Bilingual Office Coordinator

evel administrative guidance. The ideal candidate will have excellent organizational and multitasking skills, will be initiative-taking, and resourceful. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Advantages
- Be apart of a fast paced working environment
- Contract: 3 months
- Hybrid. 3 days from home
- Hours: 8:30 - 5:00
- Location: North York

Responsibilities
Manage office supplies and coordinate ordering (Amazon)
Organize and coordinate new office furniture purchases and deliveries (IKEA/Canadian Tire)
Oversee shipping and receiving activities (Purolator)
Organize and coordinate office events and team activities (Air Canada/ Via; Hotels)
Coordinate logistics for new hire on-boarding
Meeting Coordination: Plan and manage Board and Committee meetings (Doodle), including preparing agendas, taking minutes, and following up on action items (Fellow).
Prepare, process and track expense reports (ExpensePoint).
File Management –Support an organized system for the company’s digital files (SharePoint)
Maintain office policies, procedures, and best practices (LeaveBoard/Citation HR)
Collaborate with any departments/functions to provide administrative and operational assistance – consolidation of information, dashboards (PowerPoint/ Microsoft Form/ Excel)
Provide support in project management (Monday.com)


Qualifications
Administrative coursework and college or university studies preferred.
At least 2 years of work experience as an Administrative Assistant.
Accuracy and attention to detail is crucial for collaboration with partners and well as the day-to-day operations of the team.
A requirement to maintain confidentiality on legal files and other sensitive materials.
Proficiency in all styles of communication (e.g., verbal, written, visual (presentations, etc.).
Project Management skills and/or training is considered an asset.
Proven competency in using Adobe Acrobat and various Microsoft programs including Word, Outlook, Teams, Excel, and PowerPoint as well as experience in the use of software programs such as SharePoint, Zoom.


Summary
If this is something that you are interested in, apply today! Please note that only those who meet the requirements may be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.