Document Control Supervisor

Our client, a 100% employee-owned organization regularly named one of North America's Best Managed Companies, is rapidly expanding its presence across the Quebec market, bringing exciting new projects right to the heart of downtown Montreal.

If you are an organized, proactive and motivated professional with experience in the construction field, we would love to connect with you submit your application today!

Here's how a Document Control Supervisor contributes to their exceptional team:

Advantages
Permanent position (40 hours per week), from 8:00 AM to 5:00 PM.

100% on-site at the downtown Montreal office.

3 weeks of vacation (plus additional days off during the holiday season).

Group benefits starting on Day 1.

Group RRSP with an employer match of up to 5% of the employee's contribution.

Opportunity to purchase company shares (employee share ownership program).

Responsibilities
- Reads project contracts and identifies unique requirements related to document management and submissions, identifies the applicable standard work processes required for the project scope, and develops project-specific work processes where necessary.

- Monitors and assesses accuracy, validity, and integrity of data entered into the company's document tracking systems (Document Log, RFI Log, Letter Log, etc.). Provides feedback on inconsistencies and discrepancies to project drawing/document control coordinator and/or project team.

- Assists with project setup, including setup of project system accesses, documentation of contract-specific requirements and work processes in the project execution plan (PEP), initial population of project master document register, and the document distribution matrix.

- Leads the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.

- Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.

- Instructs and trains drawing/document control coordinators in the appropriate practices and procedures, as well as on software and web-based systems related to the document management function.

- Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.

- Mentors and coaches entry level document control professionals.

- Develops and maintains strong customer-focused relationships with all stakeholders.

Qualifications
High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
5 years of progressive experience as a document control coordinator in the construction industry.
Excellent verbal and written communication skills.
Basic knowledge of construction processes and technology, including drawings and specifications, building material, and required standards applicable to the discipline.
Strong computer skills and ability to quickly learn the company's and client-specific software, working knowledge of Aconex (would be an asset to have).
Ability to perform moderately complex tasks with a high level of accuracy.
Ability to proactively recognize problems and provide solutions.
Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements.
Ability to establish and maintain effective stakeholder relationships internally and externally.

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.