Our client is seeking a temporary Executive Assistant for a 6-week assignment located in East Montreal.
Your mission within the team will include supporting your supervisor with various administrative tasks, coordinating schedules, producing reports, and assisting the Public Affairs and Communications team with multiple projects and responsibilities.
...
Advantages
Your benefits for this Executive Assistant position:
6-week temporary assignment
Daytime schedule, Monday to Friday (37.5 hours/week)
Salary between $35 and $40/hour, depending on experience
Free on-site parking
Responsibilities
Efficiently manage phone calls and determine if the caller can address their request independently.
Produce various reports using appropriate software tools.
Develop and maintain an effective administrative management system for departments (archives, donations and sponsorships, etc.).
Take notes and draft minutes when required, as well as prepare and send various administrative correspondences.
Perform other departmental tasks, including processing service invoices, requesting checks for donations, and sending weekly circulars.
Proofread presentation documents and materials for external publication, ensure visual consistency, and format documents.
Support internal and external communications advisors with event organization tasks (guest list preparation, contact research, database management, RSVP tracking, badge production, ordering branded products, supplier follow-ups, etc.).
Make reservations upon request (flights, hotels, conferences, restaurants).
Order office supplies and anticipate needs based on upcoming projects.
Qualifications
Diploma of Vocational Studies (DEP) in Office Automation, Secretarial Studies, or equivalent
3 to 5 years of experience in similar secretarial roles
Proficient in Word, Excel, and PowerPoint
Bilingualism essential (spoken and written)
Excellent command of French and English grammar
Strong organizational skills, ability to manage priorities, and planning capabilities
Ability to handle multiple projects simultaneously
Skilled at interacting with various stakeholders, including media representatives and senior management
Energetic, proactive, diplomatic, and sound judgment
Discretion and availability
Summary
If you are interested in this temporary Executive Assistant position located in East Montreal, please send your updated resume to: mag.paga@randstad.ca
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client is seeking a temporary Executive Assistant for a 6-week assignment located in East Montreal.
Your mission within the team will include supporting your supervisor with various administrative tasks, coordinating schedules, producing reports, and assisting the Public Affairs and Communications team with multiple projects and responsibilities.
Advantages
Your benefits for this Executive Assistant position:
6-week temporary assignment
Daytime schedule, Monday to Friday (37.5 hours/week)
Salary between $35 and $40/hour, depending on experience
Free on-site parking
Responsibilities
Efficiently manage phone calls and determine if the caller can address their request independently.
Produce various reports using appropriate software tools.
Develop and maintain an effective administrative management system for departments (archives, donations and sponsorships, etc.).
Take notes and draft minutes when required, as well as prepare and send various administrative correspondences.
Perform other departmental tasks, including processing service invoices, requesting checks for donations, and sending weekly circulars.
...
Proofread presentation documents and materials for external publication, ensure visual consistency, and format documents.
Support internal and external communications advisors with event organization tasks (guest list preparation, contact research, database management, RSVP tracking, badge production, ordering branded products, supplier follow-ups, etc.).
Make reservations upon request (flights, hotels, conferences, restaurants).
Order office supplies and anticipate needs based on upcoming projects.
Qualifications
Diploma of Vocational Studies (DEP) in Office Automation, Secretarial Studies, or equivalent
3 to 5 years of experience in similar secretarial roles
Proficient in Word, Excel, and PowerPoint
Bilingualism essential (spoken and written)
Excellent command of French and English grammar
Strong organizational skills, ability to manage priorities, and planning capabilities
Ability to handle multiple projects simultaneously
Skilled at interacting with various stakeholders, including media representatives and senior management
Energetic, proactive, diplomatic, and sound judgment
Discretion and availability
Summary
If you are interested in this temporary Executive Assistant position located in East Montreal, please send your updated resume to: mag.paga@randstad.ca
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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