Office Coordinator
- North York, Ontario
- posted today
- contract
job details
summary
- North York, Ontario
- $23.00 - $26.00 per hour
- Contract
- sectorAdministrative Support
- reference numberAET43TASTFEN
job details
Our client in the skin care industry is looking to hire a temporary contractor! As the Office Operations & Administrative Coordinator, you are the heartbeat of our North York workspace. We are looking for a highly organized, proactive professional to ensure our office runs with peak efficiency while providing a welcoming experience for every employee and guest. You will act as the central point of contact for office administration, property management, and financial support tasks.
...
Advantages
True Hybrid Flexibility: Enjoy the best of both worlds with a balanced 3-day on-site schedule in a modern North York office. Please note this is a contract role
Cross-Functional Exposure: Gain valuable experience and "under-the-hood" insight into HR, Accounting, and IT operations.
Impactful Culture: Be the face of a positive, people-first workplace where your organizational skills directly improve everyone's workday.
Professional Growth: We value resourcefulness and provide the autonomy to manage special projects and evolve operational processes.
Responsibilities
Office Operations & Property Liaison
Front-of-House: Greet visitors and manage all incoming/outgoing mail, couriers, and phone inquiries with a professional touch.
Facilities Management: Act as the primary liaison for North York building management, security, and maintenance; log service tickets for HVAC, electrical, or plumbing and ensure timely resolution.
Supplies & Vendors: Monitor and replenish office and kitchen inventory; review vendor invoices and route them for payment.
Communications: Manage office-wide announcements via Microsoft Teams regarding building updates, weather alerts, or general news.
Administrative & Financial Support
Accounting Assistance: Support the finance team with property tax processing, annual business license renewals, and accurate invoice coding within the Verify system.
Departmental Backup: Provide essential backup for Accounts Payable during peak periods or vacations.
Safety & Compliance: Act as the Emergency Plan contact and maintain updated First Aid training records and Health & Safety incident reports.
People & Culture Support
Onboarding/Offboarding: Coordinate the physical logistics for new hires (desk setup, IT coordination, tours) and manage equipment/badge collection for departing staff.
Candidate Hospitality: Assist with interview coordination to ensure a smooth experience for potential new team members.
Events & Wellness: Support the planning and execution of engagement events, such as wellness fairs, flu clinics, and community initiatives.
Qualifications
Proven experience in office coordination, administration, or a similar high-touch support role.
Highly organized and detail-oriented with the ability to prioritize in a dynamic setting.
Tech Savvy: Proficient in Microsoft Excel, Word, Outlook, and Teams.
Discretion: Comfortable managing confidential information with high integrity.
Collaborative: A service-driven mindset with the confidence to act independently when needed.
Local Presence: Ability to work reliably on-site in North York three days per week.
Summary
If you are a proactive professional who thrives on organization and loves being the "go-to" person for a team, we want to hear from you! Apply today to join our North York team and help us build an exceptional workplace experience.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
Our client in the skin care industry is looking to hire a temporary contractor! As the Office Operations & Administrative Coordinator, you are the heartbeat of our North York workspace. We are looking for a highly organized, proactive professional to ensure our office runs with peak efficiency while providing a welcoming experience for every employee and guest. You will act as the central point of contact for office administration, property management, and financial support tasks.
Advantages
True Hybrid Flexibility: Enjoy the best of both worlds with a balanced 3-day on-site schedule in a modern North York office. Please note this is a contract role
Cross-Functional Exposure: Gain valuable experience and "under-the-hood" insight into HR, Accounting, and IT operations.
Impactful Culture: Be the face of a positive, people-first workplace where your organizational skills directly improve everyone's workday.
Professional Growth: We value resourcefulness and provide the autonomy to manage special projects and evolve operational processes.
Responsibilities
Office Operations & Property Liaison
...
Advantages
True Hybrid Flexibility: Enjoy the best of both worlds with a balanced 3-day on-site schedule in a modern North York office. Please note this is a contract role
Cross-Functional Exposure: Gain valuable experience and "under-the-hood" insight into HR, Accounting, and IT operations.
Impactful Culture: Be the face of a positive, people-first workplace where your organizational skills directly improve everyone's workday.
Professional Growth: We value resourcefulness and provide the autonomy to manage special projects and evolve operational processes.
Responsibilities
Office Operations & Property Liaison
...
Front-of-House: Greet visitors and manage all incoming/outgoing mail, couriers, and phone inquiries with a professional touch.
Facilities Management: Act as the primary liaison for North York building management, security, and maintenance; log service tickets for HVAC, electrical, or plumbing and ensure timely resolution.
Supplies & Vendors: Monitor and replenish office and kitchen inventory; review vendor invoices and route them for payment.
Communications: Manage office-wide announcements via Microsoft Teams regarding building updates, weather alerts, or general news.
Administrative & Financial Support
Accounting Assistance: Support the finance team with property tax processing, annual business license renewals, and accurate invoice coding within the Verify system.
