The incumbent will be responsible for providing efficient and high-quality administrative support to the VP of Business Development and, to a lesser extent, support for any in-person meetings. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment
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Job title: Bilingual Executive Assistant – VP of Business Development
Hybrid (1 day a week in office)
Contract- 14 Months – Maternity leave
Location: Montreal, Qc
Advantages
Duration: 14 Months – Maternity leave
Location: Montreal, QC
Hybrid (4 days onsite, 1 day remote)
Competitive salary
Responsibilities
•Manages all aspects of the VP’s calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
•Manages all travel arrangements.
•With frequent travel involved, the EA will need to take ownership of travel coordination and proactively support and make decisions on behalf of the manager as needed.
•Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
•Willing to step in and support day-to-day operational needs such as ordering meals, booking meeting rooms, and coordinating logistics.
•Actively collaborates with other Executive Assistants through Teams chats to ensure alignment and seamless support
•Demonstrates strong people management and coordination skills while supporting leaders and cross-functional teams
•Monitors VP’s emails and manages those that request time for meetings.
•Proactively anticipates the needs of the VP in a dynamic and fast paced environment
•Assists in the preparation (including reviewing French version) and distribution of internal and external communications
•May support events and perform other administrative duties as required
Qualifications
•A minimum of 8 years’ experience working as an Executive Assistant supporting senior leaders
•Demonstrates strategic thinking and “out-of-the-box” problem-solving to support leader effectiveness.
•Ability to seamlessly manage and “own” the executive’s calendar, prioritizing meetings, resolving conflicts, and ensuring optimal time management
•Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
•Ability to handle highly confidential and sensitive information with integrity and discretion
•Exceptional interpersonal skills, with the ability to build strong relationships and collaborate effectively across teams, while also working independently
•Strong organizational and time management skills, with the ability to manage competing priorities effectively
• Bilingualism: Full professional fluency in both French and English is mandatory, as you will regularly communicate with clients and stakeholders outside of Quebec.
Summary
Are you a professional who thrives at in a workplace that values efficiency, proactive problem-solving, and stakeholder engagement. Ready to take the next step in your facilities career? We want to hear from you!
All resumes received will be reviewed equally. Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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The incumbent will be responsible for providing efficient and high-quality administrative support to the VP of Business Development and, to a lesser extent, support for any in-person meetings. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment
Job title: Bilingual Executive Assistant – VP of Business Development
Hybrid (1 day a week in office)
Contract- 14 Months – Maternity leave
Location: Montreal, Qc
Advantages
Duration: 14 Months – Maternity leave
Location: Montreal, QC
Hybrid (4 days onsite, 1 day remote)
Competitive salary
Responsibilities
•Manages all aspects of the VP’s calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
•Manages all travel arrangements.
•With frequent travel involved, the EA will need to take ownership of travel coordination and proactively support and make decisions on behalf of the manager as needed.
...
•Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
•Willing to step in and support day-to-day operational needs such as ordering meals, booking meeting rooms, and coordinating logistics.
•Actively collaborates with other Executive Assistants through Teams chats to ensure alignment and seamless support
•Demonstrates strong people management and coordination skills while supporting leaders and cross-functional teams
•Monitors VP’s emails and manages those that request time for meetings.
•Proactively anticipates the needs of the VP in a dynamic and fast paced environment
•Assists in the preparation (including reviewing French version) and distribution of internal and external communications
•May support events and perform other administrative duties as required
Qualifications
•A minimum of 8 years’ experience working as an Executive Assistant supporting senior leaders
•Demonstrates strategic thinking and “out-of-the-box” problem-solving to support leader effectiveness.
•Ability to seamlessly manage and “own” the executive’s calendar, prioritizing meetings, resolving conflicts, and ensuring optimal time management
•Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
•Ability to handle highly confidential and sensitive information with integrity and discretion
•Exceptional interpersonal skills, with the ability to build strong relationships and collaborate effectively across teams, while also working independently
•Strong organizational and time management skills, with the ability to manage competing priorities effectively
• Bilingualism: Full professional fluency in both French and English is mandatory, as you will regularly communicate with clients and stakeholders outside of Quebec.
Summary
Are you a professional who thrives at in a workplace that values efficiency, proactive problem-solving, and stakeholder engagement. Ready to take the next step in your facilities career? We want to hear from you!
All resumes received will be reviewed equally. Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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