Administrative Assistant - 57938

In this role, you will be the backbone of our day-to-day operations, ensuring that paperwork, documentation, and internal processes run seamlessly. This is a "back-office" focused position that offers a collaborative culture and direct exposure to the world of Private Wealth Management.
Location: North York (Yonge & Sheppard), Toronto, ON
Work Environment: Fully Onsite (5 days a week)
Duration: 1-Year Contract (Starting June 2026)
Pay Rate: $19.89
Hours: Monday – Friday, 8:30 AM – 5:00 PM.

Advantages
Collaborative Culture: Work within a tight-knit IA team (3 people) and management group (7 people) that values partnership.
Career Growth: Gain high-level exposure to banking operations and wealth management workflows.
Training: Comprehensive training period provided to ensure you are set up for success.
Convenient Location: Prime office location at 5140 Yonge Street with easy transit access.

Responsibilities
Documentation Management: Prepare, review, and process essential paperwork and financial forms for signing and mailing.
Operational Support: Handle daily administrative tasks including report generation, invoicing, and maintaining digital and physical files with 100% accuracy.
Advisor Support: Own and maintain calendar management for multiple advisors, proactively troubleshooting scheduling conflicts.
Team Collaboration: Assist with onboarding/offboarding activities and provide vacation coverage for other administrative colleagues.
Communication: Act as a central point of contact for internal team touchpoints, providing regular updates on project status and day-to-day activities.
Data Integrity: Maintain strict confidentiality while handling sensitive customer data and executive communications.

Qualifications
Experience: 1–2 years of professional administrative experience (Banking or Financial Services experience is a strong asset).
Education: High School Diploma or GED required.
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Soft Skills: * Unrivaled Attention to Detail: You catch the small errors that others miss.
Agility: Ability to pivot and reprioritize tasks in a fast-paced environment.
Communication: Strong written and verbal skills for internal coordination.
Organization: Proven ability to manage multiple competing priorities simultaneously.

Summary
Ready to start your journey in Wealth Management? If you are interested in the administrative assistant position Apply today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.