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      • Brantford, Ontario
      • Contract
      • $18.00 - $20.00 per hour
      Administrative AssistantAttention Administrative Assistants! Are you looking to join a dynamic team? Are you organized with great attention to detail? Do you enjoy performing various tasks throughout the day? If this sounds like you, then we have the perfect opportunity!We are looking for an Administrative Assistant for a role in the Brantford area. The successful candidate will be adaptable to different situations, have strong Microsoft Excel, Word and Outlook skills and a strong work ethic.The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include taking minutes during meetings and scheduling appointments for all departmental managers. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.AdvantagesAdvantages of the Administrative Assistant- Temporary 6-month contract with opportunity for extension (based on performance) - $18-20/ hour starting - Working for a fast-growing start-up manufacturing company - Monday to Friday 8:00 am to 4:30 pm- Two weeks hands-on training- Working in a brand new manufacturing facility in Brantford, ONResponsibilitiesResponsibilities of the Administrative Assistant- Courteously receive and screen all inbound calls, emails, and visitors.- Take and transcribe dictation notes and meeting minutes.- Review, evaluate and distribute all incoming and outgoing mail.- Maintain a professional image and demeanour with all employees, management, executives and visitors at all times.- Maintain a high level of confidentiality in all interactions.- Provide general administrative support to all departmental members.- Complete and review all expense reports, invoices, and other relevant monetary documents.- Review and prepare operational documents, reports and other correspondence materials for the management team – i.e. OSR, Shipping Schedule, Raw Material Usage, HACCP Audits & Documentation, Timesheet hours, DOM, etc.- Manage CHEP pallet orders and transfers.- Perform Purchase Order Requisitions for approval and submission to vendors.- Maintain and monitor office & manufacturing supply inventory levels and place orders as required.- Schedule and coordinate all inbound and outbound shipments with carriers.- Assist in Inventory Physical Count.- Assist in Accounting filing and data entry.- Other duties, relevant to the position, shall be assigned as required.QualificationsQualifications of the Administrative Assistant- 2+ years experience in a similar Administrative Assistant role- Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook etc)- Previous experience Scheduling shipments with vendors/carriers- Very strong attention to Detail- Ability to multi-task and prioritize- Previous scheduling and purchasing experience considered an asset- Previous experience in fast-paced manufacturing considered an assetSummaryPlease do not delay as this position will not be available for long!How to Apply?1) Email your resume to destina.okanovic@randstad.ca or Joshua.thammavongsa@randstad.ca2) Apply online at Randstad.ca today!
      Administrative AssistantAttention Administrative Assistants! Are you looking to join a dynamic team? Are you organized with great attention to detail? Do you enjoy performing various tasks throughout the day? If this sounds like you, then we have the perfect opportunity!We are looking for an Administrative Assistant for a role in the Brantford area. The successful candidate will be adaptable to different situations, have strong Microsoft Excel, Word and Outlook skills and a strong work ethic.The Administrative Assistant will be required to perform an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include taking minutes during meetings and scheduling appointments for all departmental managers. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required.AdvantagesAdvantages of the Administrative Assistant- Temporary 6-month contract with opportunity for extension (based on performance) - $18-20/ hour starting - Working for a fast-growing start-up manufacturing company - Monday to Friday 8:00 am to 4:30 pm- Two weeks hands-on training- Working in a brand new manufacturing facility in Brantford, ONResponsibilitiesResponsibilities of the Administrative Assistant- Courteously receive and screen all inbound calls, emails, and visitors.- Take and transcribe dictation notes and meeting minutes.- Review, evaluate and distribute all incoming and outgoing mail.- Maintain a professional image and demeanour with all employees, management, executives and visitors at all times.- Maintain a high level of confidentiality in all interactions.- Provide general administrative support to all departmental members.- Complete and review all expense reports, invoices, and other relevant monetary documents.- Review and prepare operational documents, reports and other correspondence materials for the management team – i.e. OSR, Shipping Schedule, Raw Material Usage, HACCP Audits & Documentation, Timesheet hours, DOM, etc.- Manage CHEP pallet orders and transfers.- Perform Purchase Order Requisitions for approval and submission to vendors.- Maintain and monitor office & manufacturing supply inventory levels and place orders as required.- Schedule and coordinate all inbound and outbound shipments with carriers.- Assist in Inventory Physical Count.- Assist in Accounting filing and data entry.- Other duties, relevant to the position, shall be assigned as required.QualificationsQualifications of the Administrative Assistant- 2+ years experience in a similar Administrative Assistant role- Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook etc)- Previous experience Scheduling shipments with vendors/carriers- Very strong attention to Detail- Ability to multi-task and prioritize- Previous scheduling and purchasing experience considered an asset- Previous experience in fast-paced manufacturing considered an assetSummaryPlease do not delay as this position will not be available for long!How to Apply?1) Email your resume to destina.okanovic@randstad.ca or Joshua.thammavongsa@randstad.ca2) Apply online at Randstad.ca today!
      • Toronto, Ontario
      • Contract
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      One of the top baking companies is looking for an Administrative Assistant to support the DT office. 1-year contract with possibilities of extension. Start ASAP. Advantages- 12 month contract with long term potential- 18.66/hr- DT Toronto- Work for one of Canada's largest banksResponsibilitiesOPERATIONAL EFFECTIVENESS- Executes operating procedures that ensure the accuracy, timeliness and completeness of all processes.- Contributes to environment of continuous improvement that assesses workflow, processes and procedures on an ongoing basis, ensuring maximum efficiency and quality within the department.- Achieves preset targets measuring service quality & effectiveness against appropriate benchmarks.- Continuously identify opportunities to enhance our service and value proposition for our clients.RISK MANAGEMENT- Follows preset procedures ensuring compliance with applicable regulatory requirements as well as corporate audit and risk management requirements.- Contributes to satisfactory results in all internal & external audits.- Undertakes ongoing training & development of staff on operating procedures & regulatory requirements.- Ensure appropriate liaison with Risk and Control area withinOperations- Ensure all suspense accounts are current and up-to-date• Data entry into multiple systemsResponsible for the execution of all activities related to cash processing and reconciliation operations in the market for all client segmentsQualifications- At least 2 years of Administrative Assistant Experience- Strong computer skills- Intermedian Excel Skills- Accurate Data Entry Skills- Sound knowledge of Microsoft Office Suite- Client service management- Pertinent industry and regulatory/compliance knowledgeNice to have:- Technical knowledge in Global Payments practices- Technical knowledge in different investment instrument types- Technical knowledge in SWIFT Message TypesSummaryIf you're looking for an Administrative Assistant role and available to start ASAP. Apply now!
      • Burlington, Ontario
      • Permanent
      • $35,000 - $40,000 per year
      Reception and Administrative Assistant Are you someone who enjoys administrative tasks? Are you looking to join an easy-going team with an open door policy? If you consider yourself someone who shows initiative and is willing to help out wherever needed, this might be the opportunity for you. We are working with a leading manufacturing within the building material sector and this growing company is looking for an eager individual to join their team as an Administrative Assistant. This role will reports directly to the Controller and will be supporting and interacting with the Site Coordinators. The ideal candidate will have experience within an office setting, have customer service experience, and be comfortable speaking with clients over the phone. They are looking for someone who is detail oriented, task driven, and has the ability to multitask. Please apply online at randstad.ca if you would like to be considered for the position or email your resume to heather.dumitru@randstad.ca today!Advantages- Permanent Administrative Assistant position - Great Burlington location- Salary between $35 000 - $40 000 based on experience- Monday – Friday - 8:00 am – 4:30 pm- Benefits and vacation provide after probationary period - Profit sharing - Growing company with room for growth - Cross- training opportunities within service department- “One dream one team mentality” - Laid back manager with open door policy- Great work culture and energetic team Responsibilities- Enter PO’s in company CRM- Greeting customers / vendors upon arrival- Answering our multi-line phone- Preparation of invoices for pick-ups, email, fax and daily mail - Processing credit card payments in person or over the phone- Sending payment reminders and follow up calls to accounts with outstanding balances- Filing and archiving of documents both hard copy and electronically- Data entry and review of various reports regarding daily shipments- Assisting the Service department with dispatching technicians, updating schedules and prioritizing calls- Trips to Canada Post to send priority and sensitive items registered mail as needed- Order/pick up office and kitchen suppliesQualifications- 1-3 years experience within administrative or customer service role - Strong communication skills in English (both written and oral)- Must be organized and have great attention to detail- Must be a self-starter and work independently - Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)- Experience within a construction industry is nice to have - Excellent time management - Experience working in a manufacturing environment or within a construction industry is preferredSummaryHow to Apply?1) Email your resume to heather.dumitru@randstad.ca2) Apply online at Randstad.ca today!
      Reception and Administrative Assistant Are you someone who enjoys administrative tasks? Are you looking to join an easy-going team with an open door policy? If you consider yourself someone who shows initiative and is willing to help out wherever needed, this might be the opportunity for you. We are working with a leading manufacturing within the building material sector and this growing company is looking for an eager individual to join their team as an Administrative Assistant. This role will reports directly to the Controller and will be supporting and interacting with the Site Coordinators. The ideal candidate will have experience within an office setting, have customer service experience, and be comfortable speaking with clients over the phone. They are looking for someone who is detail oriented, task driven, and has the ability to multitask. Please apply online at randstad.ca if you would like to be considered for the position or email your resume to heather.dumitru@randstad.ca today!Advantages- Permanent Administrative Assistant position - Great Burlington location- Salary between $35 000 - $40 000 based on experience- Monday – Friday - 8:00 am – 4:30 pm- Benefits and vacation provide after probationary period - Profit sharing - Growing company with room for growth - Cross- training opportunities within service department- “One dream one team mentality” - Laid back manager with open door policy- Great work culture and energetic team Responsibilities- Enter PO’s in company CRM- Greeting customers / vendors upon arrival- Answering our multi-line phone- Preparation of invoices for pick-ups, email, fax and daily mail - Processing credit card payments in person or over the phone- Sending payment reminders and follow up calls to accounts with outstanding balances- Filing and archiving of documents both hard copy and electronically- Data entry and review of various reports regarding daily shipments- Assisting the Service department with dispatching technicians, updating schedules and prioritizing calls- Trips to Canada Post to send priority and sensitive items registered mail as needed- Order/pick up office and kitchen suppliesQualifications- 1-3 years experience within administrative or customer service role - Strong communication skills in English (both written and oral)- Must be organized and have great attention to detail- Must be a self-starter and work independently - Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)- Experience within a construction industry is nice to have - Excellent time management - Experience working in a manufacturing environment or within a construction industry is preferredSummaryHow to Apply?1) Email your resume to heather.dumitru@randstad.ca2) Apply online at Randstad.ca today!
