Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Coordinator - Budgets and Invoicing position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment.
...
Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations.
If you are looking for a role where your coordination, communication, attention to detail and administrative management skills will make a real difference, we want to meet you!
Advantages
- A hybrid work model (maximum 3 days in the office) with a flexible schedule
- Competitive salary and annual bonus of up to 8%
- Permanent, full-time role, 35 hours/week, in downtown Montreal
- Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, paid for by company
- 3 weeks paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
Responsibilities
-Work closely with other coordinators on the team to ensure alignment and consistency in procurement and financial processes
-Offer support to fellow coordinators on related tasks as needed
-Collaborate with cross-functional teams to support project coordination and logistics
-Track expenses and monitor budget utilization to identify variances
-Collaborate closely with Finance to ensure alignment and accuracy
-Provide budget reports as needed
-Invoice Tracking and Financial Coordination
-Receive, verify, track and process vendor invoices for payment
-Create, process, and monitor purchase orders for goods and services
-Collaborate with internal stakeholders to validate procurement needs and timelines
-Serve as the primary point of contact between HR and the procurement department
-Coordinate contract-related activities and ensure alignment with procurement guidelines
-Assist in planning Requests for Proposals (RFP) by collaborating with internal stakeholders
Qualifications
-Post-secondary studies in business administration, or a related field
-2 to 5 years of experience in coordination, administrative support, or financial operations support
-Excellent organizational, proactivity and time management skills
-Strong communication and stakeholder management skills
-Excellent proficiency in Microsoft Excel
-Experience with invoice processing and PO systems
-Experience with the Concur platform and familiarity with procurement and contract management guidelines
-Excellent oral and written communication skills, in both French and English
-Discretion, diplomacy, and a high sense of professionalism
-Demonstrated ability to work independently in a fast paced environment and adapt quickly to changing priorities
Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position?
Email us anytime at tamara.cobrin@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Coordinator - Budgets and Invoicing position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment.
Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations.
If you are looking for a role where your coordination, communication, attention to detail and administrative management skills will make a real difference, we want to meet you!
Advantages
- A hybrid work model (maximum 3 days in the office) with a flexible schedule
- Competitive salary and annual bonus of up to 8%
- Permanent, full-time role, 35 hours/week, in downtown Montreal
- Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, paid for by company
...
- 3 weeks paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
Responsibilities
-Work closely with other coordinators on the team to ensure alignment and consistency in procurement and financial processes
-Offer support to fellow coordinators on related tasks as needed
-Collaborate with cross-functional teams to support project coordination and logistics
-Track expenses and monitor budget utilization to identify variances
-Collaborate closely with Finance to ensure alignment and accuracy
-Provide budget reports as needed
-Invoice Tracking and Financial Coordination
-Receive, verify, track and process vendor invoices for payment
-Create, process, and monitor purchase orders for goods and services
-Collaborate with internal stakeholders to validate procurement needs and timelines
-Serve as the primary point of contact between HR and the procurement department
-Coordinate contract-related activities and ensure alignment with procurement guidelines
-Assist in planning Requests for Proposals (RFP) by collaborating with internal stakeholders
Qualifications
-Post-secondary studies in business administration, or a related field
-2 to 5 years of experience in coordination, administrative support, or financial operations support
-Excellent organizational, proactivity and time management skills
-Strong communication and stakeholder management skills
-Excellent proficiency in Microsoft Excel
-Experience with invoice processing and PO systems
-Experience with the Concur platform and familiarity with procurement and contract management guidelines
-Excellent oral and written communication skills, in both French and English
-Discretion, diplomacy, and a high sense of professionalism
-Demonstrated ability to work independently in a fast paced environment and adapt quickly to changing priorities
Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position?
Email us anytime at tamara.cobrin@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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