About the Role
We are seeking a highly polished, proactive, and independent Executive Administrative Assistant to directly support the Chief Operating Officer (COO) / General Manager of the Water Utility Business Unit.
...
This high-priority role requires a professional who operates with exceptional autonomy—requiring little to no direction—to keep senior executive operations running seamlessly. If you excel in high-demand calendar management, advanced email triage, and workflow tracking within a dynamic municipal environment, we want to hear from you.
Executive Administrative Assistant (Water Utility)
Position Title: Executive Administrative Assistant
Location: Administration Building – downtown Calgary (100% On-Site)
Hourly Rate: $26.61 / hour
Schedule: Full-time, Monday to Friday (7:30 AM – 4:00 PM)
Term: Temporary (ASAP – October 20, 2026)
Advantages
Executive Administrative Assistant (Water Utility)
Position Title: Executive Administrative Assistant
Location: Administration Building – downtown, Calgary (100% On-Site)
Hourly Rate: $26.61 / hour
Schedule: Full-time, Monday to Friday (7:30 AM – 4:00 PM)
Term: Temporary (ASAP – October 20, 2026)
Responsibilities
Key Responsibilities
Schedule & Executive Preparation (50%): Strategically manage and optimize the COO's calendar to align with top corporate priorities. Negotiate conflicting time demands across business units and external agencies. Build detailed weekly meeting binders to ensure the COO is fully prepared for every engagement.
Email & Inbox Triage (20%): Manage and triage incoming emails. Identify urgent, time-bound items, gather background information, and use discretion to draft responses on the COO’s behalf when appropriate.
Meeting Management & Action Tracking (10%): Coordinate senior leadership meetings, select appropriate venues using option analysis, prepare agendas, provide tech support, record minutes, and synthesize key action items.
Workflow & Task Tracking (10%): Maintain a robust bring-forward system to monitor critical reports, Council materials, agreements, and project launches. Track follow-ups from the Director’s office to guarantee timely completion.
Office Logistics & Operations (10%): Coordinate travel and catering, oversee FOIP requests and records management, handle routine filing/data entry, and draft official correspondence (including decision letters).
Qualifications
Qualifications & Experience
Executive Support Experience: Demonstrated experience supporting C-suite or senior executives in complex, fast-paced environments.
Advanced MS Office Skills: Expert proficiency in Outlook, Word, Excel, and PowerPoint.
Software Familiarity: Working knowledge of PeopleSoft/HCM and Livelink/Content Server is a strong asset.
High Autonomy: Strong initiative with the ability to anticipate executive needs and resolve challenges independently.
Professional Communication: Outstanding interpersonal skills to build positive relationships with internal leadership, external partners, and key stakeholders.
Work Environment & Physical Demands
Working Conditions: Constant indoor office environment (5 days per week on-site).
Physical Requirements: Routine office physical demands including sitting (frequent) and standing (frequent), with occasional floor-to-waist lifting.
Summary
If you believe you are a fit for this role, please apply directly to this job ad
Please Note: Only qualified applicants that are being considered for this position will be contacted.
Please Note: Only qualified applicants that are being considered for this position will be contacted. At Randstad, we are your partner for talent, helping you build a career that offers fulfillment and balance. If this role sounds like your next great challenge, we invite you to apply today or connect with our specialized recruiters!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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About the Role
We are seeking a highly polished, proactive, and independent Executive Administrative Assistant to directly support the Chief Operating Officer (COO) / General Manager of the Water Utility Business Unit.
This high-priority role requires a professional who operates with exceptional autonomy—requiring little to no direction—to keep senior executive operations running seamlessly. If you excel in high-demand calendar management, advanced email triage, and workflow tracking within a dynamic municipal environment, we want to hear from you.
Executive Administrative Assistant (Water Utility)
Position Title: Executive Administrative Assistant
Location: Administration Building – downtown Calgary (100% On-Site)
Hourly Rate: $26.61 / hour
Schedule: Full-time, Monday to Friday (7:30 AM – 4:00 PM)
Term: Temporary (ASAP – October 20, 2026)
Advantages
Executive Administrative Assistant (Water Utility)
Position Title: Executive Administrative Assistant
Location: Administration Building – downtown, Calgary (100% On-Site)
Hourly Rate: $26.61 / hour
Schedule: Full-time, Monday to Friday (7:30 AM – 4:00 PM)
...
Term: Temporary (ASAP – October 20, 2026)
Responsibilities
Key Responsibilities
Schedule & Executive Preparation (50%): Strategically manage and optimize the COO's calendar to align with top corporate priorities. Negotiate conflicting time demands across business units and external agencies. Build detailed weekly meeting binders to ensure the COO is fully prepared for every engagement.
Email & Inbox Triage (20%): Manage and triage incoming emails. Identify urgent, time-bound items, gather background information, and use discretion to draft responses on the COO’s behalf when appropriate.
Meeting Management & Action Tracking (10%): Coordinate senior leadership meetings, select appropriate venues using option analysis, prepare agendas, provide tech support, record minutes, and synthesize key action items.
Workflow & Task Tracking (10%): Maintain a robust bring-forward system to monitor critical reports, Council materials, agreements, and project launches. Track follow-ups from the Director’s office to guarantee timely completion.
Office Logistics & Operations (10%): Coordinate travel and catering, oversee FOIP requests and records management, handle routine filing/data entry, and draft official correspondence (including decision letters).
Qualifications
Qualifications & Experience
Executive Support Experience: Demonstrated experience supporting C-suite or senior executives in complex, fast-paced environments.
Advanced MS Office Skills: Expert proficiency in Outlook, Word, Excel, and PowerPoint.
Software Familiarity: Working knowledge of PeopleSoft/HCM and Livelink/Content Server is a strong asset.
High Autonomy: Strong initiative with the ability to anticipate executive needs and resolve challenges independently.
Professional Communication: Outstanding interpersonal skills to build positive relationships with internal leadership, external partners, and key stakeholders.
Work Environment & Physical Demands
Working Conditions: Constant indoor office environment (5 days per week on-site).
Physical Requirements: Routine office physical demands including sitting (frequent) and standing (frequent), with occasional floor-to-waist lifting.
Summary
If you believe you are a fit for this role, please apply directly to this job ad
Please Note: Only qualified applicants that are being considered for this position will be contacted.
Please Note: Only qualified applicants that are being considered for this position will be contacted. At Randstad, we are your partner for talent, helping you build a career that offers fulfillment and balance. If this role sounds like your next great challenge, we invite you to apply today or connect with our specialized recruiters!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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