      • Stoney Creek, Ontario
      • Permanent
      Do you enjoy working for a good cause. Do you enjoy working with the public and being the go-to person in the office. Our not-for-profit client in hamilton is looking for you. Our client is looking to add to their team an Administrative Assistant so they can help deliver meals to families in need. Were looking for someone who can work accurately while being able to multi-task even under pressure. Some with great communication skills in person over the phone and through email. If this is you please apply now.AdvantagesSome of the Advantages of being the Administrative Assistant - Permanent full-time roles - 8:30am - 4:30 pm 1/2 hour lunch unpaid- competitive pay $16.45 - $20- 2 weeks vacation(negotiable)- 3% RRSP contributions matched by the employer after 6 months- 100% benefits covered after 3 monthsResponsibilitiesSome of the Responsibilities of being the Administrative Assistant - Reception - Handling donors and vendors,- in and outbound phone calls - organize documents for distribution, mailing, and filing- processing gifts, thank you letters, and tax receipt- completing bank deposits - maintain a healthy database - data entry- Proofread, edit, and format HR-related documents- Prepare Word, Excel, and PowerPoint documents as directed- Maintain and monitor office supply inventory levelsQualificationsSome of the Qualifications of a Great Administrative Assistant- Very strong attention to Detail- Able to multi-task, especially during the busy season- Pleasant to work with- Excellent English written and verbal skills - Computer literacy, including MS Word, Excel, and email- post-secondary degree or diploma SummarySUMMARYPlease do not delay as this position will not be available for long!How to Apply?1) Email your resume to destina.okanovic@randstad.ca or Joshua.thammavongsa@randstad.ca2) Apply online at Randstad.ca today!
      Do you enjoy working for a good cause. Do you enjoy working with the public and being the go-to person in the office. Our not-for-profit client in hamilton is looking for you. Our client is looking to add to their team an Administrative Assistant so they can help deliver meals to families in need. Were looking for someone who can work accurately while being able to multi-task even under pressure. Some with great communication skills in person over the phone and through email. If this is you please apply now.AdvantagesSome of the Advantages of being the Administrative Assistant - Permanent full-time roles - 8:30am - 4:30 pm 1/2 hour lunch unpaid- competitive pay $16.45 - $20- 2 weeks vacation(negotiable)- 3% RRSP contributions matched by the employer after 6 months- 100% benefits covered after 3 monthsResponsibilitiesSome of the Responsibilities of being the Administrative Assistant - Reception - Handling donors and vendors,- in and outbound phone calls - organize documents for distribution, mailing, and filing- processing gifts, thank you letters, and tax receipt- completing bank deposits - maintain a healthy database - data entry- Proofread, edit, and format HR-related documents- Prepare Word, Excel, and PowerPoint documents as directed- Maintain and monitor office supply inventory levelsQualificationsSome of the Qualifications of a Great Administrative Assistant- Very strong attention to Detail- Able to multi-task, especially during the busy season- Pleasant to work with- Excellent English written and verbal skills - Computer literacy, including MS Word, Excel, and email- post-secondary degree or diploma SummarySUMMARYPlease do not delay as this position will not be available for long!How to Apply?1) Email your resume to destina.okanovic@randstad.ca or Joshua.thammavongsa@randstad.ca2) Apply online at Randstad.ca today!
      • Toronto, Ontario
      • Contract
      Junior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position. AdvantagesWork remoteWork for a Global Financial Services organization$15.50/hr3 month contract with potential for extensionResponsibilitiesProviding Administrative support for the team - Request and prepare data and case files based on defined processes - Tracking and logging to support measurements and workflow management - Provide back up assistance for other Administrative Team members - Active participation, including the implementation of, process improvements for on team projects - Mail delivery as required in back up situations - Filing based on set standards and timelines as requested - Coordinating Report requests, both standard and non-standard - Monitoring, coordinating assignment of items and responding to inquiries - Providing phone coverage - Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice - Actively seeking opportunities for professional and personal growth and developmentQualificationsSecondary School Diploma - Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes) - Excellent communication skills - Excellent organizational skills - Flexibility in managing a varied and often challenging, quickly changing workload; - Ability to recognize task demands and deadlines and prioritize accordingly SummaryJunior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position.
      Junior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position. AdvantagesWork remoteWork for a Global Financial Services organization$15.50/hr3 month contract with potential for extensionResponsibilitiesProviding Administrative support for the team - Request and prepare data and case files based on defined processes - Tracking and logging to support measurements and workflow management - Provide back up assistance for other Administrative Team members - Active participation, including the implementation of, process improvements for on team projects - Mail delivery as required in back up situations - Filing based on set standards and timelines as requested - Coordinating Report requests, both standard and non-standard - Monitoring, coordinating assignment of items and responding to inquiries - Providing phone coverage - Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice - Actively seeking opportunities for professional and personal growth and developmentQualificationsSecondary School Diploma - Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes) - Excellent communication skills - Excellent organizational skills - Flexibility in managing a varied and often challenging, quickly changing workload; - Ability to recognize task demands and deadlines and prioritize accordingly SummaryJunior The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position.
      • Burlington, Ontario
      • Permanent
      Accounts Payable Administrative Assistant in BurlingtonAre you a strong Administrator who enjoys working in a fun and focused work environment? Are you familiar with accounting functions, consider yourself detail oriented, able to prioritize and multitask? Then this Administrative position may be a great fit for you!We are currently recruiting for a permanent Administrative Assistant position would be supporting the Accounts Payable department. This is a position within the Burlington area for a Storage company that has branches across Canada. This position will involve directly assisting the accounting department with administrative duties, reviewing and printing reports, navigating and entering data through QuickBooks.The ideal candidate will have 3+ years of experience within an Administrative or Office positions that involved data entry, will have knowledge of Excel and QuickBooks, and a strong attention to detail. This is a great opportunity with flexible hours and remote work availability.If you are interested in applying for this opportunity please apply online at Randstad.ca or email heather.dumitru@randstad.ca.Advantages- Full-time hours during the day- Relaxed, casual environment- 3 days work from home 2 days in office- Monday-Friday- $40 000 - 50 000 yearly- 3 weeks vacation- Benefits provided- Burlington Location- Environment where you can work independently and as a team- Pet Friendly office- Laptop and equipment provided- Permanent opportunityResponsibilities- Monitor and review AP inbox, forward emails as need regarding inquires, invoices, and supporting documentation- Updating internal database and Quickbooks with client information and payment details- Investigation of invoicing errors and follow up with vendors - Reviewing and printing reports- Retrieving and distributing mail- Scanning, copying, and filing documents- Maintaining and order office suppliesQualifications- 3+ years of experience within Administration or Office role- Proficient within MS Excel and Word- Must be an excellent communicator- Must have great attention to detail and time management skills- Experience with Quickbooks is a nice to have- Understanding of Accounts Payable process is a nice to haveSummaryHow to Apply?1) Apply online at Randstad.ca today!2) Email your resume at heather.dumitru@randstad.ca today!
      Accounts Payable Administrative Assistant in BurlingtonAre you a strong Administrator who enjoys working in a fun and focused work environment? Are you familiar with accounting functions, consider yourself detail oriented, able to prioritize and multitask? Then this Administrative position may be a great fit for you!We are currently recruiting for a permanent Administrative Assistant position would be supporting the Accounts Payable department. This is a position within the Burlington area for a Storage company that has branches across Canada. This position will involve directly assisting the accounting department with administrative duties, reviewing and printing reports, navigating and entering data through QuickBooks.The ideal candidate will have 3+ years of experience within an Administrative or Office positions that involved data entry, will have knowledge of Excel and QuickBooks, and a strong attention to detail. This is a great opportunity with flexible hours and remote work availability.If you are interested in applying for this opportunity please apply online at Randstad.ca or email heather.dumitru@randstad.ca.Advantages- Full-time hours during the day- Relaxed, casual environment- 3 days work from home 2 days in office- Monday-Friday- $40 000 - 50 000 yearly- 3 weeks vacation- Benefits provided- Burlington Location- Environment where you can work independently and as a team- Pet Friendly office- Laptop and equipment provided- Permanent opportunityResponsibilities- Monitor and review AP inbox, forward emails as need regarding inquires, invoices, and supporting documentation- Updating internal database and Quickbooks with client information and payment details- Investigation of invoicing errors and follow up with vendors - Reviewing and printing reports- Retrieving and distributing mail- Scanning, copying, and filing documents- Maintaining and order office suppliesQualifications- 3+ years of experience within Administration or Office role- Proficient within MS Excel and Word- Must be an excellent communicator- Must have great attention to detail and time management skills- Experience with Quickbooks is a nice to have- Understanding of Accounts Payable process is a nice to haveSummaryHow to Apply?1) Apply online at Randstad.ca today!2) Email your resume at heather.dumitru@randstad.ca today!
      • Stratford, Ontario
      • Contract
      Do you have excellent administrative skills and would like to join a winning Sales team?Do you have front office experience handling reception and serving new and existing customers?Our client in Stratford is looking for an Administrative Assistant to join their team on a 1-month contract with possibility for extension.Advantages- Core Hours (Monday - Friday 8:30am-5:00pm)- Pay rate: $18-20/hr depending on experience- This position will be working onsite at the client location- Direct Hire with the client- Team-oriented environment- Great work-life balanceResponsibilities- The successful candidate will directly support the Sales Team.- Maintain professionalism, tact, diplomacy and sensitivity to portray the Company in a positive manner- Perform Reception Tasks, Operate Phone System to serve new and existing Customers- Provide clerical support for Sales Team- Data Entry within the ERP System (Microsoft Dynamics NAV)- Maintain Filing System Qualifications- 2-3 years of Administrative experience and/or sales experience- Working knolwedge in Microsoft Office 365- Experience in Microsoft Dynamics NAV and CRM is preferred- Ability to effectively communicate both verbally and in writing- High level of integrity and work ethic- Ability to prioritize and manage conflicting demandsSummaryIf you are interested in the Administrative Assistant Role and would like to apply, please follow how to apply below:How to apply:1) Respond directly to this job posting2) Apply at www.randstad.ca and follow up with a phone call an hour afterward to 519-772-0181 ext. #3 and ask for Saudia or Lauren.3) You can also email: saudia.yusuf@randstad.ca AND lauren.campana@randstad.caOur services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.Ask us about our new MyRandstad app, which sends automatic alerts about new shifts that you can accept or decline depending on your availabilityRandstad Waterloo is committed to helping you tackle the challenges and take advantage of promising career opportunities. Connect with us today to learn more about the many positions we have to offer at the Waterloo Randstad.
      Do you have excellent administrative skills and would like to join a winning Sales team?Do you have front office experience handling reception and serving new and existing customers?Our client in Stratford is looking for an Administrative Assistant to join their team on a 1-month contract with possibility for extension.Advantages- Core Hours (Monday - Friday 8:30am-5:00pm)- Pay rate: $18-20/hr depending on experience- This position will be working onsite at the client location- Direct Hire with the client- Team-oriented environment- Great work-life balanceResponsibilities- The successful candidate will directly support the Sales Team.- Maintain professionalism, tact, diplomacy and sensitivity to portray the Company in a positive manner- Perform Reception Tasks, Operate Phone System to serve new and existing Customers- Provide clerical support for Sales Team- Data Entry within the ERP System (Microsoft Dynamics NAV)- Maintain Filing System Qualifications- 2-3 years of Administrative experience and/or sales experience- Working knolwedge in Microsoft Office 365- Experience in Microsoft Dynamics NAV and CRM is preferred- Ability to effectively communicate both verbally and in writing- High level of integrity and work ethic- Ability to prioritize and manage conflicting demandsSummaryIf you are interested in the Administrative Assistant Role and would like to apply, please follow how to apply below:How to apply:1) Respond directly to this job posting2) Apply at www.randstad.ca and follow up with a phone call an hour afterward to 519-772-0181 ext. #3 and ask for Saudia or Lauren.3) You can also email: saudia.yusuf@randstad.ca AND lauren.campana@randstad.caOur services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.Ask us about our new MyRandstad app, which sends automatic alerts about new shifts that you can accept or decline depending on your availabilityRandstad Waterloo is committed to helping you tackle the challenges and take advantage of promising career opportunities. Connect with us today to learn more about the many positions we have to offer at the Waterloo Randstad.
