Office Administrator

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced, high-pressure environment and is confident managing multiple priorities at once. The successful candidate will be responsible for overseeing and coordinating all administrative functions for 8 store locations, making this a highly visible and important role within the organization.

The ideal candidate will be highly organized, detail-oriented, resourceful, and able to work independently while managing competing deadlines. This position requires someone who can work under immense pressure, remain calm and organized, and effectively prioritize tasks across multiple locations.

Advantages
$22.00–$24.00 per hour, based on experience
Monday–Friday, fully in-office
Located near Yorkdale, Toronto
1-month contract with a very high possibility of becoming permanent
Immediate start
Opportunity to work with a well-established company in the jewelry industry
High level of responsibility and exposure to multiple store locations

Responsibilities
Provide comprehensive administrative support for 8 retail store locations
Manage and coordinate day-to-day administrative needs across all stores
Act as a key point of contact between the stores, head office, and internal teams
Coordinate shipping and receiving of packages and documents
Manage FedEx shipments, deliveries, and related administrative requirements
Enter invoices accurately into internal systems
Process and place orders through internal systems
Maintain accurate records, files, and documentation
Follow up on outstanding administrative tasks and requests
Assist with scheduling, correspondence, and general office coordination
Support store managers and teams with various administrative needs
Handle confidential and sensitive information with professionalism and discretion
Ensure administrative processes are completed accurately and within required deadlines
Troubleshoot administrative issues and find solutions quickly
Take ownership of multiple priorities and ensure nothing falls through the cracks
Assist with additional administrative projects and responsibilities as required

Qualifications
Previous experience in a Senior Administrative Assistant, Office Administrator, or similar role
Strong administrative experience with the ability to support multiple locations or teams
Exceptional organizational skills and attention to detail
Ability to work effectively under immense pressure and manage multiple competing priorities
Strong time-management and prioritization skills
Ability to work independently with minimal supervision
Excellent communication and interpersonal skills
Strong computer skills and proficiency with data entry and internal systems
Highly reliable, proactive, and resourceful
Ability to problem-solve and make decisions in a fast-paced environment
Strong follow-up skills and the ability to meet tight deadlines
Highly trustworthy and professional, with the ability to handle confidential information with discretion
Previous experience in the retail or jewelry industry is an asset

Summary
This is a 1-month contract position with a very high chance of becoming permanent for the right candidate. We are looking for someone who can step into the role quickly, take ownership of the administrative responsibilities for all 8 stores, and thrive in a demanding and fast-paced environment.

If you are an experienced administrative professional who is highly organized, adaptable, and confident working under pressure, apply today! Due to the high volume of applications, only candidates whose qualifications closely match the requirements of the role will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.