We’re looking for a detail-oriented and organized Invoice processing coordinator to help manage and process invoices from our retail partners using the internal
(Vistex) system. In this role, you’ll make sure that invoices match our contracts, follow the correct approval steps, and are coded properly for our finance records.
...
You’ll work closely with our Key Account Managers and the finance team to ensure everything is accurate and up to date. Your work will help us keep track of spending and maintain clear, reliable financial records.
Advantages
- Weekly insurance benefit of $10
- Affordable insurance starting from the first day of employment.
- Employees have access to a cafeteria within the office premises.
- The office provides a gym facility for employees to use.
- Employees have access to an on-site clinic.
- Enjoy a two-week vacation with an additional 5 paid sick days.
Responsibilities
- Review incoming invoices from retail banners to ensure accuracy and alignment with agreed contract terms.
- Obtain necessary approvals from Key Account Managers (KAMs) before processing invoices.
- Follow internal procedures for invoice coding, using reference tools (e.g., Power BI) to apply correct agreement numbers and account codes.
- Submit invoices by initiating scanning requests to the Vistex inbox via email.
- Process invoices in the Vistex system, ensuring all claim numbers and data entries are complete and accurate.
- Track processed claims and maintain clear records for audit and reporting purposes.
- Notify the Finance Manager once invoices have been processed, providing claim numbers for visibility.
- Use standardized communication templates to ensure consistency when submitting or following up on invoice requests.
- Collaborate with internal teams (Finance, KAMs) to resolve discrepancies or questions related to invoice processing.
Qualifications
- Excellent attention to detail and accuracy
- Experience with financial systems, preferably Vistex
- Proficient in Microsoft Office applications, including Outlook, Excel, and Power BI
- Strong organizational skills and effective communication abilities
- Ability to follow structured processes and workflows consistently
- Previous experience in invoice processing and coding is an asset
- Bilingualism (French and English) is required due to regular communication with internal and external stakeholders across Canada and internationally.
Summary
If you are detail-oriented, motivated, and looking for a long-term opportunity to grow your career, we encourage you to apply and join our team!
Do not hesitate to send me your resume at : maude.maheux@randstadsourceright.ca
Randstad is Canada's largest employment agency, and each consultant is a specialist in his or her field. Not only will they be able to help you in your job search, they'll also be able to advise you on how to find a job that matches your skills.
As occupational health and safety is one of our top priorities, you'll also have access to our completely free online training.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
We’re looking for a detail-oriented and organized Invoice processing coordinator to help manage and process invoices from our retail partners using the internal
(Vistex) system. In this role, you’ll make sure that invoices match our contracts, follow the correct approval steps, and are coded properly for our finance records.
You’ll work closely with our Key Account Managers and the finance team to ensure everything is accurate and up to date. Your work will help us keep track of spending and maintain clear, reliable financial records.
Advantages
- Weekly insurance benefit of $10
- Affordable insurance starting from the first day of employment.
- Employees have access to a cafeteria within the office premises.
- The office provides a gym facility for employees to use.
- Employees have access to an on-site clinic.
- Enjoy a two-week vacation with an additional 5 paid sick days.
Responsibilities
- Review incoming invoices from retail banners to ensure accuracy and alignment with agreed contract terms.
- Obtain necessary approvals from Key Account Managers (KAMs) before processing invoices.
...
- Follow internal procedures for invoice coding, using reference tools (e.g., Power BI) to apply correct agreement numbers and account codes.
- Submit invoices by initiating scanning requests to the Vistex inbox via email.
- Process invoices in the Vistex system, ensuring all claim numbers and data entries are complete and accurate.
- Track processed claims and maintain clear records for audit and reporting purposes.
- Notify the Finance Manager once invoices have been processed, providing claim numbers for visibility.
- Use standardized communication templates to ensure consistency when submitting or following up on invoice requests.
- Collaborate with internal teams (Finance, KAMs) to resolve discrepancies or questions related to invoice processing.
Qualifications
- Excellent attention to detail and accuracy
- Experience with financial systems, preferably Vistex
- Proficient in Microsoft Office applications, including Outlook, Excel, and Power BI
- Strong organizational skills and effective communication abilities
- Ability to follow structured processes and workflows consistently
- Previous experience in invoice processing and coding is an asset
- Bilingualism (French and English) is required due to regular communication with internal and external stakeholders across Canada and internationally.
Summary
If you are detail-oriented, motivated, and looking for a long-term opportunity to grow your career, we encourage you to apply and join our team!
Do not hesitate to send me your resume at : maude.maheux@randstadsourceright.ca
Randstad is Canada's largest employment agency, and each consultant is a specialist in his or her field. Not only will they be able to help you in your job search, they'll also be able to advise you on how to find a job that matches your skills.
As occupational health and safety is one of our top priorities, you'll also have access to our completely free online training.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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