      • Toronto, Ontario
      • Contract
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      The main function of an administrative assistant is to provide high-level administrative support by handling information requests and performing clerical functions for the Wealth mgmt department. Two portfolio managers that work together as a team and this is an opportunity to grown your career within banking/finance.AdvantagesWork for the largest Cdn bank2 month contract with potential to be extendedWork remote$19/hrResponsibilitiesProvides administrative support to Portfolio Managers and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities: CUSTOMER:Provide a high level of administrative support ensuring quality service and professionalism at every customer interactionManage efficiently in a multi-tasked environment and ensure deadlines are metApply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, )Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/areaQualifications1) Office Exp – 2 to 4 years2) Experience working in fast paced environment, business professional setting3) Strong attention to detail (very important)4) Excellent communication skills (written and verbal) especially when composing emailsNice to have:1) exp working in wealth mgmt- huge asset2) Exp. In banking – understanding termsSummaryEnsure the optimal level of customer service and professionalism is providedProvide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as requiredConsistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriatePrioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the teamEfficiently manage expectations/concerns through strong communication skills, both verbal and writtenSkills: Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one's time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
      • Mississauga, Ontario
      • Permanent
      Administrative Assistant in Mississauga!Do you have experience working as an Administrator or Executive Assistant? Do you enjoy problem-solving issues and working in a fast-paced/dynamic position? Are you looking to work in a family-like work environment? Then we have an amazing PERMANENT opportunity for you!We are looking for an Administrative Assistant for a permanent opportunity in Mississauga. The ideal candidate is responsible for all administrative tasks in the office. The successful candidate will join a fun, collaborative, energetic team that feels like a family!If you are interested in hearing more, please email your resume to angie.stojakovic@randstad.ca or natasha.villafria@randstad.ca!Advantages-$65,000 annually -Permanent opportunity -Benefits provided-Amazing Mississauga location Responsibilities-Process and prepare expense reports and invoices -Review hiring packages and when requested greet and introduce new employees -Prepare and post announcements Arrange travel requirements when needed -Organize and assist in company functions -Arrange catering for meetings -Act as liaison and assist with internal and external phone systems -Purchase office supplies when needed -Assist with the ordering and managing of the company fleet vehicle -Receive orders and demos and deliver to the appropriate sales coordinators, leasing personnel, and branch administrator. -Reconcile month orders from Navision to ensure orders were submitted to sales coordinators -Track vacations in ADP for the sales department Update phone lists -Photocopier repairs and employee set up as needed -Manager sales printer cartridges -Assist Managing Director and General Managers with required projectsQualifications-Experience working as an Administrative Assistance is required-Minimum of 3-5 years of related experience -Experience working as an Executive Assistant is a strong assetSummaryHow to Apply?1. Send your resume to natasha.villafria@randstad.ca or angie.stojakovic@randstad.ca!2. Apply online at Randstad.ca today!Not interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume.
      Administrative Assistant in Mississauga!Do you have experience working as an Administrator or Executive Assistant? Do you enjoy problem-solving issues and working in a fast-paced/dynamic position? Are you looking to work in a family-like work environment? Then we have an amazing PERMANENT opportunity for you!We are looking for an Administrative Assistant for a permanent opportunity in Mississauga. The ideal candidate is responsible for all administrative tasks in the office. The successful candidate will join a fun, collaborative, energetic team that feels like a family!If you are interested in hearing more, please email your resume to angie.stojakovic@randstad.ca or natasha.villafria@randstad.ca!Advantages-$65,000 annually -Permanent opportunity -Benefits provided-Amazing Mississauga location Responsibilities-Process and prepare expense reports and invoices -Review hiring packages and when requested greet and introduce new employees -Prepare and post announcements Arrange travel requirements when needed -Organize and assist in company functions -Arrange catering for meetings -Act as liaison and assist with internal and external phone systems -Purchase office supplies when needed -Assist with the ordering and managing of the company fleet vehicle -Receive orders and demos and deliver to the appropriate sales coordinators, leasing personnel, and branch administrator. -Reconcile month orders from Navision to ensure orders were submitted to sales coordinators -Track vacations in ADP for the sales department Update phone lists -Photocopier repairs and employee set up as needed -Manager sales printer cartridges -Assist Managing Director and General Managers with required projectsQualifications-Experience working as an Administrative Assistance is required-Minimum of 3-5 years of related experience -Experience working as an Executive Assistant is a strong assetSummaryHow to Apply?1. Send your resume to natasha.villafria@randstad.ca or angie.stojakovic@randstad.ca!2. Apply online at Randstad.ca today!Not interested in this role but still looking for your next great opportunity? Our team oversees various permanent and contract positions, detailed below! If you or someone you know would be interested in the following roles, please reach out to the corresponding contact email below, to discuss further!Corporate Administration/Operational support, such as: Reception, Admin Assistant, Executive Assistant, Customer Service Rep, Data Entry and other Operational support roles. Please reach out to aqsa.jafri@randstad.ca, along with your resume. Logistics, Supply Chain & Manufacturing Administration/Operational support, such as: Logistics Coordinator, Dispatch Coordinator, Customer Service/Order Entry and Warehouse Administration. Please reach out to natasha.villafria@randstad.ca, along with your resume.
      • Stratford, Ontario
      • Contract
      Do you have excellent administrative skills and would like to join a winning Sales team?Do you have front office experience handling reception and serving new and existing customers?Our client in Stratford is looking for an Administrative Assistant to join their team on a 1-month contract with possibility for extension.Advantages- Core Hours (Monday - Friday 8:30am-5:00pm)- Pay rate: $18-20/hr depending on experience- This position will be working onsite at the client location- Direct Hire with the client- Team-oriented environment- Great work-life balanceResponsibilities- The successful candidate will directly support the Sales Team.- Maintain professionalism, tact, diplomacy and sensitivity to portray the Company in a positive manner- Perform Reception Tasks, Operate Phone System to serve new and existing Customers- Provide clerical support for Sales Team- Data Entry within the ERP System (Microsoft Dynamics NAV)- Maintain Filing System Qualifications- 2-3 years of Administrative experience and/or sales experience- Working knolwedge in Microsoft Office 365- Experience in Microsoft Dynamics NAV and CRM is preferred- Ability to effectively communicate both verbally and in writing- High level of integrity and work ethic- Ability to prioritize and manage conflicting demandsSummaryIf you are interested in the Administrative Assistant Role and would like to apply, please follow how to apply below:How to apply:1) Respond directly to this job posting2) Apply at www.randstad.ca and follow up with a phone call an hour afterward to 519-772-0181 ext. #3 and ask for Saudia or Lauren.3) You can also email: saudia.yusuf@randstad.ca AND lauren.campana@randstad.caOur services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.Ask us about our new MyRandstad app, which sends automatic alerts about new shifts that you can accept or decline depending on your availabilityRandstad Waterloo is committed to helping you tackle the challenges and take advantage of promising career opportunities. Connect with us today to learn more about the many positions we have to offer at the Waterloo Randstad.
      Do you have excellent administrative skills and would like to join a winning Sales team?Do you have front office experience handling reception and serving new and existing customers?Our client in Stratford is looking for an Administrative Assistant to join their team on a 1-month contract with possibility for extension.Advantages- Core Hours (Monday - Friday 8:30am-5:00pm)- Pay rate: $18-20/hr depending on experience- This position will be working onsite at the client location- Direct Hire with the client- Team-oriented environment- Great work-life balanceResponsibilities- The successful candidate will directly support the Sales Team.- Maintain professionalism, tact, diplomacy and sensitivity to portray the Company in a positive manner- Perform Reception Tasks, Operate Phone System to serve new and existing Customers- Provide clerical support for Sales Team- Data Entry within the ERP System (Microsoft Dynamics NAV)- Maintain Filing System Qualifications- 2-3 years of Administrative experience and/or sales experience- Working knolwedge in Microsoft Office 365- Experience in Microsoft Dynamics NAV and CRM is preferred- Ability to effectively communicate both verbally and in writing- High level of integrity and work ethic- Ability to prioritize and manage conflicting demandsSummaryIf you are interested in the Administrative Assistant Role and would like to apply, please follow how to apply below:How to apply:1) Respond directly to this job posting2) Apply at www.randstad.ca and follow up with a phone call an hour afterward to 519-772-0181 ext. #3 and ask for Saudia or Lauren.3) You can also email: saudia.yusuf@randstad.ca AND lauren.campana@randstad.caOur services will never be at a cost to you. Registration with Randstad offers you the benefits of our industry knowledge and client database which spans many industries.Ask us about our new MyRandstad app, which sends automatic alerts about new shifts that you can accept or decline depending on your availabilityRandstad Waterloo is committed to helping you tackle the challenges and take advantage of promising career opportunities. Connect with us today to learn more about the many positions we have to offer at the Waterloo Randstad.
      • Scarborough, Ontario
      • Contract
      We are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Advantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineResponsibilitiesWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Qualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetSummaryWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061
      We are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Advantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineResponsibilitiesWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061Qualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetSummaryWe are currently seeking an Administrative Assistant/Customer Service Rep to join the team of a valued client in Scarborough. The assignment is a short-term contract.This is a general administrative/customer service role, and as such you will be responsible for the answering phones, data entry using SAP and SalesForce, handling of incoming/outgoing mail, assisting the customer service team when necessary, assisting the customs department (data entry/reports), and the ordering of office supplies.If you are interested in this contract position, please apply directly! Not sure if it's for you? Check out randstad.ca for other opportunities. Randstad is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.#humanforwardAdvantages- Opportunity to learn new skills- Standard daytime working hours (8:30AM - 4:30PM)- $19/hr - $20/hr- Scarborough- Right off the TTC- Wages paid weekly (including 4% vacation pay)- Benefits available through Randstad- Submit your time sheets easily onlineQualifications- 2+ years in a similar role- proficiency in Microsoft Office Suite (Power Point, WORD, Excel)- data entry experience- strong attention to detail- SAP or Salesforce experience is an assetPhone Number:416.861.1060Fax Number:416.861.1061
      • Thorold, Ontario
      • Contract
      We are currently looking for an Administrative Assistant/Coordinator to support our Canada's largest energy distribution company in Thorold Ontario. If hired you will work full-time hours on a 12-month assignment (beginning ASAP), be paid $21.76 per hour.Advantages• Work for a Canada's largest energy distribution company• Earn the competitive wage of $21.76 per hour• Work in Thorold Ontario• Work full-time business hoursResponsibilities• Responsible for the accurate creation, follow-up and completion of all types of work requests, including priority compliance work to company resources and Extended Alliance Partners in multiple systems, records scanning and filing within prescribed SLAs.• Responsible for investigating and resolving meter and regulatory related issues, including scheduling appointments with customers to complete outstanding and overdue work.• Responsible for processing all new Niagara service installation applications, accurately plotting Centroids in GIS and sending requests to appropriate departments for field estimates to calculate contributions in aid of construction.• Phone queue coverage includes incoming/outgoing customer calls, field staff, and other external sources.• Demonstrate excellent investigative and decision making skills to complete Emma Cases, Trouble Codes, Found On’s, Crossed Meter situations and various listings.• Monitor all work in the Work Management system (Maximo/SAP) in order to minimize work going Past Due. This requires extending dates, cancellation of duplicate orders and follow-up work for completion.• Utilize various systems to correct Work Orders with errors that impact the work flow between systems and the customer billing process.• Flexible to move from one job area to another within the Niagara Work Management Centre as required.Qualifications• Excellent organizational skills; demonstrate investigative and decision making skills.• Proven ability to work under pressure with minimal supervision and the ability to effectively prioritize workloads.• Proven excellent communication and interpersonal skills - ability to articulate messages to ensure effective delivery to both internal and external customers and contractors.• Results oriented; able to handle many different tasks and maintain a high level of individual and team performance, focused on providing excellent customer service.• University or College education an asset, minimum secondary school completion.NICE TO HAVE qualifications:• Possess knowledge of Operations practices, policies and procedure.• Working knowledge of computer programs such as Excel, Word, SAP, Maximo, GIS Web, iViewerSummaryWe are currently looking for an Administrative Assistant/Coordinator who can start ASAP!
