Administrative Coordinator

Advantages
Start: October 8th, 2026
Duration: October 8-19 2026
Hours: Monday-Friday, 9AM-5PM, office is closed on Thanksgiving
Pay: $21/hour

Responsibilities
Foster a positive, welcoming atmosphere by greeting and assisting visitors warmly, ensuring
they feel valued and supported.
Serve as the first point of contact for all incoming inquiries, ensuring efficient routing and timely
follow-up for both internal and external communications.
Redirect calls as appropriate and take accurate messages when required.
Calmly and professionally address and de-escalate situations involving irate residents,
demonstrating empathy and problem-solving skills.
Welcome and direct visitors to the appropriate team members or meeting rooms.
Maintain the reception area to a high standard, ensuring it is always tidy, organized, and visually
appealing for both visitors and team members.
Distribute incoming mail and ensure proper postage for outgoing mail.
Prepare and type various documents, including correspondence, lists, and fax cover sheets,
purging labels as needed.
Prepare, track, and coordinate all courier deliveries.
Monitor and replenish office and lunchroom supplies, submit orders as needed.
New employee onboarding
o Name plate
Check all Xerox print/copy/fax stations periodically throughout the day; distribute faxes,
replenish supplies (paper) as needed
Monitor general neatness of meeting rooms and tidy up as needed.


Qualifications
3 to 5 years’ experience in a receptionist position within the service industry.
Preference: experience in Property Management environment.
Skills and abilities
Support our values: Honesty, Integrity, Respect, Trust
Excellent customer service skills
Excellent communication skills.
Strong multitasking and organization skills
Problem solving skills.
Precise with attention for detail.
Independent worker, good ability to work with minimal supervision.
Personable, service oriented
Stress tolerance works well under pressure.
Standard keyboarding and computer skills, ability to use Excel and Word.
Motivated to learn more and grow within the position.


Summary
If this seems like the perfect fit for you, apply today! Only those who meet the requirements will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.