Office Administrator

We are seeking an organized, independent, and proactive Office Administrator to join a closely-knit, family-owned company. This is a 12 month contract to support a maternity leave. This business specializes in residential and commercial projects across multiple active sites. As the sole administrator in the office, you will handle the day-to-day operational and financial administrative tasks that keep the business running smoothly. The pace of the office is moderate, with some days being busier than others. To ensure your success, a full one-month comprehensive training period will be provided alongside the current administrator before her departure

If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Advantages
· 12 month contract
· Monday to Friday 8:00am - 4:30pm with possibility of overtime
· $25 - $28 per hour based on experience
· Work for a well known company
· Comprehensive training provide
· Close knit and friendly team

Responsibilities
- General Office Administration: Perform typical office administration duties including maintaining digital and physical filing systems, managing office supplies, sorting mail, and ensuring the office remains organized.
- Financial & Invoice Management: Accurately enter vendor and project invoices into QuickBooks.
- Quotations: Type out and format formal project quotes based on data provided by the project teams.
- Payroll Support: Facilitate weekly payroll data entry and support data entry and approvals for monthly union payroll and dues (note: payroll remittance is handled separately).
- Correspondence: Manage the central inbox, respond to client inquiries, and handle daily email correspondence.


Qualifications
- Software Proficiency: Strong working knowledge and experience with QuickBooks or other accounting software is an asset
- Communication Skills: Excellent, fluent English communication skills (written and verbal) are essential for this role.
- Independence: Proven ability to work autonomously and manage your own time effectively, as you will frequently be working in the office independently.
- Attention to Detail: High accuracy in data entry, particularly regarding numbers, invoices, and payroll data.

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.