The Mailroom Clerk is a vital member of the operations team, responsible for ensuring the seamless flow of communication and logistics within the office. This role provides clarity, consistency, and accountability in mail handling while supporting a broad range of facility and administrative tasks. The goal is to maintain an efficient, organized, and respectful work environment for all employees and clients.
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Advantages
- Weekly insurance benefit of $10
- Employees have access to a cafeteria within the office premises.
- The office provides a gym facility for employees to use.
- Employees have access to an on-site clinic.
- Enjoy a two-week vacation with an additional 5 paid sick days.
Responsibilities
Mail & Logistics Management :
Process all incoming and outgoing mail and packages according to established schedules.
Sort, distribute, and track deliveries accurately to ensure timely arrival.
Maintain a high standard of organization and cleanliness within the mailroom work areas.
Facility & Equipment Support :
Perform daily cleaning and basic maintenance of office coffee machines.
Monitor shared equipment and office supplies, reporting to the Mailroom Lead when replenishment or service is required.
Manage and clear Vuse recycle pod containers in accordance with the collection schedule.
Assist with the general upkeep of the archive area and assist with archive preparation.
Event & Room Readiness :
Support event preparation, including light setup (non-installation) and decoration.
Ensure meeting room readiness by cleaning whiteboards, organizing chair placement, and assisting with basic layout needs.
Qualifications
Education: High School Diploma or GED equivalent.
Experience: 1–2 years of experience in a mailroom, office services, retail, or hospitality environment is preferred but not always required.
Technical Skills: Basic proficiency with Microsoft Office (Outlook for emails, Excel for basic tracking) and comfort using digital postage meters or package tracking software.
Physical Stamina: Ability to stand and walk for extended periods and lift/move packages or furniture
Manual Dexterity: Ability to perform basic maintenance on equipment, such as cleaning coffee machines or replacing toner.
Safety Knowledge: Understanding of basic workplace safety and ergonomics when lifting or handling mail.
Communication: Strong verbal and written communication skills for interacting with clients and reporting delays to management.
Organization: A high level of attention to detail to ensure mail is sorted correctly and supplies are replenished before they run out.
Problem-Solving: The ability to "seek clarification" and "take ownership" of tasks until they are fully resolved.
Adaptability: A flexible mindset to pivot from mail sorting to event decoration or archive preparation as priorities change.
Bilingualism (French and English) is required due to regular communication with internal and external stakeholders across Canada and internationally.
Our Client operates across Canada, and globally. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties.
Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
- collaborate and provide support to other colleagues and business functions located outside of Quebec who do not speak French
- attend essential training, meetings or conferences held outside Quebec, which are presented in English
participate in company-wide Canadian/Global town hall meetings and management information sessions, which are presented in English
Summary
Does this job interest you?
Do not hesitate to send me your resume at : vithusha.ravi@randstadsourceright.ca
Randstad is Canada's largest employment agency, and each consultant is a specialist in his or her field. Not only will they be able to help you in your job search, they'll also be able to advise you on how to find a job that matches your skills.
As occupational health and safety is one of our top priorities, you'll also have access to our completely free online training.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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The Mailroom Clerk is a vital member of the operations team, responsible for ensuring the seamless flow of communication and logistics within the office. This role provides clarity, consistency, and accountability in mail handling while supporting a broad range of facility and administrative tasks. The goal is to maintain an efficient, organized, and respectful work environment for all employees and clients.
Advantages
- Weekly insurance benefit of $10
- Employees have access to a cafeteria within the office premises.
- The office provides a gym facility for employees to use.
- Employees have access to an on-site clinic.
- Enjoy a two-week vacation with an additional 5 paid sick days.
Responsibilities
Mail & Logistics Management :
Process all incoming and outgoing mail and packages according to established schedules.
Sort, distribute, and track deliveries accurately to ensure timely arrival.
Maintain a high standard of organization and cleanliness within the mailroom work areas.
Facility & Equipment Support :
Perform daily cleaning and basic maintenance of office coffee machines.
...
Monitor shared equipment and office supplies, reporting to the Mailroom Lead when replenishment or service is required.
Manage and clear Vuse recycle pod containers in accordance with the collection schedule.
Assist with the general upkeep of the archive area and assist with archive preparation.
Event & Room Readiness :
Support event preparation, including light setup (non-installation) and decoration.
Ensure meeting room readiness by cleaning whiteboards, organizing chair placement, and assisting with basic layout needs.
Qualifications
Education: High School Diploma or GED equivalent.
Experience: 1–2 years of experience in a mailroom, office services, retail, or hospitality environment is preferred but not always required.
Technical Skills: Basic proficiency with Microsoft Office (Outlook for emails, Excel for basic tracking) and comfort using digital postage meters or package tracking software.
Physical Stamina: Ability to stand and walk for extended periods and lift/move packages or furniture
Manual Dexterity: Ability to perform basic maintenance on equipment, such as cleaning coffee machines or replacing toner.
Safety Knowledge: Understanding of basic workplace safety and ergonomics when lifting or handling mail.
Communication: Strong verbal and written communication skills for interacting with clients and reporting delays to management.
Organization: A high level of attention to detail to ensure mail is sorted correctly and supplies are replenished before they run out.
Problem-Solving: The ability to "seek clarification" and "take ownership" of tasks until they are fully resolved.
Adaptability: A flexible mindset to pivot from mail sorting to event decoration or archive preparation as priorities change.
Bilingualism (French and English) is required due to regular communication with internal and external stakeholders across Canada and internationally.
Our Client operates across Canada, and globally. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties.
Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
- collaborate and provide support to other colleagues and business functions located outside of Quebec who do not speak French
- attend essential training, meetings or conferences held outside Quebec, which are presented in English
participate in company-wide Canadian/Global town hall meetings and management information sessions, which are presented in English
Summary
Does this job interest you?
Do not hesitate to send me your resume at : vithusha.ravi@randstadsourceright.ca
Randstad is Canada's largest employment agency, and each consultant is a specialist in his or her field. Not only will they be able to help you in your job search, they'll also be able to advise you on how to find a job that matches your skills.
As occupational health and safety is one of our top priorities, you'll also have access to our completely free online training.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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