      We are currently looking for an Administrative Assistant/Coordinator to support our Canada's largest energy distribution company in Thorold Ontario. If hired you will work full-time hours on a 12-month assignment (beginning ASAP), be paid $21.76 per hour.Advantages• Work for a Canada's largest energy distribution company• Earn the competitive wage of $21.76 per hour• Work in Thorold Ontario• Work full-time business hoursResponsibilities• Responsible for the accurate creation, follow-up and completion of all types of work requests, including priority compliance work to company resources and Extended Alliance Partners in multiple systems, records scanning and filing within prescribed SLAs.• Responsible for investigating and resolving meter and regulatory related issues, including scheduling appointments with customers to complete outstanding and overdue work.• Responsible for processing all new Niagara service installation applications, accurately plotting Centroids in GIS and sending requests to appropriate departments for field estimates to calculate contributions in aid of construction.• Phone queue coverage includes incoming/outgoing customer calls, field staff, and other external sources.• Demonstrate excellent investigative and decision making skills to complete Emma Cases, Trouble Codes, Found On’s, Crossed Meter situations and various listings.• Monitor all work in the Work Management system (Maximo/SAP) in order to minimize work going Past Due. This requires extending dates, cancellation of duplicate orders and follow-up work for completion.• Utilize various systems to correct Work Orders with errors that impact the work flow between systems and the customer billing process.• Flexible to move from one job area to another within the Niagara Work Management Centre as required.Qualifications• Excellent organizational skills; demonstrate investigative and decision making skills.• Proven ability to work under pressure with minimal supervision and the ability to effectively prioritize workloads.• Proven excellent communication and interpersonal skills - ability to articulate messages to ensure effective delivery to both internal and external customers and contractors.• Results oriented; able to handle many different tasks and maintain a high level of individual and team performance, focused on providing excellent customer service.• University or College education an asset, minimum secondary school completion.NICE TO HAVE qualifications:• Possess knowledge of Operations practices, policies and procedure.• Working knowledge of computer programs such as Excel, Word, SAP, Maximo, GIS Web, iViewerSummaryWe are currently looking for an Administrative Assistant/Coordinator who can start ASAP!
      • Toronto, Ontario
      • Contract
      • $20.00 - $25.00 per hour
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      Attention all legal administrators!We have a great opportunity available to be a legal administrator at one of the largest audit and assurance firms. Do you have over two years of experience working in a law environment, plus more than five years of administration experience? Have you enjoyed your time working in a law environment but interested in exploring more about compliance and risk management? Would you like to work in an environment where your workflow is managed based on your abilities and strengths? Do you want to work for a great leader who will have your back and is open to connecting with you when you need support? Are you a fast learner and enjoy the administrative responsibilities that come with working as a legal administrator? Yes? Then come work for a great company, that believes in retention, and promoting talent from within.Interested? Apply here now!Advantageswhat you get• $25 hourly• six months contract (with the opportunity to extend)• well-structured company • support and work with Administration Manager• virtual work environment• the company will provide you with a laptop, screen, mouse, and keyboard.Responsibilitieswhat you will do• calendar management• meeting preparation• presentations• data and document reporting • assist with the decision-making process • document preparation and coordination • risk compliance • billing, reporting, event coordination, expense/time reporting • other administrative tasks as assignedQualificationswho you are• college diploma or an equivalent combination of administrative assistant experience/education• minimum of 5 years of administrative experience• minimum of 2 years of experience working in a law environment• team player• positive-minded• strong attention to detail• organized• great communication skills (written and verbal)• excellent client service skills• ability to work independently• solutions-focused• take direction well• available to work 9-5, with a reliable internet connectionSummaryLegal Administrator Six (6) months contract$20-$25 commensurate to experienceVirtual work environmentDiploma or equivalent combination of education/experience in administrative assistant skillsetTwo (2) years of legal experienceFive (5) years of administrative support experience
      • Ottawa, Ontario
      • Contract
      Administrative AssistantWork from home!2-3 month contract18$/hGreat opportunity to work for a well established accounting firmWe are currently looking for an Administrative Assistant, reporting to the Manager of Administrative Services, to provide support to the Managing Partner and other Partners. You must be an individual who can work independently with limited oversight and demonstrate project management skills. You must also have the ability to handle a variety of responsibilities in a professional manner. AdvantagesHere are more detail about the position:Monday to Friday: 8:00 AM - 4:30 PMNo work on Weekends$18/hFree parking and bus accessible (both locations)Bilingualism in English and French an Asset, not requiredStart Date: Last week of MayResponsibilitiesDuties and Responsibilities•Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries•Typing, editing and proofreading and finalizing correspondence and documents•Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings•Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications•Maintaining confidential records, files and materials•Updating and maintaining various corporate databases •Preparing invoices and client billings for team members •Providing relief to reception on a rotational basis with other administrative assistants•Taking on special projects as assigned by the Manager of Administrative ServicesQualificationsQualifications•Completion of Post-secondary Diploma in Business Administration or a related field•Minimum of 2 years of previous experience in direct project management administrative support•Project management training is considered a strong asset•Excellent oral and written communication skills in English•Strong organizational skills and the ability to prioritize tasks•Strong interpersonal skills•Able to handle high demand situations during peak periods•Strong typing skills (50-80 wpm)•Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)•Able to work independently •Oral and written communication skills in French would be an assetSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly to lisa.haddow@randstad.ca and cc nadia.vizcardo@randstad.ca
      Administrative AssistantWork from home!2-3 month contract18$/hGreat opportunity to work for a well established accounting firmWe are currently looking for an Administrative Assistant, reporting to the Manager of Administrative Services, to provide support to the Managing Partner and other Partners. You must be an individual who can work independently with limited oversight and demonstrate project management skills. You must also have the ability to handle a variety of responsibilities in a professional manner. AdvantagesHere are more detail about the position:Monday to Friday: 8:00 AM - 4:30 PMNo work on Weekends$18/hFree parking and bus accessible (both locations)Bilingualism in English and French an Asset, not requiredStart Date: Last week of MayResponsibilitiesDuties and Responsibilities•Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries•Typing, editing and proofreading and finalizing correspondence and documents•Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings•Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications•Maintaining confidential records, files and materials•Updating and maintaining various corporate databases •Preparing invoices and client billings for team members •Providing relief to reception on a rotational basis with other administrative assistants•Taking on special projects as assigned by the Manager of Administrative ServicesQualificationsQualifications•Completion of Post-secondary Diploma in Business Administration or a related field•Minimum of 2 years of previous experience in direct project management administrative support•Project management training is considered a strong asset•Excellent oral and written communication skills in English•Strong organizational skills and the ability to prioritize tasks•Strong interpersonal skills•Able to handle high demand situations during peak periods•Strong typing skills (50-80 wpm)•Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)•Able to work independently •Oral and written communication skills in French would be an assetSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly to lisa.haddow@randstad.ca and cc nadia.vizcardo@randstad.ca
      • Ancaster, Ontario
      • Contract
      Randstad Canada is currently looking for an Administrative assistant to work with one of our reputable clients in their daily COVID screening process.This position is only 4-5 hours per day, very flexible! It would include working with the nurse onsite, doing employee checkins, assisting with forms, documenting attendance, creating and distributing employee name labels. Schedule - one of the times only:Monday-Friday 4:30am-9:30amMonday - Friday 1:00pm-4:30pmMonday to Friday 4:30pm-8:30pmRate of Pay: $16.63/hourIf you are interested, please reach out directly to Nadine Luke at nadine.luke@randstad.ca OR apply online!Advantages- weekly pay- steady work schedule, only 4-5 hours per day- immediate startResponsibilities- record keeping- daily checkins- creating and distributing labels- assisting employees with waiversQualifications- good customer service- ability to read & write english- patience managing a lineSummaryThis is an IMMEDIATE hire, please reach out to Nadine Luke at nadine.luke@randstad.caGood to know you!
      Randstad Canada is currently looking for an Administrative assistant to work with one of our reputable clients in their daily COVID screening process.This position is only 4-5 hours per day, very flexible! It would include working with the nurse onsite, doing employee checkins, assisting with forms, documenting attendance, creating and distributing employee name labels. Schedule - one of the times only:Monday-Friday 4:30am-9:30amMonday - Friday 1:00pm-4:30pmMonday to Friday 4:30pm-8:30pmRate of Pay: $16.63/hourIf you are interested, please reach out directly to Nadine Luke at nadine.luke@randstad.ca OR apply online!Advantages- weekly pay- steady work schedule, only 4-5 hours per day- immediate startResponsibilities- record keeping- daily checkins- creating and distributing labels- assisting employees with waiversQualifications- good customer service- ability to read & write english- patience managing a lineSummaryThis is an IMMEDIATE hire, please reach out to Nadine Luke at nadine.luke@randstad.caGood to know you!
      • Ancaster, Ontario
      • Contract
      Randstad Canada is currently looking for an Administrative assistant to work with one of our reputable clients in their daily COVID screening process.This position is only 4-5 hours per day, very flexible! It would include working with the nurse onsite, doing employee checkins, assisting with forms, documenting attendance, creating and distributing employee name labels. Schedule - one of the times only:Monday-Friday 4:30am-9:30amMonday - Friday 1:00pm-4:30pmMonday to Friday 4:30pm-8:30pmRate of Pay: $16.63/hourIf you are interested, please reach out directly to Nadine Luke at nadine.luke@randstad.ca OR apply online!Advantages- weekly pay- steady work schedule, only 4-5 hours per day- immediate startResponsibilities- record keeping- daily checkins- creating and distributing labels- assisting employees with waiversQualifications- good customer service- ability to read & write english- patience managing a lineSummaryThis is an IMMEDIATE hire, please reach out to Nadine Luke at nadine.luke@randstad.caGood to know you!
