Our client, a foundation established in 1958, brings together community organizations and institutions from across Canada to drive innovation and create lasting change for the benefit of society. Focusing on the education, health, arts, and culture sectors, it invests in the future for the benefit of communities.
...
Overall, over $250 million in donations have been made since its inception.
We are looking for a Donations Administrator to support the Manager and their team. If you are organized and versatile, this role is for you.
You will be at the heart of operations and will manage the administration of donation files, oversee the Salesforce database, and coordinate meetings. You will have the opportunity to develop strong relationships with your colleagues and grow professionally through coaching and ongoing training.
Ready to be part of a team that makes a real impact? Don't hesitate to apply!
Advantages
- Permanent, full-time position (between 35 and 37.5 hours/week)
- Small, friendly team, great work atmosphere.
- Remote work 4 days a week. One day at the office (city center) for meetings.
- 3 weeks of vacation.
- Health and dental insurance.
Responsibilities
- Maintain and update Salesforce records, including contacts, accounts, grants, and payment schedules; generate reports to support operations and decision-making;
- Process incoming grant applications, provide payment instructions to the bank as well as technical support to applicants;
- Communicate priorities, procedures, donations, and grant outcomes regularly and clearly to stakeholders, including grantees, members, advisors, the public, and other foundations;
- Perform general administrative tasks such as scheduling meetings, annual government filings, and maintaining organized file systems;
- Assist in the creation of the Annual Report and its publication on Diligent;
- Support the planning and logistics of board meetings and other Foundation events and functions;
- Manage the operations of a small office, including supplies, equipment, service contracts, mail processing, etc.;
- Provide administrative support to the President, Executive Director, as well as the Manager, Grants and Community Relations;
- Maintain strict confidentiality of all information related to members, applicants, grantees, advisors, and internal operations, in accordance with legal and ethical standards.
Qualifications
- Excellent knowledge in administration;
- Excellent bilingual (English and French) verbal and written communication skills;
- Accounting and budgeting skills;
- Strong analytical skills;
- Experience using AI technologies and database systems, particularly Salesforce, is a strong asset;
- A college degree or equivalent in administration is preferable and/or experience in working at a charitable foundation or in the non-profit sector;
- Solid computer skills (Word, Excel, Outlook, Adobe, etc.);
- Team player with collaborative spirit;
- Meticulous, proactive, hard-working and able to work as a self-sufficient member of a small team;
- Knowledge and application of best practices in grant making is an asset;
- Excellent interpersonal communication skills and a facilitative, respectful style when dealing with colleagues, applicants, grantees as well as the Board of Directors;
- Ability to meet deadlines, manage a variety of projects concurrently, and complete tasks in a timely fashion;
- Ability to interact and develop effective working relationships with people;
- Integrity, discretion, and confidentiality;
- Enthusiastic, curious, and passionate about the non-profit/charitable sector.
Summary
Interested in this position?
Email us anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client, a foundation established in 1958, brings together community organizations and institutions from across Canada to drive innovation and create lasting change for the benefit of society. Focusing on the education, health, arts, and culture sectors, it invests in the future for the benefit of communities.
Overall, over $250 million in donations have been made since its inception.
We are looking for a Donations Administrator to support the Manager and their team. If you are organized and versatile, this role is for you.
You will be at the heart of operations and will manage the administration of donation files, oversee the Salesforce database, and coordinate meetings. You will have the opportunity to develop strong relationships with your colleagues and grow professionally through coaching and ongoing training.
Ready to be part of a team that makes a real impact? Don't hesitate to apply!
Advantages
- Permanent, full-time position (between 35 and 37.5 hours/week)
- Small, friendly team, great work atmosphere.
- Remote work 4 days a week. One day at the office (city center) for meetings.
- 3 weeks of vacation.
...
- Health and dental insurance.
Responsibilities
- Maintain and update Salesforce records, including contacts, accounts, grants, and payment schedules; generate reports to support operations and decision-making;
- Process incoming grant applications, provide payment instructions to the bank as well as technical support to applicants;
- Communicate priorities, procedures, donations, and grant outcomes regularly and clearly to stakeholders, including grantees, members, advisors, the public, and other foundations;
- Perform general administrative tasks such as scheduling meetings, annual government filings, and maintaining organized file systems;
- Assist in the creation of the Annual Report and its publication on Diligent;
- Support the planning and logistics of board meetings and other Foundation events and functions;
- Manage the operations of a small office, including supplies, equipment, service contracts, mail processing, etc.;
- Provide administrative support to the President, Executive Director, as well as the Manager, Grants and Community Relations;
- Maintain strict confidentiality of all information related to members, applicants, grantees, advisors, and internal operations, in accordance with legal and ethical standards.
Qualifications
- Excellent knowledge in administration;
- Excellent bilingual (English and French) verbal and written communication skills;
- Accounting and budgeting skills;
- Strong analytical skills;
- Experience using AI technologies and database systems, particularly Salesforce, is a strong asset;
- A college degree or equivalent in administration is preferable and/or experience in working at a charitable foundation or in the non-profit sector;
- Solid computer skills (Word, Excel, Outlook, Adobe, etc.);
- Team player with collaborative spirit;
- Meticulous, proactive, hard-working and able to work as a self-sufficient member of a small team;
- Knowledge and application of best practices in grant making is an asset;
- Excellent interpersonal communication skills and a facilitative, respectful style when dealing with colleagues, applicants, grantees as well as the Board of Directors;
- Ability to meet deadlines, manage a variety of projects concurrently, and complete tasks in a timely fashion;
- Ability to interact and develop effective working relationships with people;
- Integrity, discretion, and confidentiality;
- Enthusiastic, curious, and passionate about the non-profit/charitable sector.
Summary
Interested in this position?
Email us anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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