We are recruiting for a full-time Administrative and Grants Assistant to join our small team, downtown Montreal.
Our client is a private charitable foundation incorporated in 1983. It
provides grants in its two areas of interest, frontline mental health services in Montreal and Toronto and environment projects in Eastern Canada.
...
Working with the Executive Director, the Assistant will be responsible for many day-to-day administrative, philanthropic and accounting duties of the Foundation and will be the key contact for Foundation grantees.
If you're passionate about philanthropy, eager to make a real impact, and ready for a long-term journey, we’d love to hear from you!
Advantages
- Permanent, full-time position
- 100% in-person work
- Great, close-knit team
- Easy access to public transit (downtown Montreal)
- 3-4 weeks of vacation per year (depending on experience)
- Competitive salary
Responsibilities
Annual Grants and Other Philanthropic Tasks
1.Grant Management
•Write & keep track of cheques (grants, invoices, etc.)
•Monitor and track grants, follow up with grantees and draft correspondence.
•Provide initial reviews and assessments of all new grant applications and review with Executive Director to ensure an appropriate response to the request.
•Site visits to funded organizations, both current and potential.
2.Database Management (currently Blackbaud, with a possible transition to Salesforce)
•Data entry, updating contacts, accounts, grants, payments, etc.
•Prepare and present variety of reports generated by the database.
3.Meetings
•Schedule and coordinate meetings.
•Conduct follow-ups with grantees.
•Coordinate and manage meetings and functions with other private foundations.
Foundation – General Administration
•Perform administrative duties including but not limited to mail, correspondence, office supplies, scheduling of meetings.
•Organize Board meetings and all other meetings and ensure logistics (e-mail invitations, printing and mailing of documents, etc.).
•Assure proper follow-ups with Directors.
•Perform updates (governments, company registrar, committees, board of directors, website, etc.).
•Act as a point of contact for internal and external partners.
•Manage the Foundation’s website and content.
•Maintain filing systems.
•Any other related tasks.
Qualifications
•Kindness is a must
•Good sense of humour and inter-personal skills are also required
•Preference for working in person rather than remotely
•Impeccable integrity, discretion, and confidentiality
•Attention to detail
•3-5 years’ experience in administrative support and coordination
•Excellent knowledge of both French and English, written and spoken.
•Advanced knowledge of MS Office, especially Outlook, Word, Excel.
•Capacity to learn database (Blackbaud and Salesforce), experience with database is a strong asset
•Basic accounting and budgeting skills
•Ability to meet deadlines and complete tasks in a timely manner
•Proactive, resourceful and team player. Ability to work as a self-sufficient member of a very small team and to be pro-active.
•Experience with philanthropic foundations or other charitable organizations is an asset but not necessary.
Summary
Interested in this position?
Email us anytime at dorine.sportouch@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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We are recruiting for a full-time Administrative and Grants Assistant to join our small team, downtown Montreal.
Our client is a private charitable foundation incorporated in 1983. It
provides grants in its two areas of interest, frontline mental health services in Montreal and Toronto and environment projects in Eastern Canada.
Working with the Executive Director, the Assistant will be responsible for many day-to-day administrative, philanthropic and accounting duties of the Foundation and will be the key contact for Foundation grantees.
If you're passionate about philanthropy, eager to make a real impact, and ready for a long-term journey, we’d love to hear from you!
Advantages
- Permanent, full-time position
- 100% in-person work
- Great, close-knit team
- Easy access to public transit (downtown Montreal)
- 3-4 weeks of vacation per year (depending on experience)
- Competitive salary
Responsibilities
Annual Grants and Other Philanthropic Tasks
1.Grant Management
•Write & keep track of cheques (grants, invoices, etc.)
•Monitor and track grants, follow up with grantees and draft correspondence.
...
•Provide initial reviews and assessments of all new grant applications and review with Executive Director to ensure an appropriate response to the request.
•Site visits to funded organizations, both current and potential.
2.Database Management (currently Blackbaud, with a possible transition to Salesforce)
•Data entry, updating contacts, accounts, grants, payments, etc.
•Prepare and present variety of reports generated by the database.
3.Meetings
•Schedule and coordinate meetings.
•Conduct follow-ups with grantees.
•Coordinate and manage meetings and functions with other private foundations.
Foundation – General Administration
•Perform administrative duties including but not limited to mail, correspondence, office supplies, scheduling of meetings.
•Organize Board meetings and all other meetings and ensure logistics (e-mail invitations, printing and mailing of documents, etc.).
•Assure proper follow-ups with Directors.
•Perform updates (governments, company registrar, committees, board of directors, website, etc.).
•Act as a point of contact for internal and external partners.
•Manage the Foundation’s website and content.
•Maintain filing systems.
•Any other related tasks.
Qualifications
•Kindness is a must
•Good sense of humour and inter-personal skills are also required
•Preference for working in person rather than remotely
•Impeccable integrity, discretion, and confidentiality
•Attention to detail
•3-5 years’ experience in administrative support and coordination
•Excellent knowledge of both French and English, written and spoken.
•Advanced knowledge of MS Office, especially Outlook, Word, Excel.
•Capacity to learn database (Blackbaud and Salesforce), experience with database is a strong asset
•Basic accounting and budgeting skills
•Ability to meet deadlines and complete tasks in a timely manner
•Proactive, resourceful and team player. Ability to work as a self-sufficient member of a very small team and to be pro-active.
•Experience with philanthropic foundations or other charitable organizations is an asset but not necessary.
Summary
Interested in this position?
Email us anytime at dorine.sportouch@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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