      Randstad Canada is currently looking for an Administrative assistant to work with one of our reputable clients in their daily COVID screening process.This position is only 4-5 hours per day, very flexible! It would include working with the nurse onsite, doing employee checkins, assisting with forms, documenting attendance, creating and distributing employee name labels. Schedule - one of the times only:Monday-Friday 4:30am-9:30amMonday - Friday 1:00pm-4:30pmMonday to Friday 4:30pm-8:30pmRate of Pay: $16.63/hourIf you are interested, please reach out directly to Nadine Luke at nadine.luke@randstad.ca OR apply online!Advantages- weekly pay- steady work schedule, only 4-5 hours per day- immediate startResponsibilities- record keeping- daily checkins- creating and distributing labels- assisting employees with waiversQualifications- good customer service- ability to read & write english- patience managing a lineSummaryThis is an IMMEDIATE hire, please reach out to Nadine Luke at nadine.luke@randstad.caGood to know you!
      • Toronto, Ontario
      • Contract
      Are you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry., supporting their Toronto, ON office (working remotely until further notice)Advantages• Gain valuable experience with one of Canada's largest telecommunications companies• Work full time hours on an 18 month assignment• Earn a competitive rate within the industry• Downtown Toronto, ON location (working remotely until further notice)ResponsibilitiesThis role is directly responsible for providing a superior level of executive administrative support for VP/SVP/EVP level in addition to providing general assistance and management to staff. Responsibilities will include but not be limited to the following:• Provide a superior level of administrative support for Senior Executives.• Develop and manage schedules on a daily basis, coordinate travel arrangements, schedule meetings, and book conference calls.• Proficiently use Microsoft Office - Word, Excel and PowerPoint to compile reports, letters, presentations, charts and graphs as required from both written and dictated sources.• Handle highly sensitive and confidential matters relating to the daily activity of the department.• Maintain departmental daily operational workflow. Sort and process incoming mail as appropriate.• Create purchase order requisitions, code and process invoices, process expense reports.• Set up and maintain filing system and file documents as required.• Assist with preparation of weekly/monthly reports. • Coordinate team events as required.• Provide back up support for other administrative assistants in the department as required. Qualifications• Post-secondary education in an administrative or business-related discipline is an asset.• 5+ years administrative experience supporting senior management.• In depth knowledge of MS Office suite- Outlook, Word, Excel and Power Point.• Proven ability to work in a team environment and provide excellent customer service to internal and external customers.• Strong English verbal and written communication skills are a must.• Ability to multi-task, prioritize workflow to ensure all deadlines are met, and work under pressure in a fast-paced dynamic environment.• Strong organizational skills with the ability to take initiative and attend to detail and follow-up.• Solid understanding of business professionalism. SummaryAre you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry.
      Are you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry., supporting their Toronto, ON office (working remotely until further notice)Advantages• Gain valuable experience with one of Canada's largest telecommunications companies• Work full time hours on an 18 month assignment• Earn a competitive rate within the industry• Downtown Toronto, ON location (working remotely until further notice)ResponsibilitiesThis role is directly responsible for providing a superior level of executive administrative support for VP/SVP/EVP level in addition to providing general assistance and management to staff. Responsibilities will include but not be limited to the following:• Provide a superior level of administrative support for Senior Executives.• Develop and manage schedules on a daily basis, coordinate travel arrangements, schedule meetings, and book conference calls.• Proficiently use Microsoft Office - Word, Excel and PowerPoint to compile reports, letters, presentations, charts and graphs as required from both written and dictated sources.• Handle highly sensitive and confidential matters relating to the daily activity of the department.• Maintain departmental daily operational workflow. Sort and process incoming mail as appropriate.• Create purchase order requisitions, code and process invoices, process expense reports.• Set up and maintain filing system and file documents as required.• Assist with preparation of weekly/monthly reports. • Coordinate team events as required.• Provide back up support for other administrative assistants in the department as required. Qualifications• Post-secondary education in an administrative or business-related discipline is an asset.• 5+ years administrative experience supporting senior management.• In depth knowledge of MS Office suite- Outlook, Word, Excel and Power Point.• Proven ability to work in a team environment and provide excellent customer service to internal and external customers.• Strong English verbal and written communication skills are a must.• Ability to multi-task, prioritize workflow to ensure all deadlines are met, and work under pressure in a fast-paced dynamic environment.• Strong organizational skills with the ability to take initiative and attend to detail and follow-up.• Solid understanding of business professionalism. SummaryAre you an administrative professional with several years of experience supporting management/executives? Do you have experience managing schedules, coordinating travel, scheduling meetings, and other AA or EA tasks? Would you like an opportunity to further develop your skills within an industry leading environment? If so, we have an excellent opportunity for you! We are looking for a Senior Administrative Assistant to support our client, a leading Canadian Telecommunications company, in their Downtown Toronto office. In this role you will work full time hours on an 18 month assignment, and earn a rate competitive within the industry.
      • Ottawa, Ontario
      • Permanent
      Are you a recent grad in the area of Law?Are you eager to start a career for a well-known Company in Downtown Ottawa?Do you have impeccable organization skills and are computer savvy?I want to hear from you!!A busy downtown law firm in downtown Ottawa is looking for a junior Administrative Assistant to join their team full time! They have locations across Canada, with more than 750 lawyers and counting, and they serve clients all throughout North America, Europe and Asia. This role is for a 1 year contract with a strong possibility of permanency!!Advantages-Competitive pay-3 Week’s Vacation-Health and Dental -Remote (for now) then back in Office (views of Parliament Hill)Responsibilities•Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Center as applicable)•Receive and process file management requests•Create new files on the system•Open new file folders and label accordingly•Return or add documents to existing client files•Work with the practice management system to log and record documents•Handle and administer closed files as requested•Undertake all file management and file housekeeping procedures to ensure filing constantly up to date•Understand, identify and process all principle documents within files•Undertake all file closing procedures•Process archive retrieval requests•Maintain all filing and work areas in a tidy and orderly manner•Assist with KYC and conflict checking procedures in accordance with the firm's procedures•Conduct searches•Keep a record of time spent on various administrative tasks for internal purposes•Any other duties as requested by the business•Deal with any Lawyer and Practice Assistant (PA) inquiries in a prompt and efficient manner•Communicate and liaise with Lawyers and PAs on file management issues•Consistently and appropriately update the team on progress where appropriate•Work with team to offer assistance wherever possibleQualifications•Post-Secondary diploma in Legal Administration or similar•1-2 years' experience in Customer Service and / or Administration•Established knowledge of Microsoft Office suite software (eg, Word, Excel, PowerPoint) and CRM•Ability to take initiative•Flexible and enthusiastic self-starter•Strong organization and multi-tasking skills•Strong oral and written communication skills•Excellent interpersonal skills•Strong teamwork skills•Ability to work under pressure and meet deadlines•Sound knowledge of support services•A desire to continuously improve skills•A strong focus on ensuring the highest levels of client service standards are delivered and maintainedSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.ca We are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you a recent grad in the area of Law?Are you eager to start a career for a well-known Company in Downtown Ottawa?Do you have impeccable organization skills and are computer savvy?I want to hear from you!!A busy downtown law firm in downtown Ottawa is looking for a junior Administrative Assistant to join their team full time! They have locations across Canada, with more than 750 lawyers and counting, and they serve clients all throughout North America, Europe and Asia. This role is for a 1 year contract with a strong possibility of permanency!!Advantages-Competitive pay-3 Week’s Vacation-Health and Dental -Remote (for now) then back in Office (views of Parliament Hill)Responsibilities•Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Center as applicable)•Receive and process file management requests•Create new files on the system•Open new file folders and label accordingly•Return or add documents to existing client files•Work with the practice management system to log and record documents•Handle and administer closed files as requested•Undertake all file management and file housekeeping procedures to ensure filing constantly up to date•Understand, identify and process all principle documents within files•Undertake all file closing procedures•Process archive retrieval requests•Maintain all filing and work areas in a tidy and orderly manner•Assist with KYC and conflict checking procedures in accordance with the firm's procedures•Conduct searches•Keep a record of time spent on various administrative tasks for internal purposes•Any other duties as requested by the business•Deal with any Lawyer and Practice Assistant (PA) inquiries in a prompt and efficient manner•Communicate and liaise with Lawyers and PAs on file management issues•Consistently and appropriately update the team on progress where appropriate•Work with team to offer assistance wherever possibleQualifications•Post-Secondary diploma in Legal Administration or similar•1-2 years' experience in Customer Service and / or Administration•Established knowledge of Microsoft Office suite software (eg, Word, Excel, PowerPoint) and CRM•Ability to take initiative•Flexible and enthusiastic self-starter•Strong organization and multi-tasking skills•Strong oral and written communication skills•Excellent interpersonal skills•Strong teamwork skills•Ability to work under pressure and meet deadlines•Sound knowledge of support services•A desire to continuously improve skills•A strong focus on ensuring the highest levels of client service standards are delivered and maintainedSummaryDoes this sound like something you are interested in and qualify for? If not, share this with your family and friends if you think this is something they would be interested in!Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.ca We are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • North York, Ontario
      • Permanent
      Calling all Warehouse Administrative Professionals in Aurora! Are you customer-focused and driven to provide the best possible experience for clients? Do you have hands on experience engaging customers,/clients? Do you pride yourself on your ability to effectively communicate and provide solutions/advice to incoming inquiries? Are you highly interpersonal and detail-oriented,? Are you looking to gain further experience with a well known organization? Are you a dedicated Customer Service Representative who resides in or near Aurora, ON? If you answered yes, then we have an incredible permanent Warehouse Administrative opportunity for you located in Aurora, ON!!Our client is looking to add a motivated Warehouse Administrator to their team in Aurora! This opportunity is a great way to gain further Administrative and Customer Service skills within a dynamic corporate environment. As a Warehouse Administrative Assistant, you will gain hands on experience with handling calls, data entry and processing, and so much more! AdvantagesProduct Knowledge- You will gain product knowledge through intense product knowledge sessions to build your skillset!- Competitive compensation of $17/hr.- SET Hours: Monday to Friday 9:00 - 5:00- Gain valuable experience within a dynamic corporate environment!- The opportunity to network and grow professionally!- Training will be provided to help you succeed! You will gain product knowledge through intense product knowledge sessions to build your skillset!ResponsibilitiesResponsibilities May Include:- Answering and directing calls accordingly- Providing answers to all incoming inquiries- Performing accurate data entry duties to document and process both purchase and sales orders- Assist in inventory management- Document and track all phone calls and email correspondence- Work closely with internal staff and department- Overseeing accounts payableQualifications- 2-3 years experience within administration or Customer service, preferably within a warehouse environment- Intermediate proficiency with Microsoft Office and related software- Strong communication skills- Ability to successfully multi-task priorities and tasks- Excellent organizational and time management- Bilingual is an assetNice to Have:- MS Dynamics NAV experience is considered an AssetSummaryTo Apply:1. Register for a Randstad Account and Apply directly online!2. Additionally, send your resume to danielle.bernabe@randstad.ca and irene.manlegro@randstad.ca 3. Include "Warehouse Administrative Assistant" in the subject line, along with a brief description of why you are perfect for the role!Please note that Randstad consultants will only contact those who are fit for the role. Additionally, due to the high volume of applicants, it may take longer to receive a response. Randstad CanadaRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch
