Are you an administrative professional looking for a role where your organizational skills will have a real social impact?
We are currently collaborating with a leading non-profit organization, deeply committed to its community, to find its next Executive Assistant.
...
In this role, you will act as the Executive Director's right-hand person. Your mission will be to support the day-to-day management of activities with a constant focus on operational efficiency and sound resource management. More than just an administrative position, you will make a tangible contribution to the organization's social mission by ensuring smooth and professional internal and external communications. Furthermore, you will hold a position of trust by playing a central role in strategic coordination and communication with the Board of Directors.
Ready to put your talent and administrative leadership to work for a cause that matters? Don't hesitate to apply!
Advantages
- Permanent full-time position (40 hours/week)
- Possibility of working 3 days a week depending on experience (salary calculated pro rata to hours worked)
- Vacation pay: 6% of earnings accumulated during the reference period.
- Paid personal leave: maximum of 10 days per year, accumulated during the first year of employment, calculated pro rata at 4% of time worked.
- Group insurance: eligible after 3 months of continuous employment.
- Transportation reimbursement: after 3 months – 100% reimbursement of the cost of a public transit pass.
- Retirement savings plan: participation from the first day of employment; employer contribution of up to 3%, paid annually after the first anniversary of employment.
- Wellness allowance: $500 per year for wellness-related activities (sports, art workshops, etc.). - Mental health support: An additional $500 per year after using group insurance for mental health professional services.
- Teleworking: In accordance with the organization's policy, one day of teleworking is permitted and may be modified at the discretion of the direct supervisor according to operational needs.
Responsibilities
Executive Assistance:
• Manage schedules, organize meetings, book appointments, and arrange travel;
• Prepare the necessary documents and reports for executive meetings;
• Draft internal and external correspondence and communications.
Coordination with the Board of Directors:
• Organize Board meetings in coordination with management (preparing agendas, sending meeting invitations, booking venues, etc.);
• Draft and distribute minutes of Board meetings and ensure follow-up on decisions made;
• Prepare and provide the Board with the necessary documents for decision-making (financial reports, ongoing projects, action plans);
• Liaise between management and the Board, facilitating the smooth flow of strategic and administrative information;
• Assist in the preparation of annual reports for the Board, providing data on projects, results, and finances.
Reception and Administrative Management:
• Supervise daily administrative tasks (managing calls, processing mail, filing);
• Order small office supplies and ensure stock levels are up to date.
• Greet visitors (donors, delivery personnel, clients, etc.) and respond to their requests by communicating with the relevant team members.
Interdepartmental Liaison:
• Act as a liaison between management and the various departments to facilitate communication;
• Respond to administrative support requests from different departments;
• Participate in the implementation of the company's strategy by ensuring effective team coordination.
Internal and External Communication:
• Draft internal documents, presentations, and other communication materials for management;
• Manage relationships with external partners, ensuring the company is represented effectively.
Perform any other related tasks connected with the duties of the position, as required by the organization.
Qualifications
Skills
• Ability to manage multiple tasks simultaneously, organize schedules, and meet deadlines;
• Excellent oral and written communication skills, both internally and externally;
• Works well in a team and collaborates easily and effectively toward a common goal;
• Demonstrates empathy and a genuine interest in the organization's mission;
• Demonstrates rigor, attention to detail, and a commitment to quality in completing tasks;
• Confidentiality; respects the confidentiality of data and information and handles it with discretion.
Qualifications
• College diploma in office administration or equivalent;
• Two (2) or more years of experience in administrative support;
• Experience in bilingual (French and English) writing of documents and communications. • Excellent knowledge of Microsoft Office software (Word, Excel, PowerPoint, Outlook, etc.), basic knowledge of Office 365, and good skills in using various computer tools (e.g., databases);
• Bilingualism
Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you an administrative professional looking for a role where your organizational skills will have a real social impact?
We are currently collaborating with a leading non-profit organization, deeply committed to its community, to find its next Executive Assistant.
In this role, you will act as the Executive Director's right-hand person. Your mission will be to support the day-to-day management of activities with a constant focus on operational efficiency and sound resource management. More than just an administrative position, you will make a tangible contribution to the organization's social mission by ensuring smooth and professional internal and external communications. Furthermore, you will hold a position of trust by playing a central role in strategic coordination and communication with the Board of Directors.
Ready to put your talent and administrative leadership to work for a cause that matters? Don't hesitate to apply!
Advantages
- Permanent full-time position (40 hours/week)
- Possibility of working 3 days a week depending on experience (salary calculated pro rata to hours worked)
- Vacation pay: 6% of earnings accumulated during the reference period.
...
- Paid personal leave: maximum of 10 days per year, accumulated during the first year of employment, calculated pro rata at 4% of time worked.
- Group insurance: eligible after 3 months of continuous employment.
- Transportation reimbursement: after 3 months – 100% reimbursement of the cost of a public transit pass.
- Retirement savings plan: participation from the first day of employment; employer contribution of up to 3%, paid annually after the first anniversary of employment.
- Wellness allowance: $500 per year for wellness-related activities (sports, art workshops, etc.). - Mental health support: An additional $500 per year after using group insurance for mental health professional services.
- Teleworking: In accordance with the organization's policy, one day of teleworking is permitted and may be modified at the discretion of the direct supervisor according to operational needs.
Responsibilities
Executive Assistance:
• Manage schedules, organize meetings, book appointments, and arrange travel;
• Prepare the necessary documents and reports for executive meetings;
• Draft internal and external correspondence and communications.
Coordination with the Board of Directors:
• Organize Board meetings in coordination with management (preparing agendas, sending meeting invitations, booking venues, etc.);
• Draft and distribute minutes of Board meetings and ensure follow-up on decisions made;
• Prepare and provide the Board with the necessary documents for decision-making (financial reports, ongoing projects, action plans);
• Liaise between management and the Board, facilitating the smooth flow of strategic and administrative information;
• Assist in the preparation of annual reports for the Board, providing data on projects, results, and finances.
Reception and Administrative Management:
• Supervise daily administrative tasks (managing calls, processing mail, filing);
• Order small office supplies and ensure stock levels are up to date.
• Greet visitors (donors, delivery personnel, clients, etc.) and respond to their requests by communicating with the relevant team members.
Interdepartmental Liaison:
• Act as a liaison between management and the various departments to facilitate communication;
• Respond to administrative support requests from different departments;
• Participate in the implementation of the company's strategy by ensuring effective team coordination.
Internal and External Communication:
• Draft internal documents, presentations, and other communication materials for management;
• Manage relationships with external partners, ensuring the company is represented effectively.
Perform any other related tasks connected with the duties of the position, as required by the organization.
Qualifications
Skills
• Ability to manage multiple tasks simultaneously, organize schedules, and meet deadlines;
• Excellent oral and written communication skills, both internally and externally;
• Works well in a team and collaborates easily and effectively toward a common goal;
• Demonstrates empathy and a genuine interest in the organization's mission;
• Demonstrates rigor, attention to detail, and a commitment to quality in completing tasks;
• Confidentiality; respects the confidentiality of data and information and handles it with discretion.
Qualifications
• College diploma in office administration or equivalent;
• Two (2) or more years of experience in administrative support;
• Experience in bilingual (French and English) writing of documents and communications. • Excellent knowledge of Microsoft Office software (Word, Excel, PowerPoint, Outlook, etc.), basic knowledge of Office 365, and good skills in using various computer tools (e.g., databases);
• Bilingualism
Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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