We are currently seeking a strategic and organized Operations Coordinator to join our client's team in Downtown Montreal.
In this central role, you will be responsible for the global coordination of tenant-related activities, serving as the primary point of contact to foster positive, long-lasting relationships.
...
This multifaceted position requires you to navigate five key business pillars: managing Tenant relations, providing Human Resources support , and overseeing Administrative tasks. Additionally, you will handle Financial aspects while coordinating with Suppliers and subcontractors for building interventions.
To qualify, you should have a Certificate in Administration (or equivalent) and 5 years of relevant experience. If you are a calm, independent professional with a commitment to quality work, this is the perfect opportunity for you.
Are you ready to take on this diverse operational challenge? Please don't hesitate to apply!
Advantages
• Permanent full-time position
• 100% on-site
• Competitive salary
• Dental and medical insurance after 3 months (50/50 coverage)
• 5 sick days
• 2 to 3 weeks of vacation
• Beautiful offices in downtown Montreal
Responsibilities
The Operations Coordinator is responsible for the global coordination of tenant-related activities, working in collaboration with the company's various departments. They act as the primary point of contact for tenant requests, addressing their concerns and fostering positive, long-lasting relationships.
Tenants
• Receive operational requests and questions from tenants via telephone, email, and the Angus tool.
• Dispatch service calls to technicians using the Angus integrated management platform.
• Facilitate the collection of legal documents, insurance certificates, and proof of maintenance.
• Draft and distribute service memos, notices, and routine correspondence.
Human Resources
• Coordinate mobile technicians and dispatch service calls via the Angus tool.
• Provide support to department members, including technicians, operations coordinators, billing staff, and supervisors.
Administrative
• Participate in various department meetings and draft/distribute minutes.
• Maintain the master database for the property portfolio, as well as tenant and supplier lists.
• Support assigned coordinators with the verification of supplier invoices and purchase orders.
• Ensure compliance with document filing rules on the network.
• Support operations for co-owned (condominium) buildings.
• Implement documentation and track BOMA and LEED certifications.
Financial
• Generate accrual tables and reports for outstanding invoices.
• Support invoice validation and link them to budget estimates and/or purchase orders.
• Verify team expense accounts.
Suppliers
• Coordinate construction subcontractors and inform tenants during minor interventions (plumbing, snow removal, leaks, etc.).
• Receive service reports and extract required follow-up actions.
• Perform any other related tasks requested by the immediate supervisor.
Qualifications
Requirements
• Education & Experience: Certificate in Administration or equivalent, and 5 years of relevant experience.
• Technical Skills: * Strong knowledge of the MS Office suite (particularly Excel, Teams, and PowerPoint).
• Experience with the HOPEM accounting system and Angus (or other service request management systems).
• Languages: Proficiency in French and English, both oral and written.
Aptitudes
• Independent, calm, and strategic.
• Strong organizational skills and dynamism.
• Adaptability, flexibility, and good judgment.
• Commitment to quality work and a strong sense of service.
• Discretion and a valid sense of teamwork with a desire for continuous quality improvement.
• Courtesy, rigor, and the ability to work under pressure.
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
We are currently seeking a strategic and organized Operations Coordinator to join our client's team in Downtown Montreal.
In this central role, you will be responsible for the global coordination of tenant-related activities, serving as the primary point of contact to foster positive, long-lasting relationships.
This multifaceted position requires you to navigate five key business pillars: managing Tenant relations, providing Human Resources support , and overseeing Administrative tasks. Additionally, you will handle Financial aspects while coordinating with Suppliers and subcontractors for building interventions.
To qualify, you should have a Certificate in Administration (or equivalent) and 5 years of relevant experience. If you are a calm, independent professional with a commitment to quality work, this is the perfect opportunity for you.
Are you ready to take on this diverse operational challenge? Please don't hesitate to apply!
Advantages
• Permanent full-time position
• 100% on-site
• Competitive salary
• Dental and medical insurance after 3 months (50/50 coverage)
• 5 sick days
• 2 to 3 weeks of vacation
...
• Beautiful offices in downtown Montreal
Responsibilities
The Operations Coordinator is responsible for the global coordination of tenant-related activities, working in collaboration with the company's various departments. They act as the primary point of contact for tenant requests, addressing their concerns and fostering positive, long-lasting relationships.
Tenants
• Receive operational requests and questions from tenants via telephone, email, and the Angus tool.
• Dispatch service calls to technicians using the Angus integrated management platform.
• Facilitate the collection of legal documents, insurance certificates, and proof of maintenance.
• Draft and distribute service memos, notices, and routine correspondence.
Human Resources
• Coordinate mobile technicians and dispatch service calls via the Angus tool.
• Provide support to department members, including technicians, operations coordinators, billing staff, and supervisors.
Administrative
• Participate in various department meetings and draft/distribute minutes.
• Maintain the master database for the property portfolio, as well as tenant and supplier lists.
• Support assigned coordinators with the verification of supplier invoices and purchase orders.
• Ensure compliance with document filing rules on the network.
• Support operations for co-owned (condominium) buildings.
• Implement documentation and track BOMA and LEED certifications.
Financial
• Generate accrual tables and reports for outstanding invoices.
• Support invoice validation and link them to budget estimates and/or purchase orders.
• Verify team expense accounts.
Suppliers
• Coordinate construction subcontractors and inform tenants during minor interventions (plumbing, snow removal, leaks, etc.).
• Receive service reports and extract required follow-up actions.
• Perform any other related tasks requested by the immediate supervisor.
Qualifications
Requirements
• Education & Experience: Certificate in Administration or equivalent, and 5 years of relevant experience.
• Technical Skills: * Strong knowledge of the MS Office suite (particularly Excel, Teams, and PowerPoint).
• Experience with the HOPEM accounting system and Angus (or other service request management systems).
• Languages: Proficiency in French and English, both oral and written.
Aptitudes
• Independent, calm, and strategic.
• Strong organizational skills and dynamism.
• Adaptability, flexibility, and good judgment.
• Commitment to quality work and a strong sense of service.
• Discretion and a valid sense of teamwork with a desire for continuous quality improvement.
• Courtesy, rigor, and the ability to work under pressure.
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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