reality
• Analyze open order reports to identify and correct administrative anomalies in the pipeline
• Proceed with the administrative closing of purchase orders and upload required legal and customs documentation
• Act as an expert on the EDI process to guarantee the accuracy of automated information exchanges
• Update retailers' administrative portals while scrupulously following compliance protocols

Qualifications
Skills
• Excellent organizational skills and demonstrated ability in document and administrative management
• Meticulous attention to detail and a constant commitment to the accuracy of processed information
• Ability to handle a high volume of data and multiple files simultaneously in a business administration environment
• Strong written and verbal communication skills to ensure exceptional customer and supplier relations
• Developed analytical mind capable of detecting entry errors or inconsistencies in purchase orders
• Adaptability to changing priorities and the ability to work under pressure to meet processing deadlines
• Professional autonomy coupled with a strong spirit of collaboration with internal departments (sales, finance, logistics)

Summary
Ready to boost your career? Apply today for this Order Processing Specialist position in Laval! At Randstad, our recruiters are passionate experts dedicated to connecting you with employers who value your business administration expertise.

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.