Administrative Assistant – 1 Year Maternity Leave Coverage

mprehensive on-site training, and a warm, collaborative environment where every team member is fully supported. Whether you are re-entering the workforce or eager to expand your skillset, this contract role presents an exciting opportunity to gain valuable experience in manufacturing & logistics operations with potential for long-term growth.

As an integral member of the team, the Administrative Assistant delivers essential daily support across front desk operations, dispatch communications, and warehouse documentation. Your core responsibilities will include welcoming visitors, answering calls, assisting with driver dispatch via two-way radio, uploading delivery documents (PODs), entering orders, and maintaining organized office records. Working in a dynamic manufacturing & logistics environment requires strong attention to detail, proactive communication, and a positive, team-focused attitude. The close-knit office and warehouse leadership team will guide you step-by-step, ensuring you feel confident and equipped to succeed in every aspect of the role.

Success in manufacturing & logistics relies on reliability, adaptability, and clear coordination. While this role begins as a 1-year maternity leave coverage, strong performers may unlock future career pathways as operational needs expand. If you thrive in a fast-paced setting and are ready to contribute to a collaborative manufacturing & logistics team, we encourage you to apply!

Advantages
• Flexible work schedule featuring an initial part-time setup (e.g., 4-hour shifts) with the opportunity to move to full-time hours as volume increases.
• Comprehensive, step-by-step training provided by an experienced and highly supportive business administration team.
• Potential for long-term career advancement within the company based on performance, skill set, and organizational growth.
• On-site parking availability and accessible transit routes in Calgary, AB.
• Casual, friendly workplace culture with accessible, approachable leadership.

Responsibilities
• Proficiency in business administration practices and basic office organization.
• Solid working knowledge of Microsoft Office applications, specifically Microsoft Outlook and Microsoft Excel.
• Excellent oral and written communication skills suitable for a high-volume, fast-paced environment.
• Strong attention to detail, time management, and problem-solving abilities.
• Adaptability to learn new transportation management software and warehouse communication tools quickly.
• Provide front desk coverage, greet visitors, answer phone inquiries, and assist dispatch using two-way radio systems.
• Perform core business administration tasks, including order entry, filing, document uploading, and processing proof of delivery (POD) records.
• Maintain clear and timely communication with truck drivers, office staff, warehouse managers, and external clients.
• Input and update operational records accurately using Microsoft Excel, Outlook, and specialized transportation software.
• Support daily administrative tasks and occasionally assist with light front-desk upkeep and routine office organization.

Qualifications
• High school diploma or equivalent secondary education required.
• Prior experience in an administrative support or receptionist role preferred.
• Demonstrated ability to operate computers, manage files, and learn specialized logistics software.
• Punctual, dependable, and possesses a positive, proactive attitude.
• Ability to work comfortably in a business casual environment interacting with transport drivers and warehouse staff.

Summary
Our recruiters are recognized experts in business administration talent solutions, dedicated to helping top talent connect with leading employers. Take the next step in your career by applying on our website today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.