      Calling all Warehouse Administrative Professionals in Aurora! Are you customer-focused and driven to provide the best possible experience for clients? Do you have hands on experience engaging customers,/clients? Do you pride yourself on your ability to effectively communicate and provide solutions/advice to incoming inquiries? Are you highly interpersonal and detail-oriented,? Are you looking to gain further experience with a well known organization? Are you a dedicated Customer Service Representative who resides in or near Aurora, ON? If you answered yes, then we have an incredible permanent Warehouse Administrative opportunity for you located in Aurora, ON!!Our client is looking to add a motivated Warehouse Administrator to their team in Aurora! This opportunity is a great way to gain further Administrative and Customer Service skills within a dynamic corporate environment. As a Warehouse Administrative Assistant, you will gain hands on experience with handling calls, data entry and processing, and so much more! AdvantagesProduct Knowledge- You will gain product knowledge through intense product knowledge sessions to build your skillset!- Competitive compensation of $17/hr.- SET Hours: Monday to Friday 9:00 - 5:00- Gain valuable experience within a dynamic corporate environment!- The opportunity to network and grow professionally!- Training will be provided to help you succeed! You will gain product knowledge through intense product knowledge sessions to build your skillset!ResponsibilitiesResponsibilities May Include:- Answering and directing calls accordingly- Providing answers to all incoming inquiries- Performing accurate data entry duties to document and process both purchase and sales orders- Assist in inventory management- Document and track all phone calls and email correspondence- Work closely with internal staff and department- Overseeing accounts payableQualifications- 2-3 years experience within administration or Customer service, preferably within a warehouse environment- Intermediate proficiency with Microsoft Office and related software- Strong communication skills- Ability to successfully multi-task priorities and tasks- Excellent organizational and time management- Bilingual is an assetNice to Have:- MS Dynamics NAV experience is considered an AssetSummaryTo Apply:1. Register for a Randstad Account and Apply directly online!2. Additionally, send your resume to danielle.bernabe@randstad.ca and irene.manlegro@randstad.ca 3. Include "Warehouse Administrative Assistant" in the subject line, along with a brief description of why you are perfect for the role!Please note that Randstad consultants will only contact those who are fit for the role. Additionally, due to the high volume of applicants, it may take longer to receive a response. Randstad CanadaRandstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch
      • Toronto, Ontario
      • Permanent
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. Calling all Commercial Property Administrative Experts in Toronto! Are you an individual who thrives in a fast-paced environment? Do you posses 3+ years of experience as a property administrator/ administrative assistant or within a similar capacity? ? Are you knowledgeable with Toronto commercial property leasing and rental processes? Are you outgoing, confident, and enthusiastic about providing the best customer service? Are you highly motivated and goal-oriented? Are you someone who loves to work in Downtown Toronto looking for your next opportunity? If the answer is YES, WE have an amazing opportunity for you. We are looking for Professional Commercial Property Administrators to fill upcoming roles within Toronto! The opportunities may be contract or permanent positions with the possibility of working either from home or on-site if it is required and safe to do so.Advantages- TTC accessible Downtown Toronto Location- Strong potential for extension or permanency - Competitive benefits + vacation (if it turns into a permanent role)- Set Monday through Friday work hours, with work/life balance- Be a part of work hard play hard environment! - Opportunity to build your professional network!ResponsibilitiesResponsibilities may Include: - Oversee the maintenance and administrative operations of the company’s portfolio- Answering all potential and current clientele rental or billing inquiries- Creating, completing, and data entry of commercial property lease and sales agreements, including all additional required documents. - Assisting new clients with filling out necessary rental or sales documentation- Lease, tenant, and building insurance administration - Organizing and coordinating the meeting rooms to ensure it matches the standards- Maintaining the records of the collection of rent, tenant insurance, and payable etc.- Arranging and maintaining the contracts and agreements in proper order- Liaising with the management team and the tenants - Providing support related to scanning, photocopying, printing the documents Qualifications- 3+ years of experience as an administrative assistant in a commercial property management/real estate company is preferred- Expert Knowledge for all lease related questions and lease management system inquiries- Excellent proficiency with Microsoft Office Suites (Word, PowerPoint, Excel, Outlook)- Superb communication and problem-solving skills, plus a high-level of attention to detail - Ability to stay calm and stay organized under stressful environment- Fast learner with the ability to think outside the box- Proven ability to build relationships with individuals SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. Calling all Commercial Property Administrative Experts in Toronto! Are you an individual who thrives in a fast-paced environment? Do you posses 3+ years of experience as a property administrator/ administrative assistant or within a similar capacity? ? Are you knowledgeable with Toronto commercial property leasing and rental processes? Are you outgoing, confident, and enthusiastic about providing the best customer service? Are you highly motivated and goal-oriented? Are you someone who loves to work in Downtown Toronto looking for your next opportunity? If the answer is YES, WE have an amazing opportunity for you. We are looking for Professional Commercial Property Administrators to fill upcoming roles within Toronto! The opportunities may be contract or permanent positions with the possibility of working either from home or on-site if it is required and safe to do so.Advantages- TTC accessible Downtown Toronto Location- Strong potential for extension or permanency - Competitive benefits + vacation (if it turns into a permanent role)- Set Monday through Friday work hours, with work/life balance- Be a part of work hard play hard environment! - Opportunity to build your professional network!ResponsibilitiesResponsibilities may Include: - Oversee the maintenance and administrative operations of the company’s portfolio- Answering all potential and current clientele rental or billing inquiries- Creating, completing, and data entry of commercial property lease and sales agreements, including all additional required documents. - Assisting new clients with filling out necessary rental or sales documentation- Lease, tenant, and building insurance administration - Organizing and coordinating the meeting rooms to ensure it matches the standards- Maintaining the records of the collection of rent, tenant insurance, and payable etc.- Arranging and maintaining the contracts and agreements in proper order- Liaising with the management team and the tenants - Providing support related to scanning, photocopying, printing the documents Qualifications- 3+ years of experience as an administrative assistant in a commercial property management/real estate company is preferred- Expert Knowledge for all lease related questions and lease management system inquiries- Excellent proficiency with Microsoft Office Suites (Word, PowerPoint, Excel, Outlook)- Superb communication and problem-solving skills, plus a high-level of attention to detail - Ability to stay calm and stay organized under stressful environment- Fast learner with the ability to think outside the box- Proven ability to build relationships with individuals SummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back
      • Ottawa, Ontario
      • Contract
      • $30.00 - $35.00 per hour
      Are you a highly organized administrative professional?Do you have previous experience working for a not-for profit company?Do you enjoy working closely with senior management to achieve business goals?I may just have an opportunity for you!We are looking for experienced project administrative assistants to join our client, in the not for profit industry, for a 2-3 month full-time opportunity (possibility for extension). This position would be working from home, working full-time hours. Advantages-Work from Home-$25-35/hr based on experience-No weekend work-Amazing organization!Responsibilities•organize work effectively and efficiently within a team environment;•prioritize multiple tasks and demands from team members simultaneously;•perform various and complex tasks of a responsible and professional nature;•work under pressure to meet deadlines while maintaining a strong attention to detail;•have a tolerance for ambiguity;•provide information, promotion and document design and review services;•troubleshoot as required and provide innovative problem solving solutions;•interact effectively with Association staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;•function with tact, diplomacy, flexibility and autonomy; •treat everyone fairly and equitably and maintain high ethical standards•provide support to the Senior Program Officer (SPO) in the implementation of Canadian Partnerships project and program activities, as described in contribution agreements with funders;•ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the Senior Management teamQualifications•fluency in both written and verbal English and French (an asset)•demonstrated ability to work collaboratively with a variety of stakeholders at different levels;•high degree of organizational, interpersonal and communication skills;•demonstrated knowledge of project management fundamental concepts;•proficient in managing information and administrative processes; •ability to exercise discretion and professionalism;•demonstrated ability in the design of reports and presentations; •creative and innovative when problem solving;•research and analytical skills;•knowledge of Microsoft Office Suite.SummaryIf you think this ad is speaking to you, apply now! You can submit a copy of your resume to admin.ot@randstad.ca or apply directly to our website. All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you a highly organized administrative professional?Do you have previous experience working for a not-for profit company?Do you enjoy working closely with senior management to achieve business goals?I may just have an opportunity for you!We are looking for experienced project administrative assistants to join our client, in the not for profit industry, for a 2-3 month full-time opportunity (possibility for extension). This position would be working from home, working full-time hours. Advantages-Work from Home-$25-35/hr based on experience-No weekend work-Amazing organization!Responsibilities•organize work effectively and efficiently within a team environment;•prioritize multiple tasks and demands from team members simultaneously;•perform various and complex tasks of a responsible and professional nature;•work under pressure to meet deadlines while maintaining a strong attention to detail;•have a tolerance for ambiguity;•provide information, promotion and document design and review services;•troubleshoot as required and provide innovative problem solving solutions;•interact effectively with Association staff, senior and administrative staff from member institutions, government and partner organizations and is expected to maintain these important relationships;•function with tact, diplomacy, flexibility and autonomy; •treat everyone fairly and equitably and maintain high ethical standards•provide support to the Senior Program Officer (SPO) in the implementation of Canadian Partnerships project and program activities, as described in contribution agreements with funders;•ensure that decisions are followed up in a timely fashion, and that problem areas are brought to the attention of the Senior Management teamQualifications•fluency in both written and verbal English and French (an asset)•demonstrated ability to work collaboratively with a variety of stakeholders at different levels;•high degree of organizational, interpersonal and communication skills;•demonstrated knowledge of project management fundamental concepts;•proficient in managing information and administrative processes; •ability to exercise discretion and professionalism;•demonstrated ability in the design of reports and presentations; •creative and innovative when problem solving;•research and analytical skills;•knowledge of Microsoft Office Suite.SummaryIf you think this ad is speaking to you, apply now! You can submit a copy of your resume to admin.ot@randstad.ca or apply directly to our website. All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • Toronto, Ontario
      • Permanent
      • $50,000 - $60,000 per year
