The Proxy Voting Analyst is responsible for supporting proxy voting operations while contributing to broader sustainability (ESG) and corporate governance objectives. The role integrates operational execution, stewardship support, data analysis, and process improvement, ensuring proxy voting activities align with internal governance policies, regulatory requirements, and responsible investing principles.
...
The successful candidate will develop a strong understanding of investment operations, proxy voting mechanisms, corporate governance frameworks, and ESG stewardship practices, while contributing to a dynamic and evolving operating environment.
Job title: Proxy Voting Analyst
đź“… Duration: 12-month contract (Strong potential of extension)
Work Location: Toronto hybrid
Anchor Days: Tues , wed, and Thursday
Advantages
Work-Life Balance
Work Model: Hybrid
Team Culture: Be part of a great team known for its strong sense of community.
Responsibilities
Proxy Voting Operations & Execution
•Support the end-to-end proxy voting lifecycle, including monitoring, reconciliation, and processing of proxy materials to ensure accuracy and completeness across systems and custodians.
•Execute proxy votes on third-party platforms within established deadlines, ensuring adherence to market timelines and operational controls.
•Support the execution of proxy-related initiatives and seasonal deliverables, including tracking key milestones, deadlines, and dependencies
•Assist in coordinating activities across internal teams, custodians, and external vendors to ensure alignment and timely completion of deliverables
•Maintain accurate proxy records and support the preparation of reporting deliverables and regulatory filings, ensuring audit readiness and transparency.
•Support the delivery of proxy-related initiatives by tracking milestones, coordinating inputs, and contributing to process enhancements, documentation, and consistent execution of workflows.
•Maintain documentation of procedures, requirements, and changes to support consistency and knowledge sharing
•Analyze operational data and workflows to identify trends, gaps, and improvement opportunities; translate business requirements into actionable solutions; and leverage tools (e.g., Power BI, Power Automate, Power Apps) to enhance reporting, efficiency, and decision-making.
Sustainability & Governance (Stewardship) Support
•Assist in applying proxy voting guidelines in line with corporate governance and ESG principles.
•Support the review of ballot items, including environmental, social, and governance topics, following established internal guidelines.
•Help prepare and maintain data for stewardship reporting, including voting records and regulatory requirements.
•Work with Sustainability, Investment, and Governance teams to support day-to-day proxy voting activities and ensure processes are followed.
•Support updates to proxy voting guidelines and policy documentation.
•Utilize AI technologies to enhance efficiency and consistency in applying proxy voting guidelines.
•Help analyze proxy voting trends and review peer asset manager practices for insights and benchmarking.
•Support updates to processes based on evolving regulatory and market conditions
•Assist in creating training materials to help stakeholders understand updated proxy processes and guidelines
Coordination & Stakeholder Management
•Coordinate activities across internal teams (Sustainability, Compliance, Legal, Operations, Investment etc. ), custodians, and external vendors to ensure timely and accurate execution of proxy-related deliverables.
•Track milestones, and deadlines to ensure efficient delivery of time-sensitive activities.
How you’ll make an impact
•Provide great customer service experience by assisting end users in troubleshooting, offering resolution or workaround in a timely manner, and escalating where appropriate.
•Seek opportunities to increase overall organizational efficiency, thorough developing and proposing net new and/or re-engineering existing processes.
•Measure changes' success using key performance indicators (KPIs) and metrics.
•Analyze key business priorities and bring insights to generate actions that create value for the company.
•Implement automation and workflow improvement solutions via Microsoft Power Platform tools to assist in the overall team mandate of operationalizing data decision making tools via Power BI.
•Support organizational change and provide post-implementation support.
•Build strong relationships with stakeholders across Operations, Sustainability, Investments, Legal, Compliance and Technology teams.
Qualifications
Degree/Certifications Required:
Bachelor’s degree in Finance, Business Administration, Economics, or a related field. Exposure to ESG or governance-related coursework/certification is an asset.
Years of Overall Experience:
2 years of relevant experience in investment operations, asset management, data analysis, or a related field.
Preferred Candidate Background:
Experience in proxy voting, investment operations, ESG/stewardship, or corporate governance.
Strong data and reporting background, with exposure to automation tools and workflow improvement initiatives.
MUST-HAVE Hard Skills:
1.) Strong Excel skills (formulas, data analysis; exposure to Power Query/VBA)
2.) Experience with data analysis, reporting, and process improvement
3.) Familiarity with workflow tools (e.g.,SQL, Power BI, Power Automate, SharePoint) and operational processes
SOFT SKILLS:
1.) Strong attention to detail and accuracy
2.) Excellent communication and stakeholder management skills
3.) Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
NICE-TO-HAVE:
1.) Knowledge of proxy voting, ESG, or corporate governance
2.) Experience working in asset management or investment operations
3.) Exposure to automation tools (Power Apps, Power Automate) and Agile/project environments
Summary
To Apply: If you are a professional looking to join a dynamic team, please apply directly with your resume to be considered for this opportunity.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
The Proxy Voting Analyst is responsible for supporting proxy voting operations while contributing to broader sustainability (ESG) and corporate governance objectives. The role integrates operational execution, stewardship support, data analysis, and process improvement, ensuring proxy voting activities align with internal governance policies, regulatory requirements, and responsible investing principles.
