Property Administrator

On behalf of our client, a premier commercial real estate organization, we are seeking an organized, proactive, and detail-oriented Property Administrator to join their team in Mississauga. Working directly under the guidance of the Property Director, you will play a pivotal role in ensuring the seamless daily operation of the property service team, tenant relations, and administrative workflows. This is an ideal opportunity for a professional with a background in commercial property management who thrives in a structured, fast-paced office environment.

It is a contract position with an ASAP start *interviewing actively*

Advantages
- Opportunity for growth
- Work in a great team dynamic
- ASAP start in Mississauga

Responsibilities
Tenant Relations & Customer Service
- Serve as the primary point of contact for daily tenant inquiries via phone, email, and written correspondence.
- Maintain professional relationships with tenants, suppliers, contractors, and corporate office teams.
- Prepare and distribute formal correspondence, including default letters, warning notices, lease amendments, and general announcements.
- Oversee access card and parking garage remote management, keeping accurate tenant logs.
- Maintain and routinely update building emergency contact rosters.

Financial & Accounting Support
- Process accounts payable: code, verify, and route invoices for proper approval and update operational budgets accordingly.
- Assist with rent collection, monitoring arrears, and issuing monthly statements of account or collection letters to tenants.
- Generate purchase orders (POs), input approved POs into the system, and issue cheque requisitions for tenant improvements.
- Prepare bank deposits and log payments accurately into the accounting system.

Operations & Document Control

- Track and collect required compliance documentation, including tenant/contractor insurance certificates, WSIB certificates, sales reports, grease trap/exhaust receipts, and fire protection records.
- Input compliance logs, maintenance records, and HVAC details into Yardi.
- Participate in specialized tracking registries (e.g., GR) for tenant onboarding and proactive maintenance tracking.
- Establish and maintain both digital and physical filing systems using structured naming standards.




Qualifications
Experience: 1+ years of experience in Commercial Property Management or a high-volume real estate administration role.
Software Skills: Hands-on proficiency with Yardi and MS Office Suite (Word, Excel, Outlook).
Financial Aptitude: Solid foundation in basic accounting principles (A/P, A/R, coding, and budget tracking).
Core Competencies: Exceptional attention to detail, strong organizational skills, and clear verbal/written communication skills.
Work Arrangement: Willing and able to work 100% on-site in Mississauga (Monday through Friday).

Summary
We look forward to connecting with talented professionals like you, Apply today with your updated resume!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.