      Looking to make a move from the big corporate scene to join a smaller but very successful tight knit Real Estate Investment firm in the heart of downtown Toronto? Our client, a successful Real Estate investment firm is looking for an agile, self-starter and polished administrative professional to join their team in a versatile role as receptionist and administrative assistant to their Downtown Toronto firm!This is an incredible opportunity for someone interested in real estate or with a similar background, looking to work in a highly professional and dynamic environment who is ready to take on more than just your basic administrative duties!Advantages- Join a fun, dynamic and challenging work environment- Competitive compensation commensurate upon experience plus additional perks such as bonus and benefits/ vacation- Work in the heart of downtown Toronto (TTC accessible)- Company that values employees and makes an effort to keep team morale and employee engagement a priority!- Opportunity to grow into a more senior role-for example Office Manager- Be part of a reputable brand in real estate investment!- Typical office hours- 9am-5pm- In officeResponsibilities- Reporting to the department head of Accounting- Responsible for clerical tasks such as mail couriers, ordering supplies, catering and anything related to general office tasks- Responsible for organizing board meetings ( when people are in office) and prepare the rooms accordingly- Answer incoming calls and redirect to the appropriate party- however, currently experiencing limited amount of calls coming in but this is a must when regular office operations resume- Assist with day to day operations, organization in the office, projects etc. QualificationsThe ideal candidate will have:- Minimum 2 years of experience within a reception or junior administrative assistant capacity- Previous experience in real estate, financial firm such as accounting or law firms is highly preferred- Willing to work in the office- Monday to Friday on a full time basis (health and safety protocols are in place)- Stellar communication skills, both written and verbal and have demonstrated experience working with senior leadership professionals and can hold their own when communicating with all stakeholders- Must be a self-starter, resourceful and able to successfully work independently with little supervision- Excellent organizational and time management skills - Impeccable attention to detail- Must be a team player and able to collaborate with cross functional teams- Customer service oriented- this is a client facing role so the ideal candidate will be passionate about helping others and have some customer service experience- Must be able to undergo a criminal and credit check plus provide two professional references**SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Receptionist/AA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Looking to make a move from the big corporate scene to join a smaller but very successful tight knit Real Estate Investment firm in the heart of downtown Toronto? Our client, a successful Real Estate investment firm is looking for an agile, self-starter and polished administrative professional to join their team in a versatile role as receptionist and administrative assistant to their Downtown Toronto firm!This is an incredible opportunity for someone interested in real estate or with a similar background, looking to work in a highly professional and dynamic environment who is ready to take on more than just your basic administrative duties!Advantages- Join a fun, dynamic and challenging work environment- Competitive compensation commensurate upon experience plus additional perks such as bonus and benefits/ vacation- Work in the heart of downtown Toronto (TTC accessible)- Company that values employees and makes an effort to keep team morale and employee engagement a priority!- Opportunity to grow into a more senior role-for example Office Manager- Be part of a reputable brand in real estate investment!- Typical office hours- 9am-5pm- In officeResponsibilities- Reporting to the department head of Accounting- Responsible for clerical tasks such as mail couriers, ordering supplies, catering and anything related to general office tasks- Responsible for organizing board meetings ( when people are in office) and prepare the rooms accordingly- Answer incoming calls and redirect to the appropriate party- however, currently experiencing limited amount of calls coming in but this is a must when regular office operations resume- Assist with day to day operations, organization in the office, projects etc. QualificationsThe ideal candidate will have:- Minimum 2 years of experience within a reception or junior administrative assistant capacity- Previous experience in real estate, financial firm such as accounting or law firms is highly preferred- Willing to work in the office- Monday to Friday on a full time basis (health and safety protocols are in place)- Stellar communication skills, both written and verbal and have demonstrated experience working with senior leadership professionals and can hold their own when communicating with all stakeholders- Must be a self-starter, resourceful and able to successfully work independently with little supervision- Excellent organizational and time management skills - Impeccable attention to detail- Must be a team player and able to collaborate with cross functional teams- Customer service oriented- this is a client facing role so the ideal candidate will be passionate about helping others and have some customer service experience- Must be able to undergo a criminal and credit check plus provide two professional references**SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Receptionist/AA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      • Ottawa, Ontario
      • Permanent
      Administrative CoordinatorOrleansPermanent role40k-43K annually Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you!Our client has an immediate need for an administrative assistant for his company located in Orleans. This is a permanent full-time opportunity with a great amount of professional development available.AdvantagesADVANTAGES• Monday to Friday work week - 40 hour work week• Work for the busy construction and home renovation industry!• $40K-43K salary, based on experience + benefits!• Free ParkingResponsibilitiesRESPONSIBILITIES• Support the owner and other staff with general administrative duties•Administer payroll, invoicing, GST/HST, and other general accounting functions• Follow up with outstanding client invoices when required• Various administrative duties• Prepare month and year-end financial statementsQualificationsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office• Ability to meet deadlines and work under pressureSUMMARYGet in touch with us ASAP! lisa.haddow@randstad.ca and cc nadia.vizcarco@randstad.caSummaryWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!Please send your resume to lisa.haddow@randstad.ca and cc nadia.vizcardo.ca We look forward to hearing from you!
      Administrative CoordinatorOrleansPermanent role40k-43K annually Are you looking for your next administrative challenge?Do you enjoy supporting a small team of managers?Are you highly organized and can meet tight deadlines?If you enthusiastically said yes to all of these questions, we want to hear from you!Our client has an immediate need for an administrative assistant for his company located in Orleans. This is a permanent full-time opportunity with a great amount of professional development available.AdvantagesADVANTAGES• Monday to Friday work week - 40 hour work week• Work for the busy construction and home renovation industry!• $40K-43K salary, based on experience + benefits!• Free ParkingResponsibilitiesRESPONSIBILITIES• Support the owner and other staff with general administrative duties•Administer payroll, invoicing, GST/HST, and other general accounting functions• Follow up with outstanding client invoices when required• Various administrative duties• Prepare month and year-end financial statementsQualificationsQUALIFICATIONS•Must be able to Speak/Read/Write in English (Bilingualism is considered an asset)• Able to use MS Office Suite (Word, Excel, and Outlook)• Advanced level of QuickBooks• Professionalism and respect for confidentiality are essential• Accuracy and attention to detail• Strong organization skills and able to develop new processes within the office• Ability to meet deadlines and work under pressureSUMMARYGet in touch with us ASAP! lisa.haddow@randstad.ca and cc nadia.vizcarco@randstad.caSummaryWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!Please send your resume to lisa.haddow@randstad.ca and cc nadia.vizcardo.ca We look forward to hearing from you!
      • Toronto, Ontario
      • Contract
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may present the opportunity to work either from home or on-site if it is required and safe to do so.Calling all Administrative professionals in Toronto! Do you possess 2+ year’s experience in an administrative role? Are you highly organized and detail oriented? Are you a successful multitasker with excellent time management skills? Are you highly personable and a team player? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated individuals to fill upcoming contract Administrative opportunities with our clients in Toronto.Advantages- Gain experience working within a growing corporate environment- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $17-$20/hour- Possible opportunity to work from home if the position permits- Potential to attain a contract extension! - Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resourcesQualifications- College Diploma or University Degree- 2 + years of administrative or reception experience, preferably within a healthcare or NGO industry.- Strong proficiency with Microsoft Office Suites and related software- Experience coordinating schedules, overseeing both financial budgets/invoices and office supplies- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized and multitask priorities within given time constraints- Tech savvy and interpersonal attitude is a must!Nice to Have:- Experience using QuickBooks, Concur, Raiser's Edge, SAP, and/or other related software is considered an assetSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Email your resume to Norma.Hung@Randstad.ca and Irene.Manlegro@Randstad.ca3. Include "Office Administration/Administrative Assistant- 32FU3AH " in the subject line and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Please note, this is for proactive/future job consideration and not for a particular job opportunity. The opportunity may present the opportunity to work either from home or on-site if it is required and safe to do so.Calling all Administrative professionals in Toronto! Do you possess 2+ year’s experience in an administrative role? Are you highly organized and detail oriented? Are you a successful multitasker with excellent time management skills? Are you highly personable and a team player? If you answered yes, this could be the perfect opportunity for you!We are looking for highly motivated individuals to fill upcoming contract Administrative opportunities with our clients in Toronto.Advantages- Gain experience working within a growing corporate environment- Be part of a diverse and growth-driven culture - Competitive compensation package with an hourly rate of $17-$20/hour- Possible opportunity to work from home if the position permits- Potential to attain a contract extension! - Opportunity to network and grow both personally and professionallyResponsibilitiesKey Responsibilities May Include:- Acting as a point of contact for colleagues, different departments, and clients- Answering phones, redirecting lines, greeting guests and colleagues- Creating, reviewing, and editing various correspondence, presentations and/or reports- Managing financial budgets and/or producing expense reports- Booking and coordinating meetings and other schedules- Organizing documents and regular maintenance of both filing and database systems- Receiving, sorting, and distributing all incoming or outgoing mail and packages to respective recipients- Maintaining office supply inventory by proactively ordering required resourcesQualifications- College Diploma or University Degree- 2 + years of administrative or reception experience, preferably within a healthcare or NGO industry.- Strong proficiency with Microsoft Office Suites and related software- Experience coordinating schedules, overseeing both financial budgets/invoices and office supplies- Solid communication, attention to detail, calendar management, and problem-solving skills - Able to effectively stay organized and multitask priorities within given time constraints- Tech savvy and interpersonal attitude is a must!Nice to Have:- Experience using QuickBooks, Concur, Raiser's Edge, SAP, and/or other related software is considered an assetSummaryTO APPLY:1. Make sure you are registered with a Randstad account at www.Randstad.ca and apply directly online!2. Email your resume to Norma.Hung@Randstad.ca and Irene.Manlegro@Randstad.ca3. Include "Office Administration/Administrative Assistant- 32FU3AH " in the subject line and a brief synopsis of why you would be a great fit for the role.We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      • Toronto, Ontario
      • Contract
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      Are you looking for a customer-oriented administrative role in a professional industry? Do you have at least 1 year of administrative assistant experience in an immigration field? Are you tech-savvy and willing to learn and grow with the company?We're currently looking for an Immigration Administrator who is detailed - oriented and available to start immediately. Advantages• Work for a top-tier professional organization • Earn a competitive wage of $21.05 per hour• DT Toronto• Work full-time business hours• 8-month contract with possibility of extensionResponsibilities• Immigration petition file compilation, couriering of petitions, updating technical systems withdetails of work• Assist the client services team with administrative tasks as neededQualifications• Minimum of 1 year of external business experience, with demonstrated skills in admin support• Previous experience in a law firm is preferred• College degree or Bachelor’s degree an asset• Proficient with Microsoft Excel, and Word.• Proficient with Google Suite• Takes ownership for own work’s quality, compliance and technical accuracy.• Up-to-date knowledge of Canadian/US Immigration practices and procedures• PC Law (an asset)• Database management experience as an asset• Takes ownership for own work’s quality, compliance and technical accuracy.• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.• Ability to manage multiple priorities in the allocated time and meet deadlines.• Execute duties with significant attention to detail and maintain high-quality standards.• Ability to work with minimal supervision• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.• Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.• Anticipates and prepares for responses or reactions of others with sensitivity and directness• Confidence in ability to work in an ever-changing work environmentSummaryIf you're looking for an administrative position starting ASAP, please apply!
