Are you looking for a new administrative challenge? Are you interested in a career within Facilities and Office Operations? Do you have strong professional maturity and a knack for problem-solving?
Are you looking to join a dynamic team where you can act as a true right hand, working in a professional yet low-stress environment that fosters autonomy?
...
Our client is looking to hire a Facilities Coordinator for their downtown Montreal office. If you are a proactive professional who isn't afraid to take initiative and work with a variety of stakeholders, this is the role for you!
Advantages
-Competitive Salary: Based on experience.
-Stable Schedule: Monday to Friday, 8:00 AM to 5:00 PM.
-Collaborative Environment: Work directly alongside the lead Coordinator in a supportive, "right-hand" capacity. A caring, stimulating and dynamic working environment!
-Location: An office located in the heart of downtown Montreal - easy to get to and surrounded by vibrancy!
-Growth Opportunity: Exposure to facility operations, vendor management, and renovation projects.
-Professional Development: Comprehensive training on internal systems and specialized software.
Responsibilities
-Vendor Coordination: Research and contact suppliers; obtain multiple quotes (calling 3+ vendors) and negotiate pricing to ensure cost-efficiency.
-Facilities Support: Work closely with technicians and contractors to coordinate repairs; assist with the oversight of office renovation projects.
--Financial Administration: Manage the creation of Purchase Orders (POs) through internal systems and verify invoices for accuracy.
-Email & Dispatch Management: Proactively manage the departmental inbox, responding to requests and dispatching tasks to the appropriate team members as needed.
-Reception Backup: Provide punctual support for the front desk, including greeting visitors, answering calls, and managing security access badges.
-Office Logistics: Coordinate with maintenance and cleaning crews; manage office supply inventory and handle Purolator shipments for various departments (HR, IT, etc.).
-Internal Culture: Manage the employee "Welcome Kit" for new hires and organize monthly birthday celebrations, including preparing PowerPoint presentations.
-Communication Handling: Act as a liaison between professionals and tradespeople, ensuring clear communication and following up on pending files or delays.
Qualifications
-Bilingualism: High level of proficiency in both French and English (oral and written) is required.
-Experience: Minimum 1 year of experience in an office environment; experience in Facilities or Office Services is a strong asset.
-Technical Skills: Proficient with MS Office (Word, Excel, Teams); knowledge of security/access card software is an asset
-Interpersonal Skills: Ability to communicate effectively with people ranging from high-level professionals to onsite contractors and comfortable negotiating with vendors; not afraid to challenge costs or say "no" when necessary.
-Organizational Skills: Strong ability to multi-task, "learn on the fly," and pivot priorities in a fast-paced environment.
-Reliability: High level of autonomy, good judgment, and professional maturity.
-Availability: Must be available to work 100% in-person
Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you looking for a new administrative challenge? Are you interested in a career within Facilities and Office Operations? Do you have strong professional maturity and a knack for problem-solving?
Are you looking to join a dynamic team where you can act as a true right hand, working in a professional yet low-stress environment that fosters autonomy?
Our client is looking to hire a Facilities Coordinator for their downtown Montreal office. If you are a proactive professional who isn't afraid to take initiative and work with a variety of stakeholders, this is the role for you!
Advantages
-Competitive Salary: Based on experience.
-Stable Schedule: Monday to Friday, 8:00 AM to 5:00 PM.
-Collaborative Environment: Work directly alongside the lead Coordinator in a supportive, "right-hand" capacity. A caring, stimulating and dynamic working environment!
-Location: An office located in the heart of downtown Montreal - easy to get to and surrounded by vibrancy!
-Growth Opportunity: Exposure to facility operations, vendor management, and renovation projects.
-Professional Development: Comprehensive training on internal systems and specialized software.
...
Responsibilities
-Vendor Coordination: Research and contact suppliers; obtain multiple quotes (calling 3+ vendors) and negotiate pricing to ensure cost-efficiency.
-Facilities Support: Work closely with technicians and contractors to coordinate repairs; assist with the oversight of office renovation projects.
--Financial Administration: Manage the creation of Purchase Orders (POs) through internal systems and verify invoices for accuracy.
-Email & Dispatch Management: Proactively manage the departmental inbox, responding to requests and dispatching tasks to the appropriate team members as needed.
-Reception Backup: Provide punctual support for the front desk, including greeting visitors, answering calls, and managing security access badges.
-Office Logistics: Coordinate with maintenance and cleaning crews; manage office supply inventory and handle Purolator shipments for various departments (HR, IT, etc.).
-Internal Culture: Manage the employee "Welcome Kit" for new hires and organize monthly birthday celebrations, including preparing PowerPoint presentations.
-Communication Handling: Act as a liaison between professionals and tradespeople, ensuring clear communication and following up on pending files or delays.
Qualifications
-Bilingualism: High level of proficiency in both French and English (oral and written) is required.
-Experience: Minimum 1 year of experience in an office environment; experience in Facilities or Office Services is a strong asset.
-Technical Skills: Proficient with MS Office (Word, Excel, Teams); knowledge of security/access card software is an asset
-Interpersonal Skills: Ability to communicate effectively with people ranging from high-level professionals to onsite contractors and comfortable negotiating with vendors; not afraid to challenge costs or say "no" when necessary.
-Organizational Skills: Strong ability to multi-task, "learn on the fly," and pivot priorities in a fast-paced environment.
-Reliability: High level of autonomy, good judgment, and professional maturity.
-Availability: Must be available to work 100% in-person
Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