The successful candidate will develop a strong understanding of investment operations, proxy voting mechanisms, corporate governance frameworks, and ESG stewardship practices, while contributing to a dynamic and evolving operating environment.
Job title: Proxy Voting Analyst
đź“… Duration: 12-month contract (Strong potential of extension)
Work Location: Toronto hybrid
Anchor Days: Tues , wed, and Thursday
Advantages
Work-Life Balance
Work Model: Hybrid
Team Culture: Be part of a great team known for its strong sense of community.
Responsibilities
Proxy Voting Operations & Execution
•Support the end-to-end proxy voting lifecycle, including monitoring, reconciliation, and processing of proxy materials to ensure accuracy and completeness across systems and custodians.
...
•Execute proxy votes on third-party platforms within established deadlines, ensuring adherence to market timelines and operational controls.
•Support the execution of proxy-related initiatives and seasonal deliverables, including tracking key milestones, deadlines, and dependencies
•Assist in coordinating activities across internal teams, custodians, and external vendors to ensure alignment and timely completion of deliverables
•Maintain accurate proxy records and support the preparation of reporting deliverables and regulatory filings, ensuring audit readiness and transparency.
•Support the delivery of proxy-related initiatives by tracking milestones, coordinating inputs, and contributing to process enhancements, documentation, and consistent execution of workflows.
•Maintain documentation of procedures, requirements, and changes to support consistency and knowledge sharing
•Analyze operational data and workflows to identify trends, gaps, and improvement opportunities; translate business requirements into actionable solutions; and leverage tools (e.g., Power BI, Power Automate, Power Apps) to enhance reporting, efficiency, and decision-making.
Sustainability & Governance (Stewardship) Support
•Assist in applying proxy voting guidelines in line with corporate governance and ESG principles.
•Support the review of ballot items, including environmental, social, and governance topics, following established internal guidelines.
•Help prepare and maintain data for stewardship reporting, including voting records and regulatory requirements.
•Work with Sustainability, Investment, and Governance teams to support day-to-day proxy voting activities and ensure processes are followed.
•Support updates to proxy voting guidelines and policy documentation.
•Utilize AI technologies to enhance efficiency and consistency in applying proxy voting guidelines.
•Help analyze proxy voting trends and review peer asset manager practices for insights and benchmarking.
•Support updates to processes based on evolving regulatory and market conditions
•Assist in creating training materials to help stakeholders understand updated proxy processes and guidelines
Coordination & Stakeholder Management
•Coordinate activities across internal teams (Sustainability, Compliance, Legal, Operations, Investment etc. ), custodians, and external vendors to ensure timely and accurate execution of proxy-related deliverables.
•Track milestones, and deadlines to ensure efficient delivery of time-sensitive activities.
How you’ll make an impact
•Provide great customer service experience by assisting end users in troubleshooting, offering resolution or workaround in a timely manner, and escalating where appropriate.
•Seek opportunities to increase overall organizational efficiency, thorough developing and proposing net new and/or re-engineering existing processes.
•Measure changes' success using key performance indicators (KPIs) and metrics.
•Analyze key business priorities and bring insights to generate actions that create value for the company.
•Implement automation and workflow improvement solutions via Microsoft Power Platform tools to assist in the overall team mandate of operationalizing data decision making tools via Power BI.
•Support organizational change and provide post-implementation support.
•Build strong relationships with stakeholders across Operations, Sustainability, Investments, Legal, Compliance and Technology teams.
Qualifications
Degree/Certifications Required:
Bachelor’s degree in Finance, Business Administration, Economics, or a related field. Exposure to ESG or governance-related coursework/certification is an asset.
Years of Overall Experience:
2 years of relevant experience in investment operations, asset management, data analysis, or a related field.
Preferred Candidate Background:
Experience in proxy voting, investment operations, ESG/stewardship, or corporate governance.
Strong data and reporting background, with exposure to automation tools and workflow improvement initiatives.
MUST-HAVE Hard Skills:
1.) Strong Excel skills (formulas, data analysis; exposure to Power Query/VBA)
2.) Experience with data analysis, reporting, and process improvement
3.) Familiarity with workflow tools (e.g.,SQL, Power BI, Power Automate, SharePoint) and operational processes
SOFT SKILLS:
1.) Strong attention to detail and accuracy
2.) Excellent communication and stakeholder management skills
3.) Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
NICE-TO-HAVE:
1.) Knowledge of proxy voting, ESG, or corporate governance
2.) Experience working in asset management or investment operations
3.) Exposure to automation tools (Power Apps, Power Automate) and Agile/project environments
Summary
To Apply: If you are a professional looking to join a dynamic team, please apply directly with your resume to be considered for this opportunity.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
show more