      • Burlington, Ontario
      • Permanent
      • $40,000 - $45,000 per year
      Office Clerk - Shipping and Receiving in Burlington!Do you enjoy working within a fast paced position and are experienced within shipping/receiving administration? Do you enjoy working within the logistics and warehousing industry? Then I have the perfect opportunity for you!We are currently recruiting for a Permanent, full-time Shipping and Receiving Office Clerk within the Burlington area. The successful candidate will be working with a friendly team within the warehousing and logistics industry. Job duties would include scheduling inbound and outbound loads with drivers/clients, checking in drivers, ensure orders are ready for pick up, and verifying purchase orders, BOLs and other shipping documentation. This position is administratively focused and the ideal candidate will have past experience within a shipping/receiving department, logistics, 3PL, or warehousing company. Experience within providing customer service, administrative support, and working with a WMS is an asset. If you would like to be considered for this opportunity please send your resume to heather.dumitru@randstad.ca today!Advantages- Permanent, full –time position - Monday-Friday- Salary: $40,000 – $45,000- Bonus potential - Easy going, helping manager - Fun, positive, and energetic team - Fast paced, dynamic environment- Casual dress code- Training provided- Benefits provided- health, dental, vision, extended health coverage- Paid vacation- 12:00 pm – 8:30 pmResponsibilities- Interacting with clients and drivers to schedule inbound and outbound shipping and receiving - Inventory management- updating, tracking and maintaining inventory count within WMS - Creating bills of ladings (BOLs) and verifying purchase orders and BOLs - Interacting with different carriers to confirm shipping dates, times, and documentation - Accurate and timely data entry into the WMS and internal systems - Working within shipping office to supporting shipping/receiving duties Qualifications- 2+ years of experience working within an administrative assistant or data entry role- Experience working within an shipping/receiving, logistics, warehousing, or similar type of environment is a plus- Experience working with WMS or ERP is an asset- Proficient with MS Office – Excel- Must be a team player, strong communicator, and be able to work in a fast paced environmentSummaryHow to Apply?1. Apply online today at Randstad.ca2. Send your resume to heather.dumitru@randstad.ca
      Office Clerk - Shipping and Receiving in Burlington!Do you enjoy working within a fast paced position and are experienced within shipping/receiving administration? Do you enjoy working within the logistics and warehousing industry? Then I have the perfect opportunity for you!We are currently recruiting for a Permanent, full-time Shipping and Receiving Office Clerk within the Burlington area. The successful candidate will be working with a friendly team within the warehousing and logistics industry. Job duties would include scheduling inbound and outbound loads with drivers/clients, checking in drivers, ensure orders are ready for pick up, and verifying purchase orders, BOLs and other shipping documentation. This position is administratively focused and the ideal candidate will have past experience within a shipping/receiving department, logistics, 3PL, or warehousing company. Experience within providing customer service, administrative support, and working with a WMS is an asset. If you would like to be considered for this opportunity please send your resume to heather.dumitru@randstad.ca today!Advantages- Permanent, full –time position - Monday-Friday- Salary: $40,000 – $45,000- Bonus potential - Easy going, helping manager - Fun, positive, and energetic team - Fast paced, dynamic environment- Casual dress code- Training provided- Benefits provided- health, dental, vision, extended health coverage- Paid vacation- 12:00 pm – 8:30 pmResponsibilities- Interacting with clients and drivers to schedule inbound and outbound shipping and receiving - Inventory management- updating, tracking and maintaining inventory count within WMS - Creating bills of ladings (BOLs) and verifying purchase orders and BOLs - Interacting with different carriers to confirm shipping dates, times, and documentation - Accurate and timely data entry into the WMS and internal systems - Working within shipping office to supporting shipping/receiving duties Qualifications- 2+ years of experience working within an administrative assistant or data entry role- Experience working within an shipping/receiving, logistics, warehousing, or similar type of environment is a plus- Experience working with WMS or ERP is an asset- Proficient with MS Office – Excel- Must be a team player, strong communicator, and be able to work in a fast paced environmentSummaryHow to Apply?1. Apply online today at Randstad.ca2. Send your resume to heather.dumitru@randstad.ca
      • Toronto, Ontario
      • Contract
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!
      We are currently looking for an Executive Assistant to support a globally recognized company. If hired you will Work full-time hours on a 2-month assignment and be paid $26 per hourAdvantages• Work for a top-tier professional services organization • Earn a competitive wage of $26 per hour• Remote• Work full-time business hours • Work on a 2-month assignment with an extension Responsibilities• Calendar management – monitor and/or manage assigned Partners’ Google calendar. Thisincludes responsibility for: arranging internal and external meetings, responding to changingpriorities; the coordination of meeting logistics and the preparation of supporting material• E-mail management – monitor and/or manage e-mail on behalf of assigned Partners asrequested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail;taking action or responding to requests on behalf of the Partner• Work process management – review of upcoming deadlines and work requirements with thePartner; manage the flow of work to the Partners (such as: documents for review/signature)• Document Production - typing, formatting and editing of proposals, reports, draft standard andnon-standard correspondence, spreadsheets and presentations using the MS Office, orproprietary software as required, while adhering to branding standards• Book travel using company approved travel provider• Prepare and submit expense reports• Other administrative duties (faxing, photocopying, filing, entering timesheets)QualificationsWork Experience• This role is best suited to an individual who has a minimum of 3 or more years of relevantexperience as an administrative assistant supporting multiple staff at a senior level.• Previous experience working in a legal environment supporting lawyers is preferred.Required Skills• High school diploma required. A post-secondary education is an asset• Strong written and oral communication skills incorporating effective listening skills• Ability to communicate with all levels of staff including Partners.• Strong skills in Excel, Word and Adobe• Experience working with Google Suite• Strong client service focus in dealing with both external and internal clients, displaying an imageof professionalism, discretion, integrity and tact• Excellent judgement and strong problem solving skills, including a proactive approach to workingwith staff and clients at all levels while demonstrating flexibility• Exceptional organizational skills and ability to prioritize multiple responsibilitiesSummaryIf you're looking for an Executieve Assistant position and are available to start immediately. Apply now!
      • Nepean, Ontario
      • Contract
      Are you a people person?Are you organized and enjoy administrative tasks?Do you enjoy meeting sales goals?Are you a team player?I may have a unique opportunity for you!A well known company in the heart of Nepean is actively looking for their next great inside sales and administrative assistant! This position will start off in a contract for 6 months, then based on performance can be eligible for permanency. This is a fantastic opportunity for someone who doesn't want to limit themselves to just one role, but diversify their skills in a fast paced, team oriented environment!Advantages-$20/hr-Monday to Friday (no weekend work)-Permanent employees get: benefits, RRSP, vacation, and more!-Free parking + bus accessible-Excellent professional development and growth opportunities!-Amazing work-Life balanceResponsibilities-Be the liaison between customers and the products/services being offered-Process invoices using the company system-Sell and upsell new and returning customers-Answer general questions from customers about the products and services-Provide general administrative support to the team-Cold call prospective customers-Other similar duties as assignedQualifications-Attitude! Attitude! Attitude! This is a team oriented environment, and everyone pitches in to help each other out where needed!-2-3 years experience in a client/customer service position-6+ months experience of administration/data entry-Excellent communication in English (written/read/spoken). French would be considered an asset-1 year experience in sales role (inside sales rep, outbound sales agent, etc)-Excellent people skills - you're not afraid to answer a call and go for the sale!!-"Go-Getter" attitude would well in this roleSummaryIs this role speaking to you? Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.caWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!If this ad is not speaking to you, but you know someone who might be perfect for this role, share this with your family and friends if you think this is something they would be interested in!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      Are you a people person?Are you organized and enjoy administrative tasks?Do you enjoy meeting sales goals?Are you a team player?I may have a unique opportunity for you!A well known company in the heart of Nepean is actively looking for their next great inside sales and administrative assistant! This position will start off in a contract for 6 months, then based on performance can be eligible for permanency. This is a fantastic opportunity for someone who doesn't want to limit themselves to just one role, but diversify their skills in a fast paced, team oriented environment!Advantages-$20/hr-Monday to Friday (no weekend work)-Permanent employees get: benefits, RRSP, vacation, and more!-Free parking + bus accessible-Excellent professional development and growth opportunities!-Amazing work-Life balanceResponsibilities-Be the liaison between customers and the products/services being offered-Process invoices using the company system-Sell and upsell new and returning customers-Answer general questions from customers about the products and services-Provide general administrative support to the team-Cold call prospective customers-Other similar duties as assignedQualifications-Attitude! Attitude! Attitude! This is a team oriented environment, and everyone pitches in to help each other out where needed!-2-3 years experience in a client/customer service position-6+ months experience of administration/data entry-Excellent communication in English (written/read/spoken). French would be considered an asset-1 year experience in sales role (inside sales rep, outbound sales agent, etc)-Excellent people skills - you're not afraid to answer a call and go for the sale!!-"Go-Getter" attitude would well in this roleSummaryIs this role speaking to you? Get in touch with us ASAP! Please submit your updated resume directly online or admin.ot@randstad.caWe are looking forward in placing you for this fantastic opportunity!!! All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!If this ad is not speaking to you, but you know someone who might be perfect for this role, share this with your family and friends if you think this is something they would be interested in!randstad canada is the canadian leader for staffing, recruitment and hr services. as the only fully integrated staffing company in the country, we understand the recruitment needs and demands of employers and job seekers across all levels and industries. through our insightful knowledge of local markets, employment trends and global network of recruitment experts, we are shaping the canadian world of work. our national network includes 55 offices in 7 canadian provinces, from british columbia to nova scotia.
      • Toronto, Ontario
      • Permanent
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.
      Our client, a reputable insurance and wealth management company, is looking for a highly reliable, discrete and self-motivated Bilingual (French and English) Executive Assistant to assist the Investments Department. If you are an experienced administrative professional, highly collaborative and thrive in a role where you are able to build rapport and making lasting connections then this is a great opportunity for you!In this role you will be assisting the COO and other Senior Managers with various administrative tasks including assisting with translation and preparing documentation in both English and French.Advantages- Join one of the largest financial services firm in Canada- Company culture that values its employees and encourages learning and development opportunities- Flexible office hours with some evenings required- Amazing compensation package! Salary, benefits and vacation.- Work remotely until it is safe to be in office and even when you do join the office team you will be situated in the heart of Downtown Toronto!Responsibilities- Manage executives calendars, agendas and appointments- Arrange domestic and international travel when needed and when its safe to do so- Manage all expenses, invoices and perform research and analysis on financial reports- Prepare all meeting requirements such as preparing business presentations and drafting communications on PowerPoint- Assist with keeping employee files up to date, creating organizational charts and any other administrative duties including filling, faxing, and managing all incoming communication for different levels of management while building a professional rapport with all stakeholdersQualifications- Post secondary education in business administration or similar- Minimum 5 years of Administrative Assistant or Executive Assistant experience working with C-suite level execs- Must be Fluent in both English and French- Advanced Proficiency with MS Office, expense reporting and financial reporting- The ideal candidate will also be tech savvy, and independent learner and able to problem solve successfully- Must have extraordinary time management, organizational skills and multitasking abilities while also understanding how to manage conflicting priorities - Excellent interpersonal and communication skills and demonstrated experience dealing with sensitive and confidential matters- Must be flexible, adaptable and able to work under pressure in a fast paced environment *Must be comfortable providing two references and undergo a criminal and credit check*SummaryIf you meet the above listed criteria and are ready for your next challenge here is how to apply:1) Register for a Randstad account online if you have not yet registered2)) Email a copy of your most up to date resume and include a brief synopsis of why you are the best fit for this opportunity norma.hung@randstad.ca. Please use subject line " Bilingual EA "We appreciate all applicants and those interested in this opportunity especially during these challenging times, but only those with relevant experience will be contacted directly. Please note, that due to the COVID-19 pandemic, we are receiving and influx of calls and applications and may take longer than usual to respond back. We thank you in advance for your patience and consideration.

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