Executive assistant

This key position requires a proactive individual with a strong multitasking ability and a strong sense of responsibility and initiative. Maintaining strict confidentiality, this trusted individual will be able to quickly understand business needs and adapt to diverse contexts involving various stakeholders.

If you are ambitious and want to work with a leader recognized for their impact on their teams and colleagues, this position is ideal for you!

Advantages
- Permanent, full-time position (40 hours/week)
- Competitive salary (depending on experience)
- Eligibility for a 10% annual bonus (5% based on personal performance and 5% based on overall performance)
- 3 weeks of vacation (4 weeks for 5 years or more of experience)
- Work face-to-face 5 days/week
- Group Insurance: Comprehensive Insurance - Effective from the date of hire, coverage is provided by the company's group insurance plan (life insurance, dental, medical and paramedical care, travel insurance, short-term and long-term disability, employee assistance program, telemedicine). The employee pays 25% of the premiums and the company pays the remaining 75%.
- Health Spending Account (HSA): If you are covered by our health insurance, you will be entitled to $700 per year in the HSA. (The amount increases to $800 per year if you choose to be exempt from health and dental insurance.)
- Pension Fund: Effective from the date of hire, you will be eligible to participate in the defined contribution pension plan. The company contributes 2% of your base salary, and the employee can contribute up to 6% of their base salary. The company will also match 25% of the employee's contribution.
- Employee Wellness Account: $500 per year

Responsibilities
Provide high-quality administrative and operational support to the Global Chief Financial Officer and his/her leadership team;

Filter, draft, and coordinate incoming and outgoing communications and act as the primary point of contact with the Global Chief Financial Officer;

Serve as a trusted support resource and coordinate all activities necessary to meet ongoing priorities, including agenda management;

Coordinate meetings, draft reports, and maintain agendas and priorities;

Create visually appealing presentations with an artistic flair using PowerPoint;

Coordinate business travel for the leadership team, as needed;

Contribute to the efficient completion of deliverables by coordinating all logistics and proposing innovative ways to use administrative support technologies (SharePoint, Share Drive, collaboration tools, etc.);

Approve all department invoices;

Liaise with internal stakeholders, such as IT and HR, regarding personnel matters – e.g., the onboarding and integration of new talent;

Perform any other tasks related to the nature of your duties.

Qualifications
Post-secondary education in administrative studies, office administration, or any other relevant discipline;

Experience in a similar executive assistant position;

Networking skills and a strong sense of tact and diplomacy, combined with quality service delivery;

High degree of autonomy, strong initiative, and developed versatility;

Strong sense of responsibility and pride in a job well done;

Excellent ability to understand issues and resolve problems, as well as a high degree of adaptability;

Strong business acumen and the ability to work in a fast-paced, multi-tasking environment;

Excellent communication skills, rigorous professional discipline, and proven diplomatic skills;

Exceptional organizational and time management skills, as well as a strong ability to prioritize tasks and make informed decisions;

Proficiency in the Office suite (Excel, Word, PowerPoint, and Outlook) and administrative support technology tools;

Bilingualism (French and English) is an asset.

Summary
Interested in this position?

Email us anytime at dorine.sportouch@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!

For more information on this and all other currently available positions, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be reviewed equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.