Departmental Backup: Provide essential backup for Accounts Payable during peak periods or vacations.
Safety & Compliance: Act as the Emergency Plan contact and maintain updated First Aid training records and Health & Safety incident reports.
People & Culture Support
Onboarding/Offboarding: Coordinate the physical logistics for new hires (desk setup, IT coordination, tours) and manage equipment/badge collection for departing staff.
Candidate Hospitality: Assist with interview coordination to ensure a smooth experience for potential new team members.
Events & Wellness: Support the planning and execution of engagement events, such as wellness fairs, flu clinics, and community initiatives.
Qualifications
Proven experience in office coordination, administration, or a similar high-touch support role.
Highly organized and detail-oriented with the ability to prioritize in a dynamic setting.
Tech Savvy: Proficient in Microsoft Excel, Word, Outlook, and Teams.
Discretion: Comfortable managing confidential information with high integrity.
Collaborative: A service-driven mindset with the confidence to act independently when needed.
Local Presence: Ability to work reliably on-site in North York three days per week.
Summary
If you are a proactive professional who thrives on organization and loves being the "go-to" person for a team, we want to hear from you! Apply today to join our North York team and help us build an exceptional workplace experience.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show moreFacilities Management: Act as the primary liaison for North York building management, security, and maintenance; log service tickets for HVAC, electrical, or plumbing and ensure timely resolution.
Supplies & Vendors: Monitor and replenish office and kitchen inventory; review vendor invoices and route them for payment.
Communications: Manage office-wide announcements via Microsoft Teams regarding building updates, weather alerts, or general news.
Administrative & Financial Support
Accounting Assistance: Support the finance team with property tax processing, annual business license renewals, and accurate invoice coding within the Verify system.
Departmental Backup: Provide essential backup for Accounts Payable during peak periods or vacations.
Safety & Compliance: Act as the Emergency Plan contact and maintain updated First Aid training records and Health & Safety incident reports.
People & Culture Support
Onboarding/Offboarding: Coordinate the physical logistics for new hires (desk setup, IT coordination, tours) and manage equipment/badge collection for departing staff.
Candidate Hospitality: Assist with interview coordination to ensure a smooth experience for potential new team members.
Events & Wellness: Support the planning and execution of engagement events, such as wellness fairs, flu clinics, and community initiatives.
Qualifications
Proven experience in office coordination, administration, or a similar high-touch support role.
Highly organized and detail-oriented with the ability to prioritize in a dynamic setting.
Tech Savvy: Proficient in Microsoft Excel, Word, Outlook, and Teams.
Discretion: Comfortable managing confidential information with high integrity.
Collaborative: A service-driven mindset with the confidence to act independently when needed.
Local Presence: Ability to work reliably on-site in North York three days per week.
Summary
If you are a proactive professional who thrives on organization and loves being the "go-to" person for a team, we want to hear from you! Apply today to join our North York team and help us build an exceptional workplace experience.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
share this job.
the application process.
Learn what’s next in the application process and find out how we help you land the right job.
1 of 7the application process.
Learn what’s next in the application process and find out how we help you land the right job.
2 of 7we’ll give you a call.
A consultant will call you at a suitable time to discuss your application and career aspirations.
3 of 7getting you registered.
If you’ve never worked with us before, we collect some basic information and confirm your eligibility to work in Canada.
4 of 7reference and background check.
Next, we need to verify a few things! We’ll contact your references and perform a background check to ensure you’re right for the job.
5 of 7the perfect job for you.
Our team will arrange an interview for the role you’ve applied for, or suggest an alternative, if they believe there’s an opportunity that’s a better fit.
6 of 7the interview.
We ensure you’re fully prepared for your interview and know what to expect. We know you’ll ace it!
7 of 7start your new job.
Congratulations, you’re ready to begin your new job! We ensure you’re fully prepared for your first day.
related jobs.
see all jobs- North York, Ontario
- Contract
- $20.54 per hour
As a Research Coordinator, you will assist the department with basic day-to-day administrative duties.The details of this role that will help you decide if it’s the right move for you…Location: North York, ONCompetitive salaryHours:: M-F 8:30-5:30Assignment Duration: 2 months (Possibility of extension)AdvantagesOnsite rolePossibility of ExtensionOpportunity to gain valuable experience in the organizationMonday to FridayResponsibilitiesResource's typical woposted January 29th, 2026As a Research Coordinator, you will assist the department with basic day-to-day administrative duties.The details of this role that will help you decide if it’s the right move for you…Location: North York, ONCompetitive salaryHours:: M-F 8:30-5:30Assignment Duration: 2 months (Possibility of extension)AdvantagesOnsite rolePossibility of ExtensionOpportunity to gain valuable experience in the organizationMonday to FridayResponsibilitiesResource's typical wo
let similar jobs come to you
We will keep you updated when we have similar job postings.
Thank you for subscribing to your personalised job alerts.