Document Control Coordinator

Our client, a 100% employee-owned organization regularly named one of North America's Best Managed Companies, is rapidly expanding its presence across the Quebec market, bringing exciting new projects right to the heart of downtown Montreal.

If you are an organized, proactive and motivated professional with experience in the construction field, we would love to connect with you submit your application today!



Advantages
-Permanent position (40 hours per week), from 8:00 AM to 5:00 PM.
-100% on-site at the downtown Montreal office.
-3 weeks of vacation (plus additional days off during the holiday season).
-Group benefits starting on Day 1, paid by the company
-Group RRSP with an employer match of up to 5% of the employee's contribution.
-Opportunity to purchase company shares (employee share ownership program).

Responsibilities
-Ensuring that project documents and drawings are compliant with company standards and project requirements
-Reviewing documents and drawings for necessary data, entering appropriate data into document tracking system, and checking records for accuracy and completion.
-Ensuring that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the appropriate system
-Updating project and contract documents (drawings and specifications) as directed by the project team.
-Ensuring that all required documentation is distributed to required stakeholders internally and externally.
-Maintaining project master document register and document distribution matrix.
-Assisting in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
-Ensuring that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol or document management system.
-Auditing document log and project file, identify document discrepancies, and expedites delivery of missing documents
-Complete and distribute reports related to project documentation and the document management process.
-Report on status of document management process to project manager and drawing/document control supervisor.
-Assist with the design and implementation of solutions addressing document management issues
-Liaise with the project team and external parties for verification and resolution of relevant project and contract documentation issues.


Qualifications
-High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
-2 years of progressive experience as a document control coordinator, in the construction industry is a big plus
-Excellent verbal and written communication skills in both French and English
-Strong computer skills and ability to quickly learn the company's and client-specific software, working knowledge of Aconex (would be an asset to have).
-Ability to perform moderately complex tasks with a high level of accuracy.
-Ability to proactively recognize problems and provide solutions.
-Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements.
-Ability to establish and maintain effective stakeholder relationships internally and externally.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.